Transformation of Planter Boxes to Public Seating (Charles Street Parking Garage)

Location:	Michigan
Posted:	Nov 20, 2025
Due:	Jan 8, 2026
Agency:	City of East Lansing
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Attachment Preview

CITY OF EAST LANSING DOWNTOWN DEVELOPMENT AUTHORITY

EAST LANSING, MICHIGAN

REQUEST FOR QUOTE

TRANSFORMATION OF PLANTERS BOXES TO PUBLIC SEATING

CHARLES STREET PARKING GARAGE, EAST LANSING, MI

The undersigned having become thoroughly familiar with and understanding all quote documents

attached hereto, agrees to provide the services as specified herein, for the total fees as stipulated

herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby

state that I have authority to submit this proposal which will become a binding contract if accepted

by the City of East Lansing Downtown Development Authority.

I hereby state that I have read, understand, and agree to be bound by all of the terms of this proposal

document.

Signature

Title

Print Name

Date

Firm Name

Address

Phone No.:

Fax No.:

E-mail:

Proposal: We propose to furnish all labor, materials, equipment, tools and services required to

complete the work in accordance with the specifications and conditions contained herein in

consideration of the amounts stated below and agree that this document will constitute the Contract

if accepted by the City of East Lansing Downtown Development Authority.

The East Lansing Downtown Development Authority is seeking a contractor to transform planter

boxes to public seating. Please see Attachment A for photos of the project area.

TIMELINE:

 Optional Walk-Through Meeting on December 3, 2025 at 11:00 am, starting at entrance to

Charles Street Garage (121 Charles St, East Lansing, MI)

 RFQ Questions are due by December 10, 2025 at 10:00 am

 Responses to all questions will be posted by December 18, 2025

 Quotes are due on January 8, 2026 at 10:00 am

QUOTES MUST BE GOOD FOR A PERIOD OF NINETY (90) DAYS.

Consultants/vendors may submit proposals hard copy or electronically.

Electronic submission:

The proposal documents may be submitted electronically via e-mail to

wsylves@cityofeastlansing.com. The subject line should clearly delineate that the message is a

proposal submission and include the project name and name of the firm submitting the proposal.

Hard copy submission:

The proposal documents may be submitted via hard copy in a sealed envelope. If mailed, send the

proposal to City of East Lansing, Attention Wendy Sylvester-Rowan, 410 Abbot Road, East

Lansing, MI, 48823. If hand delivered, submit the proposal to the Community & Economic

Development Department, East Lansing, MI.

PROJECT WALK THROUGH & QUESTIONS: An optional project area walk-through will

be on December 3 at 11:00 am, starting from the entrance to the Charles Street Ramp (121 Charles

Street, East Lansing, MI). Please contact Wendy Sylvester-Rowan at

wsylves@cityofeastlansing.com or 517.319.6931 if you have questions or this date does not work

and you wish to schedule another time. The deadline for all questions and walk-through meetings

is December 10 at 10:00 am.

PAGE 2

PROPOSAL FOR THE TRANSFORMATION OF PLANTERS BOXES TO PUBLIC SEATING

CHARLES STREET PARKING GARAGE, EAST LANSING, MI

ITEM

121 CHARLES STREET PLANTERS TO BENCHES

AMOUNT

1. The contractor will remove dirt from the interior of the 5 (five)

planter boxes. Four of the planters measure approximately 18” deep x

68” wide. The remaining planter measures 28” x 101”.

2. Install treated frame and joist support at minimum of 16 inch on

center to attach bench material.

3. Install composite decking for seating material. (Trex Transcend

composite decking or approved equal.) Color to be chosen by City.

4. Hidden fasteners to be used for clean look. (Trex Hideaway hidden

clip and fastener system to be used)

5. Trex apron installed under seating materials for a clean look. (Trex

Transcend composite fascia.)

6. All seating surfaces to be rounded and clean of sharp edges.

Total

The following City of East Lansing Contract requirements will be included in the contract (some

exclusions may apply):

Civil Rights Ordinance. Contractor agrees that it will comply with the City’s Civil Rights

Ordinance, Article II, Chapter 22 of the Code of the City of East Lansing, which in part

requires that an employer not discriminate against any employee or applicant for

employment with respect to hire, tenure, terms, conditions, or privileges of employment

including benefit plan or system, or a matter directly or indirectly related to employment

because of religion, race, color, national origin, age, sex, height, weight, marital status,

sexual orientation, gender identity or expression, or student status, because of the use by

an individual of adaptive devices or aids, or because of an arrest record when a conviction

did not result, except as allowed under Section 22-33(b)(6) of Chapter 22. Further, for

contracts in which the total contract price will be $20,000.00 or more, the City’s Civil

Rights ordinance also prohibits discrimination on the basis of marital status, sexual

orientation, or gender identity or expression by the Contractor failing to provide

employment benefits for employees with domestic partners that it otherwise provides for

the spouse of a married employee. An employer may apply to the City Human Relations

Commission for an exemption on the basis that religion, national origin, age, sex, height,

weight, marital status, sexual orientation, gender identity or expression, or student status is

a bona fide occupational qualification reasonably necessary to the normal operation of the

business or enterprise. These requirements of Article II, Chapter 22, shall be considered

PAGE 3

material terms of this Agreement, and breach of any of these requirements will be regarded

as a material breach of this Agreement.

