Request For Proposals: Westminster SCADA Upgrades

Location:	South Carolina
Posted:	Feb 3, 2026
Due:	Feb 27, 2026
Agency:	State of South Carolina - State Fiscal Accountability Authority(SFAA)
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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City of Westminster, South Carolina

100 E Windsor Street / P.O. Box 399

Westminster, SC 29693

Request For Proposals:

Westminster SCADA Upgrades

Proposals Due on February 27, 2026 at 2:00pm

MAIL BID RESPONSE TO:

City of Westminster

Attn: Utilities Director Scott Parris

P.O. Box 399

Westminster, SC 29693

HAND DELIVER BID RESPONSE TO:

City of Westminster

Attn: Utilities Director Scott Parris

100 E. Windsor Street

Westminster, SC 29693

Table of Contents

Overview ...................................................................................................................................................... 1

Acknowledgement I .................................................................................................................................... 7

Instructions to Bidders ............................................................................................................................... 8

Scope of Work Requirements .................................................................................................................. 11

Anticipated Material to be Purchased .................................................................................................... 12

Acknowledgement II ................................................................................................................................. 15

Additional Bidder Requirements and Representations......................................................................... 16

Bid Form .................................................................................................................................................... 18

Appendix A: Acknowledgement of Addenda ......................................................................................... 20

Appendix B: Anticipated Timeline of Events ......................................................................................... 21

Appendix C: Bid Bond (Penal Summary Form) .................................................................................... 22

Appendix D: Required Bid Documents................................................................................................... 25

Project Procurement Website: www.westminstersc.org/departments/administration/#bids

All documents, addenda, and other relevant updates will be posted at the project website. The

City of Westminster will adhere to its procurement standards, available on the project

procurement website.

Overview

The City of Westminster (owner) requests proposals from qualified System Integrators (CSI) for a

combined scope consisting of (A) a SCADA platform upgrade/migration, (B) a radio telemetry

installation at designated sites, and (C) radio survey. Pricing shall be submitted for the combined package

and itemized by Part A, Part B, Part C on the Bid Form.

Location: Water Treatment Plant (WTP) and remote sites within Westminster’s water system.

Intent: Modernize the SCADA platform (VTScada basis-of-design) and implement/refresh radio

telemetry linking remote sites to the WTP.

Contract Type: Lump Sum by Part (A: SCADA Upgrade; B: Radio Installation; C: Radio

Survey).

Schedule: Substantial Completion within 150 calendar days of the Notice to Proceed, following

completion of the radio survey and any required FCC licensing; Final Completion within 180

days.

Bid Request

Sealed bids will be received by the City Administrator of the City of Westminster, South Carolina until

2:00 PM local time on February 27, 2026 at which time they will be publicly opened and read aloud. All

companies submitting bids are welcome to attend, but attendance is not mandatory.

The bid opening will begin promptly at the appointed time in Westminster City Hall, located at 100 E.

Windsor Street, Westminster, South Carolina 29693. No bid may be submitted after the bid opening

begins. The bids must be in the Conference room at the time of the bid opening, and it is the sole

responsibility of the bidder to ensure that the bid arrives in the correct place on time. Emailed bids will

not be accepted.

No bid may be withdrawn for a period of sixty (60) calendar days after the bid opening.

All bids must be in a sealed envelope and marked “Westminster SCADA Upgrades”; 2:00 PM local

time on February 27, 2026.

Bids may be mailed to the following address:

City of Westminster

Attn: Utilities Director Scott Parris

PO Box 399

Westminster, South Carolina 29693

Bids may be hand delivered to the following address:

City of Westminster

Attn: Utilities Director Scott Parris

100 E. Windsor Street

Westminster, South Carolina 29693

Pre-Bid Conference – February 12, 2026 10:00am-11:00 am at 100 E Windsor Street, Westminster, SC

29693. Prospective bidders will meet at City Hall and may travel to the sites from there. Offroad capable

vehicles are recommended. A mandatory pre-bid conference will be held for prospective bidders to talk

with the city staff and visit some or all sites.

Rights Reserved by the City

Should the bids be higher than the amount allocated by the City for this project, the City reserves the right

to negotiate in good faith with the low bidder. The City may reject any and all bids, solicit new bids,

waive technicalities, and make any other decisions it deems to be in its own best interest.

City Contact

If you have any questions regarding this RFP or terms or conditions, please contact

Ctodd@westminstersc.org. Questions will be due by 5:00 PM on February 20, 2026.

All addenda, questions, and answers will be posted on the City’s website:

www.westminstersc.org/administration/#bids. It is the responsibility of the bidders to check the website

for any of this information prior to submitting a bid.

Qualified Vendor

A qualified vendor is defined for this purpose as one who meets, or by the date of bid acceptance can

meet all requirements for licensing, insurance and service contained within this RFP.

Insurance

Company agrees that Company shall keep and maintain general automobile liability insurance in the

amount of $ 1,000,000 per occurrence for each vehicle and $1,000,000 in aggregate for all vehicles which

Company brings onto City property or use in any manner in the provision of services, including

transportation to and from the site (s) where the services are rendered; and Company further agrees that

Company shall maintain general liability insurance in the amount of at least $1,000,000 per

incident/occurrence and $1,000,000 in aggregate for all incidents/occurrence during the policy period; and

Company agrees that Company shall maintain Worker’s Compensation Insurance on all of the

Company’s employees. In no event shall Company serve as self-insurer for the purpose of Workers

Compensation Insurance. Company also agrees that Company shall provide, in a form acceptable to City,

certificates of Worker’s Compensation Insurance, Automobile Liability Insurance and General Liability

Insurance.

Illegal Immigration Reform Act Compliance

The contractor certifies that the contractor will comply with the requirements of Chapter 14, Title 8 of the

South Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to

the City of Westminster any documentation required to establish either; (a) the applicability of such law

to the contractor, subcontractor, and subcontractor; or (b) the compliance with this law by the contractor

and any subcontractors or sub-subcontractors.

Indemnification

Company shall indemnify and hold City harmless from and against all liability, loss, damages or injury,

and all costs and expenses (including attorneys’ fees and costs of any suit related thereto), suffered or

incurred by City, to the extent arising from Company’s or its Contractors’ negligent performance of the

Services under this Agreement, intentional misconduct, negligent acts or omissions, or breach of any

term, covenant, representation or warranty of this Agreement.

Non-Appropriation of Funds

This Agreement shall be subject to the availability and appropriation of funds by the Administrator, and

City Council. If the Council does not appropriate the funding needed by the City to make payments under

this Agreement for a given fiscal year, the City will not be obligated to pay amounts due beyond the end

of the last fiscal year for which funds were appropriated. No act or omission by the City, which is

attributable to non-appropriation of funds, shall constitute a breach of or default under this Agreement

MWBE Statement

To promote free competition and equal opportunity, the City of Westminster is committed to assisting

small, minority-owned and woman-owned businesses in becoming active vendors with the City of

Westminster. The city encourages and invites small, woman-, and/or minority-owned businesses located

inside and outside the city limits to participate in the city's procurement process. It is the policy of the city

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request For Proposals: Westminster SCADA Upgrades

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