John Deere Diesel Engines for R4108 Vessel

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Contract Opportunity

Brand Name John Deere Commercial Marine Diesel Engines for NOAA GLERL LMFS R4108 Vessel

(i)        This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)        This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0027.

(iii)        The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 (Nov 2024).

(iv)        This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 333618. The small business size standard is 1,500 employees.

(v)        This combined solicitation/synopsis is for purchase of the following commercial item(s):

CLIN 0001
Purchase of engines, marine gears and controls for the repower of the R4108 in accordance with the Statement of Need. Deliver by 12/30/2024.

All offered products must meet the requirements of Buy American-Supplies to be considered. Provide verification of country of manufacture for offered products.

(vi)        Description of requirements is as follows:
See attached Statement of Need.

BRAND NAME REQUIREMENT: John Deere engines; SAE Flywheel housing; Helm station Glendinning Controls and engine/gear interface, engine and gear monitoring panels; Twin Disc down angle marine gears, electronic shaft, counter rotating port and starboard; Isoflex mounts.

These particular brand names are essential to the requirement and market research indicates similar products do not meet or cannot be modified to meet agency needs. Materials must be as described in the specifications document. The engineering for this repower is based upon the identified items. Alternates would require extensive engineering evaluations. The listed components are the same as four other installation procurements which support efficiencies in maintenance, supplies, training and common parts.
QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(vii)        Date(s) and place(s) of delivery and acceptance:

Deliver by 12/30/2024.

Delivery shall be FOB Destination TO BE DETERMINED.

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Nov 2024), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 4:00 PM MST/MDT on 12/16/2024. All quotes must be submitted electronically via email to Marilyn Herrera at Marilyn.Herrera@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to Marilyn Herrera at Marilyn.Herrera@noaa.gov by 4:00 p.m. MST/MDT on 12/13/2024.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION
The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)
OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING VIA EMAIL TO Marilyn Herrera at Marilyn.Herrera@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 PM MST/MDT on 12/13/2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)
NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to Marilyn Herrera at Marilyn.Herrera@noaa.gov.
2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.
3. Offerors shall assume that the Government has no prior knowledge of them or their capability.
4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.
1.        FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)
Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following;
1.        Technical Acceptability/Capability.
2.        Specification Sheet.
3.        Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)

STATEMENT OF NEED

145025-25-0005 R4108 Repower

1. PURPOSE: To provide materials for engines, marine gears and controls for the repower of the R4108.

2. SCOPE OR MISSION: We are a multidisciplinary environmental research laboratory that provides scientific understanding to inform the use and management of Great Lakes and coastal marine environments. The Lake Michigan Field Station (LMFS) in Muskegon, MI is a government owned facility in support of all missions of the Great Lakes Environmental Research Laboratory (GLERL) in Ann Arbor, MI. The R/V 4108 is an integral part of our research on the Great Lakes.

3. BACKGROUND: Vendor is needed to provide materials for engines, marine gears and controls for the repower of the R4108. This is necessary as current engines do not meet performance or emissions standards.

4. TECHNICAL SPECIFICATIONS:
R4108 Repower Specifications and Description

Engines (2) Port and Starboard

John Deere Commercial Marine Rated Diesel Engine,
Model 6090AFM85
Tier III emission certified.

Commercial rated at 425 BHP (317kw) @2,400 RPM’s.

M4 rating for 1,000 to 3,000 annual usage hours

Turbocharged and air-to-coolant after cooled.

24VDC, 100-amp alternator with 24VDC engine starter.

Front mount brackets to be compatible with 26.50” on center
stringer dimensions. Standard marine gear brackets
for 26.50” on center stringer dimensions.

Engine oil dip sticks and fill pipes shall be located on the inboard side

Sea water cooling system with engine mounted charge air
cooler (CAC). (Closed cooling system, sea water cooled, wet exhaust)

SAE # 2 Flywheel housing with 11.5” SAE clutch pattern.
Compatible to Twin Disc marine gears.

Control Package (1)
Helm station Glendinning controls and engine /gear interface

Helm engine and gear monitoring panels.
Control harnesses, 30’ extension harness from engine room

Marine Gears (2)
Twin Disc model MG5065A down angle marine gears,
1.72:1 ratio, electronic shift, counter rotating port and starboard

Pilot bored companion flanges (2) and hardware

Gear oil coolers (2) remote mount

Propulsion Package and Commissioning
Vendor is responsible for coupling engines and marine gears

Provide resilient mounts (Isoflex) for all mounting brackets

Provide two days technical support for commissioning and sea trials at the installation shipyard

Provide final report on sea trials and engine / marine gear / control performance

5. DELIVERY SCHEDULE: 12/30/24 delivery is needed to support the subsequent installation timeline to ensure uninterrupted support of GLERL science missions.

6. SHIP-TO LOCATION: To be determined

7. POINTS OF CONTACT: TO BE PROVIDED AT TIME OF AWARD

Attachments/Links