IWQ 135152 Purchase of E911 Chairs

BL015-21 Page 1
August 24, 2026
INVITATION TO BID
IWQ 135152
The Gwinnett County Board of Commissioners is soliciting competitive informal written quotes from qualified vendors
for the Purchase of E911 Chairs for the Gwinnett County Department of Police Services.
Quotes should be typed or submitted in ink and returned to the Attention of Chelsey Ward, Purchasing Associate III.
Quotes should be received by 3:00 P.M. August 31, 2026 via email at Chelsey.Ward@GwinnettCounty.com, by fax
(770-822-8735), or sent to the Gwinnett County Financial Services - Purchasing Division - 2nd Floor, 75 Langley Drive,
Lawrenceville, Georgia 30046.
Questions regarding quotes should be directed to Chelsey Ward, Purchasing Associate III, at
Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 3:00 P.M. on August 26, 2026. Quotes
are legal and binding upon the bidder when submitted.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the
Gwinnett County Justice and Administration Center, 770-822-8165.
Successful vendors will be required to meet insurance requirements. The Insurance Company should be authorized to
do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10 or higher.
The written Quote documents supersede any verbal or written prior communications between the parties.
Award will be made to the vendor submitting the lowest responsive and responsible Quote. Gwinnett County reserves
the right to reject any or all Quotes, to waive technicalities, and to make an award deemed in its best interest. Quotes
may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing
with the lowest responsive, responsible bidder(s) at its discretion.
We look forward to your quote and appreciate your interest in Gwinnett County.
.
Chelsey Ward, CPPB
Purchasing Associate III
The following pages should be returned in duplicate with your quote: Bid Schedule, Pages 5-6
References, Page 7
E-Verify Affidavit, Page 8

IWQ 135152 Page 2
Specifications and Requirements
I. Scope of Work
The Gwinnett County Department of Police Services is requesting quotes for replacement chairs to
include: delivery, assembly, setup, and removal of replaced chairs for the Department of Police Services.
Vendor must deliver, assemble, and setup new chairs as well as remove and dispose of old chairs.
Police Annex
800 Hi Hope Road
Lawrenceville, GA 30043
Unit price MUST include all fees, including but not limited to installation and removal.
II. Requirements:
A. Vendor will be required to obtain a Gwinnett County ID for access to the buildings. All work for this project
can be completed Monday-Friday 7:00-4:00. Any exceptions must be coordinated with the Police Department
liaison.
B. The winning vendor will be responsible for removing old equipment that is being replaced. The number of
chairs being removed is listed in the Bid Schedule. Vendor should coordinate with the Police Department
liaison for clarification.
C. The use of brand name is not for restrictive purposes or to limit competition, but to assist vendors in
determining the standard of quality Gwinnett County is seeking. It is understood that items matching or
exceeding the quality level are also acceptable. Gwinnett County shall be the sole determinant of
acceptability of all approved equivalents. It is the vendor's responsibility to prove equivalent products
match or exceed the quality level of the product(s) specified.
D. If product differs from description above, vendor should supply specifications/cut sheets for the product
being quoted prior to award.
E. Samples may be requested from vendors to determine equivalency. Samples should be furnished at the
vendor's expense within seven (7) business days. Failure to provide samples, when required, may result
in rejection of bid. Upon vendor's request, samples not destroyed in testing may be returned at the
vendor's expense.
III. Specifications
A. For the BodyBilt NEXT24 I3504 XL Wide or approved equivalent chairs: chairs must be designed to
accommodate continuous use by multiple users in a high demand setting such as a 911 center, control
room, or emergency operations center.

IWQ 135152 Page 3
BodyBilt NEXT24 I3504 XL Wide or approved equivalent, black; to
include:
* XL Wide ergonomic seat pan with forward tilt support
o Minimum seat width: 26.00"
o Minimum seat depth: 21.00"
* Heavy-duty steel construction including reinforced
steel brace bars and base plate
Police Annex/E911 * Minimum weight capacity: 500 lbs.
800 Hi Hope Rd Lawrenceville, GA 20
* Heavy-duty pneumatic cylinder for seat height
30043
adjustment with a range of 18.75" - 22.00"
* 27.00" 5-Star or 6-Star base
* 2" or 3" casters suitable for use on low pile carpet tiles
* Upholstery: High-durability commercial fabric or
approved performance leather (Brisa, Ultraleather)
* Minimum double rub rating (Wyzenbeek Test): 300,000
* Color: Black
IV. Warranty
Supplier should submit warranty information for each item with bid submittal.
A. Warranty Requirements for BodyBilt NEXT24 I3504 XL Wide or approved equivalent
* Minimum 7-Year Warranty for Intensive Use (24/7 environments)
* Warranty must cover:
o Frame and steel backrest post
o Armrest assemblies and arm pads
o Steel mechanisms, clutch and torsion plates
o Welds, pneumatic cylinder, base, and casters
* Fabric and foam must be warranted for 3 years minimum
* Warranty must be valid for original purchaser only and include parts
* Warranty must not be voided by 24/7 usage or use in control room/public safety setting
V. Award
Gwinnett County reserves the right to award this bid by item, section, and/or to the overall lowest responsive and
responsible vendor bidding the majority of items.
VI. Delivery
A. Delivery and installation must be pre-scheduled, contact information will be provided on purchase order
to successful vendor. Entire Project must be completed no later than November 1, 2026.

