J041--Chiller System Maintenance

Active

Contract Opportunity

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with TRANE U.S. Inc., for the following requirement:

STATEMENT OF WORK
Chiller Maintenance
EQUIPMENT

Equipment
Qty
Manufacturer
Model Number
Serial Number
Asset Tag
Air-Cooled Chiller
1
Trane
CGAM030B2G
U12F30551
EYE CLINIC
Air-Cooled Chiller
1
Trane
CGAM060A2P
U16D54225
BLDG 3, CH 1
Air-Cooled Chiller
1
Trane
CGAM080F2H
U12K32472
SPD ADDITION
Air-Cooled Chiller
1
Trane
CGAM080F2H
U12K32473
SPD ADDITION
Air-Cooled Chiller
1
Trane
CGAM130F2A
U24E02145
BUILDING 5 CH-1
Air-Cooled Series R(TM)
1
Trane
RTAC2004UR
U08M02830
BLDG 2, CH 1
Air-Cooled Series R(TM)
1
Trane
RTAC2004UK
U05F02407
BLDG 7, CH 3
Air-Cooled Series R(TM)
1
Trane
RTAC2004U1
U19E03810
CH-2

SCOPE OF WORK
The Contractor shall provide all supervision, personnel, material, parts, equipment, supplies, labor, and transportation in performing basic preventive maintenance on the chiller systems and equipment listed in this Statement of Work located at the Department of Veterans Affairs Medical Center, 940 Belmont Street, Brockton MA 02301 in accordance with all terms and conditions of this task order and accepted quotation.
Period of Performance: This will be a firm-fixed-price, base year plus four option years task order.

The following is the scope of services to be performed on Covered Equipment. Items marked with an X are included in this contract.

Services Included
Cooling Seasonal Service
X
Seasonal Start-up
X
Operating Inspections Qty
X
System Shutdown
X
Annual Coil Cleaning Seasonal Maintenance
Services Included
Labor and Materials for Covered Equipment
X
Scheduled Maintenance Labor
X
Scheduled Maintenance Parts and Materials

Services Included
Predictive Testing and Analysis for Covered Equipment Chiller(s) Only
X
Spectrographic Oil Analysis.
X
Refrigerant Analysis Provides early warning of internal failure.
X
KestrelView Analysis Requires Trane laptop and Trane software
X
Oil Removal and Disposal by Trane by EPA Guidelines

Services Included
Additional Services
X
Air Cooled Condenser Coil Cleaning once per year

VA Brockton Hospital Equipment

The following "Covered Equipment" will be serviced at VA Hospital Brockton:
Equipment
Qty
Manufacturer
Model Number
Serial Number
Asset Tag
Air-Cooled Series R(TM)
1
Trane
RTAC2004UK
U05F02407
BLDG 7, CH 3

Service Description
Quantity Per Term
Oil Sample/Spectrographic Analysis for RTAC (Service 1)
1
RTAC (7310) Annual Maintenance (Service 8)
1
RTAC Seasonal Start-Up (Service 10)
1
Oil Filter Replacement (Per Compressor) (Service 11)
1
RTAC Seasonal Shut Down (Service 12)
1
RTAC Quarterly Inspection (Service 15)
4

Equipment
Qty
Manufacturer
Model Number
Serial Number
Asset Tag
Air-Cooled Series R(TM)
1
Trane
RTAC2004UR
U08M02830
BLDG 2, CH 1

Service Description
Quantity Per Term
Oil Sample/Spectrographic Analysis for RTAC (Service 1)
1
RTAC (7310) Annual Maintenance (Service 9)
1
RTAC Seasonal Start-Up (Service 10)
1
Oil Filter Replacement (Per Compressor) (Service 11)
1
RTAC Seasonal Shut Down (Service 12)
1
RTAC Quarterly Inspection (Service 15)
4

Equipment
Qty
Manufacturer
Model Number
Serial Number
Asset Tag
Air-Cooled Chiller, Scroll Compressors
1
Trane
CGAM030B2G
U12F30551
EYE CLINIC
Air-Cooled Chiller, Scroll Compressors
1
Trane
CGAM060A2P
U16D54225
BLDG 3, CH 1
Air-Cooled Chiller, Scroll Compressors
1
Trane
CGAM080F2H
U12K32472
SPD ADDITION
Air-Cooled Chiller, Scroll Compressors
1
Trane
CGAM080F2H
U12K32473
SPD ADDITION
Air-Cooled Chiller, Scroll Compressors
1
Trane
CGAM130F2A
U24E02145
BUILDING 5 CH-1