Independent Contractors. The parties agree that Contractor is an independent contractor

as that term is commonly used and Contractor’s employees are not and shall not be

considered subcontractors or employees of the City and has no authority to bind the City

in any manner. Contractor shall be solely responsible for the withholding and reporting of

all federal, state, and local income and employment taxes. Contractor acknowledges that

it is not insured in any manner through the City for any bodily injury, personal injury, or

property loss whatsoever.

Limitation of Liability. Except for indemnification pursuant to this agreement, neither

party shall be liable to the other, or any of their respective agents, representatives, or

employees for any lost revenue, lost profits, loss of technology, rights or services,

incidental, punitive, indirect, special or consequential damages, loss of data, or interruption

or loss of use of service, even if advised of the possibility of such damages, whether under

theory of contract, tort (including negligence), strict liability or otherwise.

Indemnity. Contractor shall, to the fullest extent permitted by law pursuant to MCL

691.991(2), defend, indemnify and hold harmless the City, and its elected and appointed

officers, agents, servants, and employees from any and all claims, damages, losses,

expenses, liability, judgment, or liens, including reasonable attorney fees and other costs

of defense arising out of any acts, errors or omissions or the discharge, release or escape of

contaminants or hazardous substances by Contractor or by anyone acting on their behalf

under or in any matter connected with this agreement. Contractor’s obligations to

indemnify the City shall survive the expiration, non-renewal, or termination of this

Agreement.

Insurance Requirements. The Contractor shall not commence work under this contract

until they have obtained the insurance required under this paragraph and shall keep such

insurance in force during the entire life of this contract. All coverage shall be with insurance

companies licensed and admitted to do business in the State of Michigan and acceptable to

the City of East Lansing. The requirements below should not be interpreted to limit the

liability of the Contractor. All deductibles and SIRs are the responsibility of the Contractor.

1. Workers’ Compensation Insurance, including Employers’ Liability Coverage, in

accordance with all applicable statutes of the State of Michigan.

2. Commercial General Liability Insurance on an “Occurrence Basis” with limits of

liability not less than $1,000,000 per occurrence and aggregate.

PAGE 4

3. Additional Insured: The City of East Lansing, all elected and appointed officials,

all employees and volunteers, agents, all boards, commissions, and/or authorities

and board members, including employees and volunteers thereof shall be named as

Additional Insureds on an endorsement form of the Commercial General Liability

Insurance policy with respect to liability arising out of work or operations

performed by or on behalf of Contractor. Coverage shall be primary and non-

contributory, and any other insurance the City of East Lansing may have in effect

shall be considered secondary and/or excess.

4. Cancellation Notice: Policy(ies), as described above, shall be endorsed to state the

following: It is understood and agreed Thirty (30) days, Ten (10) days for non-

payment of premium, Advance Written Notice of Cancellation or Non-Renewal

shall be sent to the Certificate Holder: (The City of East Lansing, Attention: Wendy

Sylvester-Rowan, 410 Abbott Road, East Lansing, Michigan, 48823).

Proof of Insurance Coverage: The Contractor shall provide the City of East Lansing

at the time the contracts are returned for execution a Certificate of Insurance as well

as the required endorsements. In lieu of required endorsements, a copy of the policy

sections, where coverage is provided for additional insured and cancellation notice,

may be acceptable. If any of the above coverages expire during the term of this

contract, the Contractor shall deliver renewal certificates, endorsements, and/or

policies to the City of East Lansing at least ten (10) days prior to the expiration

date.

Non-Assignment. The parties agree that there shall be no authority on the part of

Contractor to subcontract, assign, or otherwise dispose of any portion of the services to be

performed herein without the prior written approval of the City. In the event that the City

approves a subcontract, assignment, or disposition, Contractor solely shall be responsible

for managing, directing and paying the subcontractors or assignees, and the City shall have

no obligations whatsoever toward said subcontractors or assignees. Consent to

subcontract, assign, or otherwise dispose of any portion of this Agreement shall not be

construed to relieve Contractor of any responsibility for the fulfillment of this Agreement.

PAGE 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Transformation of Planter Boxes to Public Seating (Charles Street Parking Garage)
Category:	Community and Economic Development
Status:	Open