IWQ 135152 Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
QUOTE SCHEDULE
ITEMS TO BE UNIT TOTAL
ITEM # QTY DESCRIPTION MFG & NO. DELIVERY A.R.O.
REMOVED PRICE PRICE
BodyBilt NEXT24 I3504 XL Wide or approved equivalent, black;
to include:
* XL Wide ergonomic seat pan with forward tilt support
o Minimum seat width: 26.00"
o Minimum seat depth: 21.00"
* Heavy-duty steel construction including reinforced
steel brace bars and base plate
1. 20 EA * Minimum weight capacity: 500 lbs. 10 Chairs $ $
* Heavy-duty pneumatic cylinder for seat height
adjustment with a range of 18.75" - 22.00"
* 27.00" 5-Star or 6-Star base
* 2" or 3" casters suitable for use on low pile carpet tiles
* Upholstery: High-durability commercial fabric or
approved performance leather (Brisa, Ultraleather)
* Minimum double rub rating (Wyzenbeek Test): 300,000
Quote Total: $
Vendor Name: ________________________________________________________________________________________________________

IWQ 135152 PAGE 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion In Bid Preparation
Signature Date
In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the
"Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners
within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the
price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By
submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and
services. Vendors should select their preferred method of electronic payment upon notice of award. For more
information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.
Legal Business Name
(If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number
E-mail address

IWQ 135152 PAGE 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope
has been completed.
Note: References should be customized for each project, rather than submitting the same set of
references for every project bid. The references listed should be of similar size and scope of the
project being bid on. Do not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Vendor Name

IWQ 135152 Purchase of Chairs Page 8
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform
Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County
Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic
verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent
federal work authorization program operated by the United States Department of Homeland Security] to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and
deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of
Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration
Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett
County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
__________________________________________
Title of Authorized Officer or Agent of Contractor
___________________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 201__
____________________________________________
Notary Public
My Commission Expires:
____________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S.
Citizenship and Immigration Services Bureau of the U.S. Department of
Homeland Security, in conjunction with the Social Security Administration (SSA).

IWQ 135152 Purchase of Chairs Page 9
CODE OF ETHICS AFFIDAVIT
PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED
P RIOR TO EVALU ATION.
In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer
makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all
elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer,
its affiliates or its subcontractors:
1. _________________________________________________________________________________________
Company Submitting Bid/Proposal
2. Please select one of the following:
No information to disclose (complete only section 4 below)
Disclosed information below (complete section 3 & section 4 below)
3. If additional space is required, please attach list:
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
4. BY:
Authorized Officer or Agent Signature Sworn to and subscribed before me this
day of , 20
Printed Name of Authorized Officer or Agent
Title of Authorized Officer or Agent of Contractor Notary Public
(seal)
Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available
to view in its' entirety at www.gwinnettcounty.com

Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall
be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall require that the County
be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on
the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute
endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a
substitute endorsement providing equivalent coverage) must be provided with your Certificate of
Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad
as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its
equivalent.
* In the event the General Liability insurance required by this Contract is written on a claims-made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained, or an extended discovery period will be
exercised for a period of five (5) years or applicable statute of limitation period following completion of
the work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000
* Comprehensive form providing coverage for bodily injury, death of any person, and property damage
arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed
vehicles, and any other statutorily required automobile coverage.

IWQ 135152 PAGE 10
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be
required depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-
made basis, Contractor warrants that any retroactive date under the policy shall precede the effective
date of this Contract; and that either continuous coverage will be maintained or an extended discovery
period will be exercised for a period of five (5) years or applicable statute of limitation period following
completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to
start of work.
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and County shall be included
as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance