Notice to Bidder: Request for Bid WCSD-25-025 Paper

Location:	Iowa
Posted:	Jan 27, 2026
Due:	Feb 10, 2026
Agency:	Waukee Community School District
Type of Government:	State & Local
Category:	A - Research and development
Publication URL:	To access bid details, please log in.

Bid Deadline:
February 10 2026 at 2:00 PM CST

More Details

Request for Bid

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide copy Paper for all schools in Waukee CSD.

RFB Schedule

Event Open: 01/27/2026 8:30 AM CST
Question Submission Close: 02/03/2026 2:00 PM CST
Event Close: 02/10/2026 2:00 PM CST
Board Notification and Approval: 02/23/2026

Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeescho ols.org by February 03, 2026 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-Bidderss-rfp-rfq . Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

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Request for Bid

WCSD-25-025 Paper

1. Request for Bid

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide

copy Paper for all schools in Waukee CSD.

As the third-largest School District in Iowa, Waukee Community School District (Waukee CSD)

serves more than 2,600 staff and more than 14,000 students from Clive, Urbandale, Waukee,

and West Des Moines. Waukee CSD is one of Iowa’s fastest-growing School Districts with a

diverse and expanding student and staff population. The District is committed to exceptional

educational opportunities, operational excellence, and strong community partnerships.

Waukee CSD currently purchases its copy paper from Paper Corp/First Choice Distribution.

Paper Deliveries are made every two weeks on Thursdays. Orders are placed by each building by

Tuesday at 5 p.m. for delivery on Thursday.

Waukee CSD may Award multiple bidders to meet the District needs. Waukee CSD does not

guarantee any minimum purchase of requested goods after Award.

2. Contract Term

The initial contract term shall be one (1) years, beginning on Award Date and ending on

February 28, 2027, with an option for up to four (4) one(1) year renewals by mutual agreement.

3. Notice to Bidders

3.1 RFB Schedule

● Event Open: 01/27/2026 8:30 AM CST

● Question Submission Close: 02/03/2026 2:00 PM CST

● Event Close: 02/10/2026 2:00 PM CST

● Board Notification and Approval: 02/23/2026

3.2 Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by February 03, 2026 2:00 PM CST. The Waukee CSD will

provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-

Bidderss-rfp-rfq. Answers will not be provided on an individual basis.

3.3 Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the

Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any

digital files.

RFB WSCD-25-025 Paper

3.4 Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.

3.5 Bid Submission:

Bids are due February 10, 2026 at 2:00 PM CST. Bids shall be submitted electronically via

email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids

should be signed by an authorized individual to bind the firm, and shall be valid for at

least sixty (60) days.

Please mark your email bids: "RFB WSCD-25-024 Paper”. The school district reserves the

right to reject any and all bids and to accept the bid deemed to be in the best interest of

the school district in its sole and absolute discretion.

3.6 Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Bidder as public records unless the

Bidder properly requests that specific parts of the Bid be treated as confidential at the

time of submitting the Bid AND the information is confidential under Iowa or other

applicable law. Waukee CSD’s release of public records is governed by Iowa Code

Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before

submitting a Bid. Waukee CSD will copy and produce public records as required to

comply with Chapter 22 or other applicable laws.

RFB WSCD-25-025 Paper

4. Scope of Work

4.1 Bidders shall provide paper that meets or exceeds the following specifications:

4.1.1 Copy Paper

● Size: 8.5" x 11" (Letter)

● Basis Weight: 20 lb.

● Brightness: Minimum 92

● Color: White

● Packaging: 10-ream cases, 500 sheets per ream

4.1.2 Additional Paper Types

The District is requesting pricing for additional paper categories, including but

not limited to:

● 8.5" x 14" (Legal).

● 11" x 17" (Tabloid).

● Color copy paper (various weights and colors).

● Card stock (various weights and colors).

● Specialty papers used for instructional, printing, or art applications.

4.2 For each category, Bidders must specify:

● Weight.

● Brightness.

● Finish.

● Packaging details.

4.3 Quality Requirements

4.3.1 Paper must be free of dust, streaks, wrinkles, and defects that could interfere

with copier or printer performance.

4.3.2 Paper must be compatible with high-speed copiers, and printers commonly used

across the District.

4.3.3 Bidders may be required to submit samples at no cost for evaluation before

award.

4.4 Estimated Annual Usage

The last three years of Waukee CSD usage are provided to Bidders in Exhibit A-Waukee

CSD Historical Use Paper Spend for bidding purposes. These quantities are not

guaranteed but represent the District’s best projection. The District reserves the right to

purchase more or less based on annual needs.

RFB WSCD-25-025 Paper

4.5 Delivery Requirements

4.5.1

Deliveries must be made to multiple school buildings and administrative

facilities within the District. A list of delivery locations and specific requirements

is provided in Exhibit B-RFB WSCD-25-25 Waukee Community School District

Locations.

4.5.2 Standard delivery hours: Monday - Friday 7:30 AM CT- 3:30 PM CT.

4.5.3 Orders must be delivered within [3] three business days of purchase order

issuance unless otherwise agreed.

4.5.4 All shipments must be clearly labeled with product type, quantity, and purchase

order number.

4.5.5 Bidder is responsible for unloading materials at each site.

4.6 Pricing

4.6.1 Bidders shall supply firm, fixed pricing for the entire contract term.

4.6.2 Pricing must include all costs associated with delivery, freight, fuel, handling, and

any other surcharges.

4.6.3 Any optional volume discounts, early-payment discounts, or tiered pricing must

be clearly stated.

4.7 Substitutions

4.7.1 Substitutions are not permitted without prior written approval from the District.

4.7.2 Approved substitutes must be equal to or better than the originally specified

product.

4.8 Compliance and Certifications

Bidders must comply with applicable federal, state, and local regulations, including but

not limited to:

4.8.1 Sustainable Forestry certifications (FSC, SFI, or equivalent) where applicable

4.8.2 EPA standards for recycled content (if bidding recycled products)

4.8.3 OSHA delivery and handling requirements

RFB WSCD-25-025 Paper

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Notice to Bidder: Request for Bid WCSD-25-025 Paper

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