Total filter Media Replacement

Location:	Oklahoma
Posted:	Jun 22, 2026
Due:	Jul 14, 2026
Agency:	City of Del City
Type of Government:	State & Local
Category:	93 - Nonmetallic Fabricated Materials
Solicitation No:	RFP 2704-Total filter Media Replacement
Publication URL:	To access bid details, please log in.

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CITY OF DEL CITY AND/OR

DEL CITY MUNICIPAL SERVICES AUTHORITY (DCMSA)

Mail proposals to:

REQUEST FOR PROPOSAL

FINANCE DEPARTMENT

PURCHASING DIVISION

3701 SE 15th ST, DEL CITY, OK 73115

Proposal for:

2704

TOTAL FILTER MEDIA REPLACEMENT

Due / Opening Date: July 14, 2026 10:00 AM

Vendor Name: ______________________________________________________________________________

Mailing Address: ______________________________________________________________________

City, State, Zip: ______________________________________________________________________

Area Code, Phone: ________________________ Fax:____________________ FEI#: ______________________

E-mail Address: ______________________________ Website: ________________________________

The City of Del City (“City”) and/or Del City Municipal Services Authority (“DCMSA”) is requesting Proposals for

the attached specified products and/or services. The following document contains the terms and conditions which

constitute the contract for the specified product and or service, including the minimum specifications. The contract

will be awarded to the lowest and best bidder, as determined by the City of Del City and/or Del City municipal Services

Authority. Submit all documents requested to the PURCHASING DIVISION at the above address. Place of opening

Municipal Building 3701 SE 15th St, Del City, OK.

PLEASE RETURN ENTIRE RFP PACKET

NONCOLLUSION AFFIDAVIT

PROPOSAL INVALID IF AFFIDAVIT NOT SIGNED AND NOTARIZED

State of ____________________________

County of ___________________________

I ________________________________________________ of lawful age, being first duly sworn, on oath says that:

1. (s)he is the duly authorized agent of ______________________________________________________________

the Bidder/Contractor (“Contractor”) submitting the proposal which is attached to this statement, for the purpose of

certifying the facts pertaining to the existence of collusion among contractors and between contractor and city officials

or employees, as well as, facts pertaining to the giving or offering of things of value to government personnel in return

for special consideration in the letting of any contract pursuant to the proposal to which this statement is attached; 2.

(s)he is fully aware of the facts and circumstances surrounding the making of the proposal and/or the procurement of

the contract to which this statement is attached and has been personally and directly involved in the proceedings leading

to the submission of such proposals; and 3. Neither the contractor nor anyone subject to the contractor's direction or

control has been a party; a. to any collusion among contractors in restraint of freedom of competition by agreement to

proposal at a fixed rate or to refrain from proposing, b. to any collusion with any city official or employee as to quantity,

quality or price in the prospective contract, or as to any other terms of such prospective contract, nor c. in any

discussions between contractors and any city official concerning exchange of money or other thing of value for special

consideration in the letting of a contract, d. to paying, giving or donating or agreeing to pay, give or donate to any

officer or employee of the City of Del City and/or the Del City Municipal Services Authority, any money or other thing

of value, either directly, in procuring the contract to which his/her statement is attached.

Signature: _____________________________________ Title: __________________________________ Subscribed &

sworn before me this _____________ day of ___________________________, 20 _______

Notary Public

My commission expires

TERMS AND CONDITIONS

1. PROPOSAL: Proposals must be submitted by the Bidder/Contractor (“Contractor”) on and in accordance with the

PROPOSAL/CONTRACT. All sheets bid on and this form must be executed and submitted in a sealed envelope.

DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE. The face of the envelope shall contain

the City's address, the date and time of the bid opening and the contract number. Proposals not submitted on attached

bid form shall be rejected. All Proposals are subject to the conditions specified herein. Proposals that do not comply

with said conditions specified herein are subject to rejection. Proposals will be considered only on first quality

products.

