6515--Dental Lab Scanner

Active

Contract Opportunity

This request for information (RFI/Sources Sought) is issued solely for information and planning purposes. This is NOT a solicitation.
THERE ARE 19 QUESTIONS AT THE BOTTOM OF THIS DOCUMENT. PLEASE ANSWER THEM COMPLETELY AND THOROUGHLY.
The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI in accordance with (IAW) Far 15.201(e).
DISCLAIMER
This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
SOURCES SOUGHT/RFI DESCRIPTION
This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339114 (size standard of 750 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published.
The Department of Veterans Affairs (VA) is seeking sources capable of providing a dental lab scanner and components.
Manufacturer: Dentsply Sirona
Product Description: inEos X5 Package (Scanner, PC + Monitor)
Quantity: 1
Product #: 100003966
Must include (as an all-inclusive line item): CEREC Sustainment 3 year inEos Scanner Warranty (Product #: 100004344), CEREC Sustainment year 4 inEos Scanner Warranty extension (Product #6286095), CEREC Sustainment year 5 inEos Scanner Warranty extension (Product #6286095)

Equal to product Information:
Main component: Device used for computer aided production of dental restorations, abutments, part of abutments and drilling templates for implant placement with 5 years of warranty coverage


SALIENT CHARACTERISTICS DENTAL LAB SCANNER

SCANNER:
Must have high-resolution scanning with an accuracy of ±5 microns.
Must be able to capture 3D images of dental structures
Must be compatible with existing equipment the GLA VA owns: intraoral scanners, 3D mill and dental software and applications including but not limited to orthodontics, prosthodontics, and implantology
Must support scan protocols and file formats: including but not limited to stereolithography (STL) format used for 3D printing, rapid prototyping, and computer-aided manufacturing and polygon file format (PLY) 3D model format used in CAD/CAM dentistry
Must have anti-reflective coating on scanning tip
Must have software integration with major dental CAD/CAM systems
Software must be able to edit, analyze and simulate
Must have both wireless and wired capabilities for data transfers to PCs
Must have both USB and Ethernet ports
Must have a built-in self-diagnostic tool for troubleshooting and maintenance alerts

PC:
Must have a minimum Intel i7 or equivalent processor
Must have at least 16GB RAM
Must have a minimum of 512 GB of SSD storage
Must have a minimum NVIDIA GTX 1050 or equivalent dedicated graphics card
Must have support for multiple monitors
Must have pre-installed Windows 11 or compatible operating system supporting dental scanning software
Must have more than one USB 3.0 and USB-C ports
Must have high-speed ethernet and Wi-Fi capability

MONITOR:
Must have a minimum 24-inch High-Definition display
Must have an IPS panel
Must have a minimum 1920x1080 full HD resolution
Must have adjustable brightness and contrast settings
Must have an adjustable stand
Must have Video Electronics Standards Association (VESA) mount compatibility
Must have at least one HDMI and DisplayPort input
Must have more than one USB port

The list of salient characteristics is intended to be descriptive, not restrictive, of the supplies that are required.
If your company is interested and capable of providing the required supplies, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of salient characteristics requirements. For instances where your company cannot meet the salient characteristics requirement(s), please explain. For instances where your company can meet the salient characteristics requirement(s), please show how your company meets/exceeds each requirement.
(2) Please review the list of salient characteristics requirements and provide any additional feedback or suggestions. If none, please reply as N/A.
(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.
(4) Is your company considered small under the NAICS code identified in this RFI?
(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of salient characteristics?
(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).
(7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.
(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?
(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?
(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?
(11) Please indicate whether your product conforms to the requirements of the Buy American Act?
(12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.
(13) What is estimated life span of your solution? What support/services does that entail?
(14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained.
(15) Does your organization offer a leasing solution? Please elaborate.
(16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).
(17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.
(18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(19) Please provide your SAM.gov Unique Entity ID/Cage Code number.
Responses to this notice shall be submitted via email to Nathan.munson@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, June 4th, 2025 by 4:00 PM EST.
All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice/RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.

Attachments/Links