Concourse A Modifications

PROJECT MANUAL
FOR
CONCOURSE A MODIFICATIONS
ITB NUMBER: AVIA 27-07
CHARLOTTE DOUGLAS INTERNATIONAL AIRPORT
CITY OF CHARLOTTE, NORTH CAROLINA
ADVERTISEMENT DATE: August 24, 2026
(Vertical Non-Federal)
DEVELOPMENT NUMBER: TM24-004
ITB NUMBER: AVIA 27-07
CONTRACT NUMBER: TBD
COVER PAGE

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
Table of Contents
I. INVITATION TO BID ..................................................................................................................................... 1
II. INSTRUCTIONS TO BIDDERS .................................................................................................................... 4
INSTRUCTIONS TO BIDDERS ....................................................................................................................................... 5
1.0 DEFINITIONS .............................................................................................................................................. 5
2.0 CONTRACT TIME ........................................................................................................................................ 9
3.0 CHARLOTTE BUSINESS INCLUSION ("CBI") PROGRAM ............................................................................... 9
4.0 SITE TOURS................................................................................................................................................. 9
5.0 GOVERNING ORDER OF BIDDING AND CONTRACT DOCUMENTS ............................................................ 10
6.0 BIDDER REPRESENTATIONS ..................................................................................................................... 10
7.0 BID DOCUMENTS ..................................................................................................................................... 11
8.0 BIDDING PROCEDURE .............................................................................................................................. 13
9.0 CONSIDERATION OF BIDS ......................................................................................................................... 17
10.0 PRE-AWARD ......................................................................................................................................... 18
11.0 AWARD OF CONTRACT ......................................................................................................................... 18
12.0 FINANCIAL ............................................................................................................................................ 18
13.0 CONFIDENTIALITY REQUIREMENTS...................................................................................................... 19
14.0 PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) ................................................................... 21
III. BID FORM AND SUPPLEMENTS ............................................................................................................... 22
A. ITEMIZED BID ................................................................................................................................................... 23
B. EXECUTION OF BID ........................................................................................................................................... 25
C. COMMERCIAL NON-DISCRIMINATION CERTIFICATION .................................................................................... 26
D. CBI FORM 3: SUBCONTRACTOR/SUPPLIER UTILIZATION COMMITMENT ......................................................... 27
IV. CONTRACT REQUIREMENTS ................................................................................................................... 29
A. AIA DOCUMENT A101- 2007 - STANDARD FORM OF AGREEMENT .................................................................. 30
ARTICLE 1 THE CONTRACT DOCUMENTS ........................................................................................................... 31
ARTICLE 2 THE WORK OF THIS CONTRACT ......................................................................................................... 31
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION ........................................................ 31
ARTICLE 4 CONTRACT SUM ................................................................................................................................ 32
ARTICLE 5 PAYMENTS ........................................................................................................................................ 33
ARTICLE 6 DISPUTE RESOLUTION ....................................................................................................................... 35
ARTICLE 7 TERMINATION OR SUSPENSION ........................................................................................................ 35
ARTICLE 8 MISCELLANEOUS PROVISIONS .......................................................................................................... 35
ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS ................................................................................... 36
ARTICLE 10 INSURANCE AND BONDS ................................................................................................................. 36
ARTICLE 11 CHARLOTTE BUSINESS INCLUSION ("CBI") PROGRAM COMMITTED GOAL ..................................... 36
B. AIA DOCUMENT A201- 2007 - GENERAL CONDITIONS (MODIFIED) ................................................................ 40
ARTICLE 1 GENERAL PROVISIONS ....................................................................................................................... 50
ARTICLE 2 OWNER .............................................................................................................................................. 51
ARTICLE 3 CONTRACTOR .................................................................................................................................... 52
ARTICLE 4 ARCHITECT ........................................................................................................................................ 58
ARTICLE 5 SUBCONTRACTORS ............................................................................................................................ 59
ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS ......................................................... 60
ARTICLE 7 CHANGES IN THE WORK .................................................................................................................... 61
ARTICLE 8 TIME .................................................................................................................................................. 63
ARTICLE 9 PAYMENTS AND COMPLETION .......................................................................................................... 63
ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY..................................................................................... 67
TABLE OF CONTENTS