Service Description
Quantity Per Term
CGAM Oil sample/analysis (Service 2)
1
Air Cooled Scroll Seasonal Start Up (Service 3)
1
CGAM Coil Cleaning (Service 4)
1
CGAM Quarterly Inspection (Service 5)
4
Air Cooled Scroll Seasonal Shut Down (Service 6)
1

Equipment
Qty
Manufacturer
Model Number
Serial Number
Asset Tag
Air-Cooled Series R(TM) - Brazil
1
Trane
RTAC2004U1
U19E03810
CH-2

Service Description
Quantity Per Term
R MACHINE REF SAMPLE (Service 7)
1
Oil Filter Replacement (Per Compressor) (Service 11)
1
RTAC Seasonal Shut Down (Service 12)
1
RTAC Seasonal Start Up (Service 13)
1
RTAC Annual (Solution Coil Cleaning) (Service 14)
1
RTAC Quarterly Inspection (Service 16)
4

SERVICE FLOW DETAILS
Service 1: Oil Sample/Spectrographic Analysis for RTAC
Description
Pull oil sample for spectrographic analysis.
Service 2: CGAM Oil sample/analysis
Description
Pull oil sample for spectrographic analysis.
Service 3: Air Cooled Scroll Seasonal Start Up
Description
Customer Notification
Initial Site Safety Inspection
Lock Out Tag Out (Standard)
Electrical Inspection - Control Panel
Inspect Strainer and Pump - BPHE Seasonal Startup
Remove LOTO and Check Heater Operation
Compressor Oil Level Pre-Start
TechView/KestrelView Connection
Pre-Start Chiller Check CGAM
Seasonal Start Unit-CGAM
Compressor Oil Level Check
Service 4: CGAM Coil Cleaning
Description
Customer Notification
Initial Site Safety Inspection
Lock Out Tag Out (Standard)
Coil Cleaning Solution
Remove Lock Out Tag Out
Return Unit to Normal Operation

Service 5: CGAM Quarterly Inspection
Description
Customer Notification of Unit Maintenance
Visual Condenser Coil Check
Shut Down Unit
Compressor Oil Level Check- Air-Cooled Scroll
Return Unit to Normal Operation
TechView/KestrelView Connection
Review Diagnostics
Check Fans for Rubbing
Check EXV Sight Glass
Run Service Report From TechView
Techview/Kestrel View Disconnection

Service 6: Air Cooled Scroll Seasonal Shut Down
Description
Initial Site Inspection
Review Diagnostics (Standard)
Lock Out Tag Out (Standard)
Check Heater Strips

Service 7: R MACHINE REF SAMPLE
Description
R MACHINE REF SAMPLE
Pull oil sample for spectrographic analysis.

Service 8: RTAC (7310) Annual Maintenance
Description
Customer Notification
Initial Site Inspection
Review Diagnostics
Lock out tag out at main disconnect.
Electrical Inspection (RTA*)
Control Panel Calibration Check
Remove lock out tag out at main disconnect.
Compressor Starter Inspection (Wye-Delta Closed Transition) Series R Air Cooled
Compressor And Oil Separator Heater Check
Flow/Differential Mechanical Switch Check
Compressor Check (HeliRotor Compressors)
Water pressure drop validation.
Oil Level Check Per Compressor
Condenser Fans Check RTA* Per Circuit
Oil Analysis Per Compressor
Visual Condenser Coil Check
Oil Return Operation Check Per Circuit
Coil Cleaning Solution
Low Temperature Sensor Calibration
Sub-cooling check
Start Unit
Leak Test Inspection (Positive Pressure)
TechView/KestrelView Connection
Run Service Report From TechView
Techview/Kestrel View Disconnection
Complete required paper work
Service 9: RTAC (7310) Annual Maintenance
Description
Customer Notification
Initial Site Inspection
TechView/KestrelView Connection
Run Service Report From TechView
Review Diagnostics
Lock out tag out at main disconnect.
Electrical Inspection (RTA*)
Control Panel Calibration Check
Remove lock out tag out at main disconnect.
Compressor Starter Inspection (Wye-Delta Closed Transition) Series R Air Cooled
Compressor And Oil Separator Heater Check
Flow/Differential Mechanical Switch Check
Compressor Check (HeliRotor Compressors)
Water pressure drop validation.
Oil Level Check Per Compressor
Condenser Fans Check RTA* Per Circuit
Oil Analysis Per Compressor
Visual Condenser Coil Check
Oil Return Operation Check Per Circuit
Coil Cleaning Solution
Low Temperature Sensor Calibration
Sub-cooling check
Start Unit
Leak Test Inspection (Positive Pressure)
TechView/KestrelView Connection
Run Service Report From TechView
Techview/Kestrel View Disconnection
Complete required paper work