2. PROPOSAL ACCEPTANCE PERIOD: Proposals received after the opening date and time will not be considered.

3. EXECUTION OF PROPOSAL: Proposal must contain an original signature of authorized representative in the spaces

provided. Proposal must be typed or printed in ink. Use of erasable ink and penciled proposals will not be accepted.

ANY AND ALL CORRECTIONS MADE BY PROPOSER TO HIS/HER PROPOSAL MUST BE INITIALED.

4. NO PROPOSAL: If not submitting a proposal, respond by returning page 1, Request for Proposal, marking it "NO

PROPOSAL", Failure to respond three (3) times in succession without justification shall be cause for removal of the

vendor's name from the proposal mailing list. NOTE: To qualify as a respondent, proposal must submit a "NO

PROPOSAL" and it must be received no later than the stated proposal opening date and time.

5. OPENING: Proposals will be opened by the Purchasing Officer and distributed to the requesting department for

review and recommendation for award and submitted to the City Council for award. It is the contractor’s

responsibility to assure that his/her proposal is delivered at the proper time, date and place as specified in the

documents. Proposals, which for any reason are not so delivered, will not be considered. NOTE: Proposal files may

be examined during normal working hours by appointment. PROPOSAL TABULATIONS WILL NOT BE

PROVIDED BY TELEPHONE OR MAIL. TABULATIONS MAY BE OBTAINED BY VISITING

www.DemandStar.com ON THE INTERNET OR AT OUR WEBSITE www.cityofdelcity.com.

6. PRICES, TERMS AND PAYMENT: Firm prices shall be bid F.O.B. requesting agency and include packing, handling

and shipping charges fully prepaid by the vendor.

A. PROPOSAL PRICE/MISTAKES: The proposal shall show in the proposal both the unit price and the total

amount on items when indicated. In the event of discrepancy between the unit price and the extension, THE UNIT

PRICE SHALL PREVAIL. Prices shall be extended in decimals.

B. INVOICING AND PAYMENT: The vendor shall be paid upon submission of proper certified invoices to the

ordering agency at the prices stipulated on the contract. Invoices shall contain the purchase order number. THE

VENDOR SHALL ACCEPT NO ORDER WITHOUT A PURCHASE ORDER NUMBER FROM THE

CONTRACTING ENTITY.

C. TAXES: The purchase of certain items by the City/DCMSA are exempt from the payment of excise,

transportation and sales tax imposed by the Federal, State and/or City governments. Such taxes must not be included in

proposal prices. Upon request, applicable Federal Excise Exemption certificates will be furnished.

7. CONDITION AND PRICING: It is understood and agreed that any item offered or shipped as a result of this bid shall

be new (current model at the time of this bid). All containers shall be suitable for storage or shipment and all prices

shall include standard commercial packaging.

8. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items or fabricated assemblies shall

comply with applicable requirements of occupational Safety and Health Act and any standards thereunder.

9. MANUFACTURER'S NAMES AND APPROVED EQUIVALENTS: Unless qualified by the provision "NO

SUBSTITUTE" any manufacturers' names, trade name, brand names, information and/or catalogue numbers listed in a

specification are for information and not intended to limit competition. The Contractor may offer any brand for which

(s)he is an authorized representative, which meets or exceeds the specification for any item(s). If proposals are based

on equivalent products, indicate in the proposal form the manufacturers' name and number. Contractor shall submit with

his/her proposal, sketches, and descriptive literature, and/or complete specifications. Reference to literature submitted

with a previous proposal will not satisfy this provision. The Contractor shall also explain in detail the reason(s) why the

proposed equivalent will meet the specifications and not be considered an exception thereto. Proposals, which do not

comply with these requirements, are subject to rejection. Proposals lacking any written indication of intent to quote an

alternate brand will be received and considered in complete compliance with the specification as listed on the bid form.

10.AWARDS: The City reserves the right to make award(s) by individual item, group of items, all or none, or any

combination thereof; on a geographical basis and/or on a statewide basis with one (1) or more suppliers; to reject any

and all proposals or waive any minor irregularity or technicality in proposals received. Contractors are cautioned to

make no assumptions unless their proposal has been evaluated as being responsive. The City reserves the right to

delete any item from this contract when deemed to be in the best interest of the City.