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
ARTICLE 11 INSURANCE AND BONDS ................................................................................................................. 69
ARTICLE 12 UNCOVERING AND CORRECTION OF WORK ................................................................................... 69
ARTICLE 13 MISCELLANEOUS PROVISIONS ........................................................................................................ 70
ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT ....................................................................... 72
ARTICLE 15 CLAIMS AND DISPUTES .................................................................................................................... 73
C. SUPPLEMENTAL GENERAL CONDITIONS .......................................................................................................... 74
D. SPECIAL CONDITIONS FOR NON-FEDERAL PROJECTS ....................................................................................... 90
E. INSURANCE REQUIREMENTS ........................................................................................................................... 95
F. FEDERAL REQUIREMENTS ................................................................................................................................ 97
1. CIVIL RIGHTS - GENERAL (A4) .................................................................................................................. 97
2. CIVIL RIGHTS - TITLE VI ASSURANCES (A5) .............................................................................................. 97
3. FAIR LABOR STANDARDS ACT (A15) ......................................................................................................... 99
4. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 (A17) ...................................................................... 99
G. DIGITAL CAD STANDARDS FOR AIRPORT PROJECTS (REV. 5.08.2023) ............................................................. 101
V. CHARLOTTE BUSINESS INCLUSION PROGRAM ....................................................................................... 102
1. CHARLOTTE BUSINESS INCLUSION PROGRAM: .................................................................................................. 103
2. APPLICATION: ..................................................................................................................................................... 103
3. CBI CONTRACT PROVISIONS: .............................................................................................................................. 104
4. CBI FORMS: ........................................................................................................................................................ 106
VI. AIRPORT SECURITY REQUIREMENTS ..................................................................................................... 108
A. CLT SECURITY PROGRAM ............................................................................................................................... 109
B. AIRPORT CREDENTIALING REQUIREMENTS ................................................................................................... 111
C. CONSTRUCTION SECURITY PLAN .................................................................................................................... 112
VII. CONTRACT FORMS ............................................................................................................................... 114
A. STATE/COUNTY SALES/USE TAX STATEMENT ................................................................................................ 115
[THIS FORM PROVIDED FOR INFORMATION ONLY. ALL REQUESTS FOR CONTRACT AMENDMENTS SHALL BE SUBMITTED USING PMIS AND
IN COMPLIANCE WITH IV.C. 8.0] ................................................................................................................................ 116
B. CHANGE ORDER FORM .................................................................................................................................. 116
[THIS FORM PROVIDED FOR INFORMATION ONLY. ALL REQUESTS FOR CONTRACT AMENDMENTS SHALL BE SUBMITTED USING PMIS AND
IN COMPLIANCE WITH IV.C. 8.0] ................................................................................................................................ 118
C. CONTINGENCY TRANSFER FORM ................................................................................................................... 118
D. CONTRACTOR'S AFFIDAVIT - RELEASE AND WAIVER OF CLAIMS ................................................................... 120
VIII. TECHNICAL SPECIFICATIONS ............................................................................................................. 121
IX. PLANS .................................................................................................................................................. 122
TABLE OF CONTENTS

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
I. INVITATION TO BID
INVITATION TO BID 1

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
INVITATION TO BID
The City of Charlotte (the "City") hereby invites sealed bids for the following project at Charlotte Douglas
International Airport:
PROJECT NAME: Concourse A Modifications
PROJECT NUMBER: AVIA 27-07
BID PORTAL LINK:
https://gateway.app.e-
builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-
cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-
cc502ccc0396&bidpackageid=0e46e1b8-3263-453f-bc78-
0c0e0b6bb523
PRE-BID MEETING DATE AND TIME: September 1, 2026 at 9: 00 AM ET
PRE-BID MEETING LOCATION: CLT Center at 5601 Wilkinson Blvd., Charlotte, NC 28208
SEE INSTRUCTIONS TO BIDDERS, SECTION 4 SITE TOURS, FOR
DIRECTIONS ON REGISTERING FOR A VISITOR PASS TO ATTEND THE
SITE TOUR. ALL ATTENDEES MUST HAVE A VISITOR PASS TO
PARTICIPATE.
BID DUE DATE AND TIME: September 22, 2026, at 2:00 PM ET
https://teams.microsoft.com/meet/274712996678617?p=qoGQKdEC
BID OPENING LINK:
aiZES3c1Kc
BID OPENING ID: 274 712 996 678 617
BID OPENING PASSWORD: G94tw2sF
SCOPE OF WORK:
The project reconfigures the gate counters on Concourse A, replaces eight of the existing gate counters at the original
Concourse A to accommodate Extended Airline System Environment (EASE) and property airline equipment,
necessitating new electrical and telecommunications cabling. The project also replaces non-ADA-compliant high-top
tables and relocates a Flight Information Display System (FIDS) board, and includes hold room modifications at the
west end of the concourses, a new tenant space between A11 and A12, lighting in the connecting corridors, and a
fuselage artifact with an information board.
Bidders may obtain the complete Project Manual, including all plans, drawings, specifications, and addenda ("Bid
Documents") beginning August 24, 2026 from the Bid Portal. Bidders may access the Bid Portal via the Bid Portal link
shown above.
Pre-Bid Conference: Attendance at the Pre-Bid Conference is not mandatory, but is strongly encouraged. All visitors
to the CLT Center are required to show photo ID and obtain a visitor's pass from the CLT Center front desk. Please
allow time for this procedure as the Pre-Bid Meeting time cannot be changed for any reason. Preferred brand
alternates, to the extent applicable, will be addressed at the Pre-Bid Meeting.
Title VI Solicitation Notice:
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d
to 2000d-4), 28 CFR 50.3. and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids
INVITATION TO BID 2

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
in response to this invitation and will not be discriminated against on the grounds of the owner's race, color, national
origin, sex, creed, age, or disability in consideration for an award. A5.3.1
Attempts to Influence the Selection Process
Except for clarifying written questions sent to the ITB Manager, all Bidders, including all persons acting on their
behalf, are strictly prohibited from contacting City staff on or regarding any matter relating to this ITB from the time
the ITB is issued until the intent to award is communicated to Bidders. CLT reserves the right to disqualify any
Bidder who contacts a City staff concerning this ITB other than in accordance with this ITB.
INVITATION TO BID 3

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
II. INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS 4

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
INSTRUCTIONS TO BIDDERS
1.0 DEFINITIONS
1.1 Addendum or Addenda. Written or graphic instruments issued by the Owner prior to the submission of
Bids which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections
or other type of modifications. Bidders, upon receiving Addenda, shall insert same into the Bid Documents.
1.2 Additive or Deductive Bid Item (Alternate Bid). An amount stated in the Bid to be added to or deducted
from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding
Documents, is accepted by the Owner.
1.3 Air Operations Area (AOA). Any area of the Airport specified in the Airport Security Program in which
security measures specified in 49 CFR Part 1500 are carried out. This area includes aircraft movement areas,
aircraft parking areas, loading ramps, and safety areas for use by aircraft regulated under 49 CFR Parts 1544
or 1546, and any adjacent areas (such as general aviation areas) that are not separated by adequate security
systems, measures, or procedures. This area does not include the Secured Area.
1.4 Airport. The Charlotte Douglas International Airport, including all areas of land or water used or intended
to be used for the landing and takeoff of aircraft and including its buildings and facilities, if any. The term
"CLT" is synonymous with Airport for the purposes of this procurement and contract.
1.5 Airport Improvements Program (AIP). A grant program administered by the Federal Aviation
Administration.
1.6 Alternate. An amount stated in a bid for a specific material, product or good that can be added or deducted
from the Base Bid by the Owner if the defined changes are made to the Plans or Specifications.
1.7 Authorized Representative. The firm or individual nominated by the Owner to act on behalf of the Owner;
e.g., Engineer and/or Architect of Record, City Project Manager or others as designated by Owner.
1.8 Award. The acceptance, by the Owner, of the successful bidder's proposal when communicated to the
bidder in writing.
1.9 Base Bid. The sum stated in the Bid for which the Bidder offers to perform the work described in the Bidding
Documents as the base, to which work may be added or from which work may be deducted for sums stated
in Additive or Deductive Bid Items.
1.10 Bid. A complete and properly signed offer to do the work or designated portion thereof for the sums
stipulated therein submitted in accordance with the Bidding Documents.
1.11 Bid Documents. All documents and forms contained in this Project Manual.
1.12 Bid Security. The security furnished with a Bid to guarantee that the Bidder will enter into the Contract if
its Bid is accepted by the Owner.
1.13 Bidder. Any individual, partnership, firm, corporation or other business entity acting directly through a duly
authorized representative, who submits a bid for the Work contemplated.
1.14 Calendar Day. Every day shown on the calendar. Any reference to the word "day" or "days" shall mean
calendar day or calendar days, respectively, unless otherwise expressly provided.
INSTRUCTIONS TO BIDDERS 5