Service 10: RTAC Seasonal Start-Up
Description
Customer Notification
Initial Site Inspection
Start-Up Sequence (RTAC)
Review Diagnostics
Lock Out Tag Out (Standard)
Condenser Fans Check RTA* Per Circuit
Compressor And Oil Separator Heater Check
Check oil levels
Condenser Coil Check
Compressor Check (HeliRotor Compressors)
Oil return operation check
Sub-Cooling Check
Remove Lock Out Tag Out and Restore Power
Complete Required Paper Work
Review Diagnostics
Complete Required Paper Work
Service 11: Oil Filter Replacement (Per Compressor)
Description
Customer Notification
Initial Site Inspection
Serviceman Pump Down
Enable Front Panel Circuit Lock Out
Transfer After Serviceman Pump Down
Oil Filter Change-RTAC, RTAE, RTUD, RTWD
Evacuate Compressor after Repair
Open Valves After Pump Down or Transfer
Run Circuit and Check Oil Pressure Drop
Oil Level Check (Screw Machines) Per Circuit
Disable Front Panel Circuit Lock Out
Return Unit to Normal Operation

Service 12: RTAC Seasonal Shut Down
Description
Initial Site Inspection
Customer Notification Of Chiller Shut Down Including Lock Out
TechView/KestrelView Connection
Review Diagnostics
Run Service Report From TechView
Techview/Kestrel View Disconnection
Complete Required Paper Work
Service 13: RTAC Seasonal Start Up
Description
Customer Notification
Review Diagnostics
Lock Out Tag Out (Standard)
Remove Panels Generic
Remove Lock Out Tag Out and Restore Power
TechView/KestrelView Connection
Verify Pump Operation and Water Flows-Seasonal Startup
Compressor And Oil Separator Heater Check
Start-Up Sequence (RTAC)
Techview/Kestrel View Disconnection
Lock Out Tag Out (Standard)
Reinstall Panels Generic
Remove Lock Out Tag Out and Restore Power
Complete Required Paper Work

Service 14: RTAC Annual (Solution Coil Cleaning)
Description
Customer Notification
Initial Site Inspection
Review Diagnostics
Lock Out Tag Out At Main Disconnect
Electrical Inspection (RTA*)
Compressor Starter Inspection (Wye-Delta Closed Transition) Series R Air Cooled
Flow/Differential Mechanical Switch Check
Remove Lock Out Tag Out At Main Disconnect
Condenser Fans Check RTA* Per Circuit
Visual Condenser Coil Check
Oil Return Operation Check Per Circuit
Oil Level Check Per Compressor
Oil Analysis Per Compressor
Low Temperature Sensor Calibration
Control Panel Calibration Check
Leak Test Inspection (Positive Pressure)
Coil Cleaning Solution
Start Unit
Compressor Check (HeliRotor Compressors)
Compressor And Oil Separator Heater Check
TechView/KestrelView Connection
Run Service Report From TechView
Complete Required Paper Work

Service 15: RTAC Quarterly Inspection
Description
Customer Notification
Initial Site Inspection
Review Diagnostics
Condenser Fans Check RTA* Per Circuit
Lock Out Tag Out (Standard)
Visual Electrical Inspection
Visual Condenser Coil Check
Remove Lock Out Tag Out
Start Unit
Complete Required Paper Work
TechView/KestrelView Connection
Run Service Report From TechView
Techview/Kestrel View Disconnection
Service 16: RTAC Quarterly Inspection
Description
Customer Notification
Initial Site Inspection
Review Diagnostics
Condenser Fans Check RTA* Per Circuit
Lock Out Tag Out (Standard)
Visual Electrical Inspection
Remove Lock Out Tag Out
Start Unit
Complete Required Paper Work
TechView/KestrelView Connection
Run Service Report From TechView
Techview/Kestrel View Disconnection
The NAICS code for this requirement is 811310.
Trane is the only contractor with the capability to perform the required services on the Trane controlled chillers. The VA owned Trane Ensemble system is a proprietary control system and will only have true full compatibility with other Trane Ensemble components, software and personnel. Other contractors are unable to perform this work due to not having access to Trane software and replacement supplies. Due to the proprietary nature of the work requiring a manufacturer and installer having qualified experience in programming Trane Ensemble and having access to Trane parts and codes/software, these proprietary issues would not allow for full and open competition.

This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by November 25, 2025 at 12 pm EST time. Response should be sent to Issa Shawki at issa.shawki@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.

Attachments/Links