11.SERVICE AND WARRANTY: Unless otherwise specified, the Contractor shall define any warranty service and

replacements that will be provided during and subsequent to this contract. Contractors must explain on an attached

sheet to what extent warranty and service facilities are provided.

12.SAMPLES: Samples of items, when called for, must be furnished free of expense. Each individual sample must be

labeled with contractor's name, manufacturers' brand name and number, contract number and item reference, or as

specified in the attached special conditions.

13.NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications

by appropriate testing laboratories. The data derived from any tests for compliance with specifications are public

records and open to examination thereto in accordance with Oklahoma Statutes. Items delivered not conforming to

specifications may be rejected. Any violation of these stipulations may result in supplier's name being removed from

the City and or DCMSA vendor list.

A. TESTING: In cases when material fails to meet specifications the cost of testing shall be borne to the vendor, both

on samples and delivered materials.

14. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination unless otherwise

provided. DESTINATION: Shall mean delivered to the receiving dock, agency stockroom, or other point specified in

the purchase order. The City accepts no responsibility for goods until accepted at the receiving point in good condition.

Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the

ordering agency, unless loss or damage results from negligence by the ordering agency. The contract supplier shall be

responsible for filing, processing and collecting all damage claims. However to assist in the expeditious handling of

damage claims, the ordering agency will:

a) Record any evidence of visible damage on all copies of the delivering carrier's Bill of Lading.

b) Report damage (visible and concealed), in writing, to the carrier and contract supplier, within fifteen (15) days of

delivery.

c) Retain the item and its shipping container including inner packaging material, until inspection is performed by the

carrier, and disposition given by the contract supplier.

d) Provide the contract supplier with a copy of the carrier's Bill of Lading and damage inspection report.

15. PATENTS AND ROYALTIES: The contractor, without exception, shall indemnify and save harmless the

City/DCMSA and its employees from liability of any nature or kind, including cost and expenses for or on account

of any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance

of the contract including its use by the City/DCMSA. If the Contractor uses any design, device or materials covered

by letters, patent copyright, it is mutually agreed and understood without exception that the bid prices shall include

all royalties or cost arising from the use of such design, device, or materials in any way involved in the work.

16. PRICE ADJUSTMENTS: Manufacturers' price increases, or other increases in the cost of doing business may not

be passed on to the City/DCMSA unless so specified in the Request for Proposal, nor may the vendor withdraw or

cancel the contract, or any part of the contract for these reasons. Vendors may cancel contract only if a vendor

cancellation clause is included as a part of the Request for Proposal and then only if the vendor in accordance with

the terms has fulfilled the contractual obligation stated in the Request for Proposal. Any price decrease effectuated

during the contract period by reason of market change shall be passed on to the City.

17. LIABILITY: The supplier shall hold and save the City/DCMSA, its officers, agents and employees harmless against

the claims by third parties resulting from the supplier's breach of this contract or the supplier's negligence.

18. FACILITIES: The City/DCMSA reserves the right to inspect the contractor’s facilities at any time with prior notice.

19. THE SUCCESSFUL CONTRACOR (S) MUST PROVIDE: Only the pertinent information or items you are

bidding. Complete catalogues are not necessary - but, if furnished, you are to identify exact location in catalogue

and circle or identify clearly item(s) being bid.

20. IN-STATE PREFERENCE: An in-state preference not to exceed a five percent (5%) differential may be allowed

for supplies, materials and provisions produced, manufactured or grown in his State, 74 O.S. 85.32. If you wish to

claim this preferential, place an asterisk (*) by each item so claimed and identify whether it is produced, grown or

manufactured in Oklahoma. Proof of qualification rests with the vendor.

21. WAVIER: The City/DCMSA reserves the right to waive any General provisions, Special Provision, or minor

specification deviation when considered to be in the best interest of the City/DCMSA.

