Dolphin Specialty Mattress Rental

The Department of Veterans Affairs (VA), St. Louis VAMC(VASTLHCS), has a requirement for

the rental of inpatient beds, mattress, and accessories that will require the contractor to supply

rental items to include all inpatient requirements of the facility, the Spinal Cord Injury Units, and

Community Living Centers located at the facilities. The contractor shall provide delivery, set-up,

maintenance /service/repair, and pick-up of all items as described in the “Description of Need”

below. Key Operator Training shall be provided for all rental items.

1. SCOPE OF WORK: The contractor shall provide bed rental equipment to the VA St.

Louis Healthcare System (STLVAHCS), 1 Jefferson Barracks Drive, St. Louis, Missouri,

63125 and 915 North Grand Boulevard, St. Louis, Missouri, 63106, for the Sole purpose

of patient care for our residents and respond within defined time frames for services.

2. PERFORMANCE PERIOD: This is a firm-fixed contract. This contract will be for one

base year plus a four (4) year option.

3. RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as

needed:

Standard Dolphin Fluid Immersion Simulation Therapy Mattress (100% overlay)

for the SICU/Spinal Cord Injury/Amputation, Stroke Patients:

The surface/mattress must:

. Mattress must have sensor capability for weight distribution to determine

pressure reduction requirements.

. Fluid Immersion Simulation Technology

. On board 12-hour battery back up

. Support all patients with advance stage wounds, multiple pressure ulcers,

flaps, skin grafts, and burns.

. Provide neutral buoyancy

. Promote proper tissue symmetry

. Assist in the elimination of deep tissue shear

. Promote near normal deep tissue perfusion

. Microclimate management

. Accommodate bariatric patients (up to 1000lbs) and standard patients (up to

350lbs)

. Be able to accommodate existing bed frames in the medical centers and

accommodate electrical functions of the beds (i.e., elevation of head or foot

of bed)

. Safety alarm for bed functions

. Patient Lock out control

. Width requirement – up to 36 inches (standard) and up to 48 inches (bariatric)

. Length requirement – up to 88 inches

VHA DIRECTIVE 1009 - STANDARDS FOR ADDRESSING THE NEEDS OF

PATIENTS HELD IN TEMPORARY BED LOCATIONS This Veterans Health

Administration (VHA) Directive provides policy guidelines for providing care to admitted

patients placed in temporary bed locations when the appropriate acute care beds are not

immediately available.

Additional Bed Rental Contractor requirements for this Directive:

Work in conjunction with Bed Flow Coordinator(s) (a staff member with clinical

background) to coordinate rental equipment with inpatient admissions and bed

assignments. Assisting with equipment needs and processes for prioritization and

decision-making to ensure safe patient care during periods of high demand for rental

inpatient beds. Patient right to privacy is protected. Coordinating rental product removal

with the discharge of hospital patients.

All rental items delivered would be clean, sanitized, and ready for immediate patient use

utilizing specified and traceable infection control and quality control guidelines as set

forth by the rental contractor JCAHO standards for both pre-delivery inspection (PDI)

and pre-maintenance inspections (PMI).

4. DELIVERY REQUIREMENTS: All bariatric and standard equipment must be inspected

by Biomed personnel prior to placing in service. FDA compliance and meet the

Department of Veterans Affairs Safe Patient Handling requirement. All bed frames

greater than 80" in length must have equivalent size mattresses. Mattress covers for low

air loss mattresses will be replaced as needed. Contractor to remove trash and all debris

from installation and packing materials Operator Manuals to be provided to users and

Service maintenance to be provided as needed on rental equipment. Multiple surfaces to

meet various patient needs (Pulse, Alternate, Immersion & Rotation). Delivery/Pickup

Service: Delivery within a four (4) hour window. Upon a delivery request, vendor will

remove Government facility owned beds or mattresses from assigned room to a

designated storage area. Vendor will deliver standard and Bariatric beds, Mattresses,

Advanced Patient Care Products, and accessories as requested in the styles and

quantities needed. Upon rental equipment pickup request, Vendor shall remove the

items for the premises immediately. Government facility owned beds or mattresses will

be removed from the designated storage area and place back into the assigned room by

Vendor.

5. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

N/A

6. MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and insure all

rental property is cleaned and decontaminated prior to bringing to STLVAHCS and must

be tagged with name of Vendor for ownership/identification purposes.

7. TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper

use of equipment upon request 24/7 five days per week Monday through Friday

excluding holidays.

8. HOURS OF WORK: Beds will be delivered on an as needed basis for patients per

request of the Wound Care Team or Clinical Coordinators.