Electrical Services for GRDA properties

Location:	Oklahoma
Posted:	Jan 9, 2026
Due:	Jan 15, 2026
Agency:	Grand River Dam Authority
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	RFQ 3401-REBID
Publication URL:	To access bid details, please log in.

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GRAND RIVER DAM AUTHORITY

RFQ/RFP# 3401

Solicitation Cover Page

1. Solicitation: 3401

2. Solicitation Issue Date: January 9, 2025

3. Brief Description of Requirement:

The Grand River Dam Authority is seeking responses for Electrical Services.

4. Response Due Date: January 15, 2025, Time: 2:00 PM Central Time

5. Contracting Officer:

Name: Waylon Cook

Phone: 918-981-8452

Email: Waylon.cook@grda.com

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ/RFP# 3401

This is a standard bid. Please scan and email your quote to Waylon.cook@grda.com. The bid opening date

for this RFQ is January 9, 2026, at 10:00 AM Central Time.

Question and Answer Deadline: January 13th, 2026, at 2:00 PM Central Time.

A completed non-collusion certificate is required and must be submitted with your bid.

This form must be signed by an authorized representative of your company in the space provided in the

forms.

MINIMUM SAFETY REQUIREMENTS

The Grand River Dam Authority (GRDA) will consider the safety records of potential contractors prior to

awarding bids on contracts. Any bid submitted must include the following documents:

The Bidder shall include the past five (5) years’ Occupational Safety and Health Administration (OSHA) 300

and OSHA 300A logs

The Bidder shall include the past five (5) years’ National Council on Compensation Insurance (NCCI) worker’s

compensation experience rating sheets

GRDA requires that Bidders answer the following questions and submit supporting documentation upon

request:

1. Does the Bidder have a written safety program?

 Yes  No

2. Does the Bidder conduct regular site safety inspections?  Yes  No

3. Does the Bidder have an active safety training program?  Yes  No

If any subcontractors are used, Contractor must obtain advanced GRDA approval in writing. Prior to such

approval, all subcontractors may be required to submit the documents defined in the Minimum Safety

Requirements section of this document.

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ/RFP# 3401

The award for the successful bidder will be based on the best value bid received that meets the

specifications listed below and the requirements herein. This includes, but is not limited to, the

following in no order of precedence: price, delivery, adherence to specifications and ability to meet the

needs of the project.

Requirements:

1. Five (5) years of commercial experience.

2. Five (5) years of industrial experience.

3. Five (5) or more employed service technicians.

GRDA will take into consideration past performance and ability to meet delivery deadlines in the

evaluation.

Preference may be given to vendors that accept EPay as method of payment if analysis estimates that

such appears to result in a lower cost to GRDA. Additional payment terms may also be taken into

consideration in the analysis process.

****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ / RFP #

CERTIFICATE OF NON-COLLUSION AND RELATIONSHIPS

The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:

A. For purposes of competitive bids, I certify:

1. I am the duly authorized agent of

(Company Name)

the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts

pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well

as facts pertaining to the giving or offering of things of value to government personnel in return for special

consideration in the letting of any contract pursuant to said bid;

2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached

and have been personally and directly involved in the proceedings leading to the submission of such bid; and

3. Neither the bidder nor anyone subject to the bidder’s direction or control, has been a party:

a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to

refrain from bidding;

b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or

as to any other terms of such prospective contract; or

c. In any discussions between bidders and any state official concerning exchange of money or other thing of value

for special consideration in connection with the prospective contract;

B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the

contractor’s direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee of

the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which this bid

and statement relates.

C. I certify that I have disclosed below the names of all persons and the positions they hold within their respective

companies or firms of:

1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1) year

prior to the date of this statement with any architect, engineer, or other party to the project to which this bid relates;

2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this

statement between any officer or director of the bidder and any officer or director of the architectural or

engineering firm, or other party to the project to which this bid relates; or

3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.

_________________________________________________________________________________

(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)

D. I further certify that I have disclosed below any known business or familial relationship in effect or which existed within

one (1) year prior to the date of such statement between any officer or director of the bidding company and any employee

of the Grand River Dam Authority in accordance with 74 O.S. § 85.22C. If none of the above-mentioned relationships

exist, I have provided a statement to that effect.

__________________________________________________________________________________

(Names and description of relationship or a statement of non-existence. Use additional sheet if necessary)

I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.

________________________________________

Bidder Signature

________________________________________

Bidder Printed Name

________________________________________

Bidder Printed Title

________________________________________

Date

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA payment options are EPay (Preferred Payment Method) or ACH.

GRDA Visa Payment (EPay Program)

Preference may be given to vendors that accept EPay as method of payment if

analysis estimates that such appears to result in a lower cost to GRDA. Additional

payment terms may also be taken into consideration in the analysis process.

NOTE: This is not a credit card payment at time of sale (POS transaction). It is an

electronic VISA payment after an invoice has been submitted and processed for

payment. Payment terms on VISA payments are in accordance with those agreed upon

on the solicitation and the resulting PO/Contract.

When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit

ghost account number (no physical plastic) which remains at a zero credit limit until an

invoice is received from the vendor and processed by GRDA Accounts Payable. Once

an invoice from a vendor has been processed for payment the vendor will receive a

secure remittance advice via email providing the invoice information and full card

account information authorizing the vendor to run the card and post the transaction at

which time the account credit limit will return to zero until the next payment.

To learn more about the benefits of the Visa payment program, and to obtain answers to

FAQ, click or copy and paste the following URL into your browser:

www.bankofamerica.com/epayablesvendors.

Will accept payment by Visa: Yes ____ No ____ (check one)

Visa acceptance signature: _________________________

Designated Accounts Receivable Contact for Visa remittance advices:

Name: __________________________

Phone: __________________________

Email: __________________________

If a vendor elects to not accept EPay as the payment method, additional terms which

provide discounts for earlier payment may be evaluated when making an award. Any

such additional terms shall be for discounts for payment to be made no less than ten (10)

days and may increase in five (5) day increments up to thirty (30) days. Discounts offered

must be in half or whole percent increments. The date from which the discount time is

calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to

the proper recipient, the invoiced goods or services have been received, and the invoice

includes sufficient detail as identified in the solicitation.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Electrical Services for GRDA properties

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