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
1.15 Change Order. A written order to the Contractor covering changes in the Plans, Specifications, or Contract
Item quantities and establishing the basis of payment and Contract Time adjustment, if any, for the Work
affected by such changes.
1.16 Claim. A demand or assertion by one of the parties seeking, as a matter of right, payment of money, or
other relief with respect to the terms of the Contract. The term "Claim" also includes other disputes and
matters in question between the Owner and Contractor arising out of or relating to the Contract.
1.17 Contract Documents or Contract. The executed agreement between the Owner and the successful bidder,
covering the performance of and compensation for the Work. The term Contract is all inclusive with
reference to all written agreements affecting a contractual relationship and all documents referred to
therein. The Contract shall include, but not be limited to the Invitation to Bid, Instructions to Bidders, Bid
Form and Supplements, Contract Requirements and Forms, required certificates and affidavits, bonds,
addenda, technical specifications and plans. The Contract shall constitute one instrument.
1.18 Contract Item or Pay Item. A specific unit of Work for which a price is provided in the Contract.
1.19 Contract Time. The number of calendar days or working days, stated in the proposal, allowed for
completion of the Contract, including authorized time extensions. If a calendar date of completion is stated
in the proposal, in lieu of a number of calendar or working days, the Contract shall be completed by that
date.
1.20 Contractor. The successful Bidder with whom the City contracts for the Work.
1.21 Date of Final Completion (may also be referred to as Final Acceptance). The date determined and certified
by the design professional and Owner on which the Work on the Project is fully and satisfactorily complete
in accordance with the requirements of the Contract.
1.22 Disadvantaged Business Enterprise (DBE). A for-profit small business concern: (a) that is at least fifty-one
(51%) percent owned by one or more individuals who are both socially and economically disadvantaged or,
in the case of a corporation, in which fifty-one (51%) percent of the stock is owned by one or more such
individuals; and (b) whose management and daily business operations are controlled by one or more of the
socially and economically disadvantaged individuals who own it.
1.23 Engineer. The individual, partnership, firm or corporation duly authorized by the Owner to be responsible
for engineering inspection of the contract work and acting directly or through an authorized representative.
1.24 Federal Aviation Administration (FAA). Agency of the U.S. Department of Transportation responsible for
airports. When used to designate a person, FAA shall mean the Administrator or his duly authorized
representative.
1.25 Final Acceptance (may also be referred to as Date of Final Completion). The date determined and certified
by the design professional and Owner on which the Work on the Project, including all submittals such as as-
builts, warranty assignments and training materials, is fully and satisfactorily complete in accordance with
the requirements of the Contract.
1.26 Inspector or Project Inspector. An authorized representative of the Engineer assigned to make all
necessary inspections and/or tests of the work performed or being performed, or of the materials furnished
or being furnished by the Contractor.
1.27 Invitation to Bid (ITB). A public announcement, as required by local law, inviting Bids for Work.
INSTRUCTIONS TO BIDDERS 6

Concourse A Modifications (rev. 12.04.2025)
ITB Number: AVIA 27-07 | Project Number: 4020902423
1.28 Major and Minor Contract Items. A major Contract item shall be any item that is listed in the proposal, the
total cost of which is equal to or greater than 25 percent of the total amount of the awarded Contract. All
other items shall be considered Minor Contract items.
1.29 Notice To Proceed (NTP). A written notice to the Contractor to begin the Work on a specified date.
1.30 Owner. The City of Charlotte. For the purpose of this Project Manual, the Owner may also be referred to
as the Sponsor, City, Charlotte Douglas International Airport, or CLT.
1.31 Payment Bond. The approved form of security furnished by the Contractor and its surety as a guaranty
that it will pay in full all bills and accounts for materials and labor used in the construction of the Work.
1.32 Performance Bond. The approved form of security furnished by the Contractor and his surety as a
guarantee that the Contractor will complete the Work in accordance with the terms of the Contract.
1.33 Plans. The official drawings or exact reproductions, approved by the Owner, which show the location,
character, dimensions and details of the Airport and the Work to be done and which are to be considered
as part of the Contract.
1.34 Project. A specific Airport development. The Work may be a portion or the whole of a Project.
1.35 Project Manual. The comprehensive compilation of Contract Documents.
1.36 Restricted Area(s). Areas not open to the public and include all SIDA and Secured Areas, AOA, and non-
public portions of the Sterile Area to include the main terminal basement and loading dock area.
1.37 Runway. The area on the Airport prepared for the landing and takeoff of aircraft.
1.38 SIDA. The Secure Identification Display Area. The portion of CLT specified in the airport security program
in which security measures specified in 49 CFR Part 1542 are carried out. This area includes the Secured
Area and may include other areas of the airport. At CLT, it is all of the area inside the perimeter fence, with
the exception of the FBO and NC Air National Guard ramp.
1.39 SIDA Badge. A photo identification badge owned and issued by CLT that authorizes the recipient to enter
and be within the SIDA without escort.
1.40 Small Business Enterprise (SBE). Small Business Enterprise (SBE) means a business which (a) is at least fifty-
one percent (51%) owned by one or more persons (b) the owner has a personal net worth less than 750,000
a year; (c) is located within the Charlotte Regional area and finally (d) has been in business a minimum of 1
year.
1.41 Socially and Economically Disadvantaged Individual. Socially and Economically Disadvantaged Individual
means any individual who is a citizen (or lawfully admitted permanent resident) of the United States and
who a certifier finds to be socially and economically disadvantaged on a case-by-case basis. A determination
that an individual is socially and economically disadvantaged is not based in whole or in part on race or sex,
but is based on whether the individual can meet the relevant criteria described in 49 CFR Part 26.67. Being
born in a particular country does not, standing alone, mean that a person is necessarily socially and
economically disadvantaged.
1.42 Specifications. The written directions and requirements for completing the Work. Standards for specifying
materials or testing which are cited in the specifications by reference shall have the same force and effect
as if included in the Contract physically.
INSTRUCTIONS TO BIDDERS 7