J041--HVAC Inspections, Preventive Maintenance, Repairs, & Overhauls
| Location: | Federal |
|---|---|
| Posted: | Mar 25, 2026 |
| Due: | Apr 1, 2026 |
| Agency: | VETERANS AFFAIRS, DEPARTMENT OF |
| Type of Government: | Federal |
| Category: |
|
| Solicitation No: | 36C24826Q0498 |
| Publication URL: | To access bid details, please log in. |
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Active
Contract Opportunity
Notice ID
36C24826Q0498
Related Notice
Department/Ind. Agency
VETERANS AFFAIRS, DEPARTMENT OF
Sub-tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
248-NETWORK CONTRACT OFFICE 8 (36C248)
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- Contract Opportunity Type: Sources Sought (Original)
- Original Published Date: Mar 25, 2026 06:09 pm EDT
- Original Response Date: Apr 01, 2026 11:00 am EDT
- Inactive Policy: Manual
- Original Inactive Date: Apr 16, 2026
-
Initiative:
- None
- Original Set Aside:
- Product Service Code: J041 - MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT
-
NAICS Code:
- 238220 - Plumbing, Heating, and Air-Conditioning Contractors
-
Place of Performance:
,
SOURCES SOUGHT SYNOPSIS
The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide HVAC services by factory certified technicians for Water-Cooled & Air-Cooled Chillers at the following Orlando VA Healthcare System (VAHCS) facilities: Orlando VA Medical Center (VAMC) located in Orlando, FL; Lake Baldwin VA Medical Center (VAMC) located in Orlando, FL; Lakemont Campus located in Orlando, FL and Viera VA Healthcare Center (VAHCC) located in Viera, FL.
Scope:
The Contractor shall provide preventive maintenance, repair services, or comprehensive (all-inclusive parts & labor) preventive maintenance & repair services program or equivalent for Water-Cooled & Air-Cooled Chillers, in accordance with OEM specifications and recommendations, to preserve and enhance system reliability, improve efficiency, and extend equipment life. In addition, cooling tower maintenance, eddy current testing, and chiller overhaul services may be performed on an as needed basis. The list of equipment includes:
Manufacturer
Model #
Year placed into Service
Description
Location
Trane
CVHF485
2012
Chiller #1 CEP
Baldwin VAMC
Trane
CVHF485
2012
Chiller #2 CEP
Baldwin VAMC
Trane
CVHE045A
2011
Chiller #3 CEP
Baldwin VAMC
Trane
CVHE500
2009
Chiller #4 CEP
Baldwin VAMC
Trane
CGAM 100F
2012
Chiller #5 DOM
Baldwin VAMC
Marley
NC8411TAN2SMF
2022
Cooling Tower #1
Baldwin VAMC
Marley
NC8411TAN2SMF
2022
Cooling Tower #2
Baldwin VAMC
Marley
NC8411SM-13
2010
Cooling Tower #3
Baldwin VAMC
Trane
CVHF485
2009
Chiller #1
Lakemont Campus
Trane
CVHF485
2009
Chiller #2
Lakemont Campus
Marley
MD 5018
2017
Cooling Tower #1
Lakemont Campus
Marley
MD 5018
2017
Cooling Tower #2
Lakemont Campus
Trane
CVHF1470
2012
Chiller # 1
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 2
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 3
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 4
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 5
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #1
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #2
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #3
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #4
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #5
Orlando VAMC
McQuay
AGZ180CHSNN
2015
Chiller #6
Orlando VAMC
McQuay
AGZ110CHSNN
2015
Chiller #7
Orlando VAMC
Trane
CVHE450
2020
Chiller # 1
Viera VAHCC
Trane
CVHE450
2020
Chiller # 2
Viera VAHCC
Trane
CVHE450
2020
Chiller # 3
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #1
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #2
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #3
Viera VAHCC
Trane
CGAM120F
2011 (est)
Chiller #4
Viera VAHCC
Trane
(46) Roof Top Units
Planned 2020
Roof Top Units
Viera VAHCC
The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 HVAC contractors. The size standard is $19,000,000.00.
If your organization has the potential capacity to perform these contract services, please provide the following information:
Organization name, address, telephone number, & email.
SAM UEI #.
Federal Supply Schedule #, if applicable.
Socio-Economic Category (SDVOSB, VOSB, WOSB, SB, Other, etc..).
Web site address (if applicable).
Provide a tailored capability statement addressing:
Relevant experience.
Services and equipment included.
Services and equipment excluded.
