6830--Weekly Dry Ice Delivery to Portland VAMC B 4

Active

Contract Opportunity

Notice of Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

The SBA Non-Manufacturer Rule class waiver under NAICS Code 325120 for Gases, Industrial (I.E., Compressed, Liquefied, Solid), Manufacturing is anticipated to be used for this potential acquisition.
The Department of Veterans Affairs, NCO20 is looking for sources of the following:

Weekly delivery of dry ice (100 lbs weekly) to Portland VA Medical Center in accordance with the Statement of Work below.
Statement of Work:
1. Statement of need
VAPORHCS Pathology and Laboratory Medicine Service require a supplier to deliver dry ice for use by the send out department for shipping and packaging referral laboratory specimens. P&LMS is seeking a contract duration of 5 total years, 1 base year plus 4 option years.
2. Description of supplies needed
a. 100lbs of pellet or nugget dry ice delivered weekly. Dry ice must be scoopable. Facility has a 100lb container that the vendor will place the dry ice in.
Desired size of dry Ice pellet or nuggets ½ to 5/8 IN diameter and 1.5 IN in length.
3. Delivery information
Deliveries will be made on the first day of the week after the weekend which will usually be a Monday. In the case when Federal holidays fall on Monday (see link below) the delivery will be made on Tuesday.
Delivery to take place on the VA Portland campus:
Portland VA Hospital
3710 SW US Veterans Hospital Road
Portland, OR 97239
Building 100, Floor 2; 2C-107

*Follow instructions on the wall to gain entrance. Press black button and turn to face the camera in the corner. Door will unlock and you can enter lab. Send out Department is to the immediate Right at the end of the room, off to the right.

4. VA Delivery Contacts
TBD

5. VA Holidays
To view federal holiday schedule: Federal Holidays (opm.gov)
Note: Federal law (5 U.S.C. 6103) establishes the public holidays listed in these pages for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a nonwork day -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).
6. Invoicing
Contractor to invoice monthly.
7. Regulations
Must comply with CFR 49 related to transportation because dry ice is classified as a hazardous material due to its properties.
For air shipments, if applicable, dry ice falls under the International Air Transport Association Regulation and falls under dangerous goods regulations.

Required Information in Your Response to Sources Sought:
In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to peter.park2@va.gov:

1) Company name, address, and point of contact, phone number, e-mail address, and UEI.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 325120 Industrial Gas Manufacturing. To be considered a small business your company must have fewer than 1,200 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business

3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/.

4) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination.

5) Please state whether your products are made in the USA or identify the country of origin.
The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

Shipping Address:
Portland VA Medical Center
3710 SW US Veterans Hospital Road
Portland, OR 97239
Building 100, Floor 2; 2C-107

Point of Contact:
Peter Park
Contracting Officer
peter.park2@va.gov

Response Deadline:
02/11/2025 by 3:00pm Pacific Time

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