22. QUANTITIES: Quantities of the commodities to be purchased are set forth in the specifications as specified

numbers or estimates. Items of estimated quantity will be awarded on a "NO GUARANTEE" basis.

23. TERMINATION FOR CONVENIENCE OF THE CITY/DCMSA: The performance of work and/or the delivery of

ordered materials under this contract may be terminated by the City/DCMSA, in whole or in part, whenever it is

determined to be in the best interest of the City/DCMSA. Any such termination shall be effected by delivery to the

vendor of a notice of termination specifying the extent to which performance of work and/or delivery of ordered

materials is terminated, and the date upon which such termination becomes effective. After receipt of a notice of

termination, the contractor shall stop work and/or place no further orders under the contract on the date and to the

extent specified in the notice of termination.

GENERAL INFORMATION:

For further information contact the Water Treatment Supervisor, Kerry “Jay” Snapp, at (405) 671-2871,

CONTRACT PERIOD:

The contract period shall begin _______________ and continue through _______________.

TERMINATION CLAUSE:

The City/DCMSA, in whole or part, may terminate this contract whenever it is determined to be in the best

interest of the City/DCMSA. Any such termination shall be in writing to the Vendor.

IMPORTANT NOTE: IN THE EVENT YOU OBTAINED THESE DOCUMENTS FROM A SOURCE OTHER

THAN THE CITY OF DEL CITY OR DEMANDSTAR.COM AND AN ADDENDUM IS ISSUED YOU WILL

NOT RECEIVE THE ADDENDUM (S) UNLESS YOU OBTAIN IT FROM THE OTHER SOURCE. ALL

PLANHOLDERS LISTED ON THE DEMANDSTAR.COM SITE WILL BE NOTIFIED OF THE ADDENDUM

(S) AUTOMATICALLY.

PUBLIC CONVENIENCE AND SAFETY:

The awarded Contractor shall place orders for all required materials within seventy-two (72) hours of receiving notice

of bid acceptance. Material lead times shall be provided to the WTP Supervisor within five (5) business days after all

materials have been ordered.

All required materials will be delivered to and available on-site prior to the commencement of any work. Upon

verification that all materials are on-site, the Contractor shall complete the project within thirty (30) consecutive

calendar days.

Materials stored about the work shall be so placed and the work shall at all times be so conducted as to cause no greater

obstruction of the traveling public than is considered necessary by the City. Sidewalks must not be obstructed unless by

special permission by the City. Neither the materials excavated nor the construction materials used in the construction

of the work shall be placed so as to prevent free access to fire hydrants, water valves, gas valves, and manholes for

electric or telephone.

The Contractor shall continuously maintain reasonable protection of all work, from damage, and shall take all reasonable

precautions to protect the City's property from injury or loss arising in connection with this contract. Contractor shall

make good any damage, injury or loss to his work and to the property of the City resulting from lack of reasonable

protective precautions and shall reasonably protect adjacent property.

When and where any direct or indirect damage or injury is done to City property on account of any act, omission,

neglect or misconduct in the execution of the work in consequence of the nonexecution therefore on the part of the

Contractor, he/she shall restore at his/her expense such property to a condition similar or equal to the existing before

such damage or injury was done, by repairing, rebuilding, or otherwise restoring as may be directed or he/she shall

make good such damage or injury in an manner acceptable by the City.

In case of the failure on the part of the Contractor to restore such property or make good such damage or injury, the

City may, upon forty-eight (48) hour notice proceed to repair, rebuild or otherwise restore such property as may be

determined necessary and the cost thereof will be deducted from any monies due or to become due the Contractor

under this Contract.

FINAL CLEAN UP:

Upon completion of the work and before acceptance and final payment will be made the Contractor shall clean and

remove from the site of the work surplus and discarded materials, temporary structures, and debris of any kind. He/she

shall leave the site of the work in a neat and orderly condition.

PROPOSAL IN REPLY TO SPECIFICATIONS:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Response Deadline	Descriptions	Download
RFP 2704-Total filter Media Replacement	July 14, 2026 \| 10:00 AM	Total filter Media Replacement	Download