List the number of certified CVHE / CVHF Centrifugal Chiller technicians you employ.
List any discount payment terms you may offer (e.g. 1% -10, Net 30).
Provide possible warranty information.
If subcontracting or teaming is anticipated to deliver technical capability, organizations shall address the administrative and management structure of such arrangements.
The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE, SOLE SOURCED, OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 11:00 am (EST) on April 1, 2026. All responses under this Sources Sought Notice must be emailed to Kurt.Kramer@va.gov.
The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide HVAC services by factory certified technicians for Water-Cooled & Air-Cooled Chillers at the following Orlando VA Healthcare System (VAHCS) facilities: Orlando VA Medical Center (VAMC) located in Orlando, FL; Lake Baldwin VA Medical Center (VAMC) located in Orlando, FL; Lakemont Campus located in Orlando, FL and Viera VA Healthcare Center (VAHCC) located in Viera, FL.
Scope:
The Contractor shall provide preventive maintenance, repair services, or comprehensive (all-inclusive parts & labor) preventive maintenance & repair services program or equivalent for Water-Cooled & Air-Cooled Chillers, in accordance with OEM specifications and recommendations, to preserve and enhance system reliability, improve efficiency, and extend equipment life. In addition, cooling tower maintenance, eddy current testing, and chiller overhaul services may be performed on an as needed basis. The list of equipment includes:
Manufacturer
Model #
Year placed into Service
Description
Location
Trane
CVHF485
2012
Chiller #1 CEP
Baldwin VAMC
Trane
CVHF485
2012
Chiller #2 CEP
Baldwin VAMC
Trane
CVHE045A
2011
Chiller #3 CEP
Baldwin VAMC
Trane
CVHE500
2009
Chiller #4 CEP
Baldwin VAMC
Trane
CGAM 100F
2012
Chiller #5 DOM
Baldwin VAMC
Marley
NC8411TAN2SMF
2022
Cooling Tower #1
Baldwin VAMC
Marley
NC8411TAN2SMF
2022
Cooling Tower #2
Baldwin VAMC
Marley
NC8411SM-13
2010
Cooling Tower #3
Baldwin VAMC
Trane
CVHF485
2009
Chiller #1
Lakemont Campus
Trane
CVHF485
2009
Chiller #2
Lakemont Campus
Marley
MD 5018
2017
Cooling Tower #1
Lakemont Campus
Marley
MD 5018
2017
Cooling Tower #2
Lakemont Campus
Trane
CVHF1470
2012
Chiller # 1
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 2
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 3
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 4
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 5
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #1
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #2
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #3
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #4
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #5
Orlando VAMC
McQuay
AGZ180CHSNN
2015
Chiller #6
Orlando VAMC
McQuay
AGZ110CHSNN
2015
Chiller #7
Orlando VAMC
Trane
CVHE450
2020
Chiller # 1
Viera VAHCC
Trane
CVHE450
2020
Chiller # 2
Viera VAHCC
Trane
CVHE450
2020
Chiller # 3
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #1
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #2
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #3
Viera VAHCC
Trane
CGAM120F
2011 (est)
Chiller #4
Viera VAHCC
Trane
(46) Roof Top Units
Planned 2020
Roof Top Units
Viera VAHCC
The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 HVAC contractors. The size standard is $19,000,000.00.
If your organization has the potential capacity to perform these contract services, please provide the following information:
Organization name, address, telephone number, & email.
SAM UEI #.
Federal Supply Schedule #, if applicable.
Socio-Economic Category (SDVOSB, VOSB, WOSB, SB, Other, etc..).
Web site address (if applicable).
Provide a tailored capability statement addressing:
Relevant experience.
Services and equipment included.
Services and equipment excluded.
List the number of certified CVHE / CVHF Centrifugal Chiller technicians you employ.
List any discount payment terms you may offer (e.g. 1% -10, Net 30).
Provide possible warranty information.
If subcontracting or teaming is anticipated to deliver technical capability, organizations shall address the administrative and management structure of such arrangements.
The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE, SOLE SOURCED, OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 11:00 am (EST) on April 1, 2026. All responses under this Sources Sought Notice must be emailed to Kurt.Kramer@va.gov.
Attachments/Links
Contracting Office Address
- 8875 HIDDEN RIVER PARKWAY
- TAMPA , FL 33637
- USA
Primary Point of Contact
- Kurt J Kramer
- Kurt.Kramer@va.gov
- Phone Number 407-840-9048
Secondary Point of Contact
- Mar 25, 2026 06:09 pm EDTSources Sought (Original)
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