5020 Omhsas Wesh Lo Cal Drinks Fy 26
| Location: | Pennsylvania |
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| Posted: | Apr 22, 2026 |
| Due: | May 26, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065888 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
04/22/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065888 |
Solicitation/Project Title: |
5020-OMHSAS-WESH-LO-CAL Drinks-fy 26 | ||||
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Description: |
Supplier to provide low cal drinks to Wernersville State Hospital | ||||||
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Department Information |
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Department/Agency: |
Department of Human Services "prior DPW" |
Delivery Location: |
Wernersville State Hospital |
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County: |
Berks |
Duration: |
July 1, 2026 - June 30, 2027 |
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Contact Information |
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First Name: |
Keith |
Last Name: |
Stehman Jr |
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Phone Number: (XXX-XXX-XXXX) |
610-670-4128 |
Email: |
kstehman@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
05/08/26 | ||
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Solicitation Due Date: |
05/26/26 |
Solicitation Due Time: |
9:00 AM |
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Solicitation Opening Date: |
05/26/26 |
Solicitation Opening Time: |
9:01 AM |
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Opening Location: |
Wernersville State Hospital | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
04/22/26 |
| Related Solicitation Files | |||||||||
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Attachment Preview
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
COMMODITY CLASS
NAME OF FACILITY
CHEESE
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY
UNIT
SPECIAL INSTRUCTIONS AND SPECIFICATIONS
DAIRY PRODUCTS
1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7,
Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products
requiring US Grade must be processed in a plant approved for USDA Grading Service.
Shipping cartons shall bear the USDA inspection legend or plant number and packages
shall bear the appropriate US Grade shield.
2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act
of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food
Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with
the current standards of identity as defined by the most current revision of 21
Code of Federal Regulations, parts 100-169. Ingredients must be specified to comply
with NLEA regulations.
3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a
remainder of shelf life as specified. Items from freezer storage must be delivered
within 90 days from date of pack.
4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration,
all deliveries shall be made on clean refrigerated or freezer trucks. Chilled items
shall be delivered at no higher than 40º F (4.4C) and show no signs of mishandling.
Frozen items shall be solidly frozen and show no evidence of defrosting,
refreezing, freezer burn or dehydration of mishandling. Final acceptance of frozen
items may be based on inspection of the thawed product, not to exceed 15 business
days after delivery.
5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape normally
used for the product and packed to full capacity without slack-filling or
overfilling. Case closure to be accomplished by taping, strapping or gluing.
Staples shall not be used as a final case closure. All master containers shall not
exceed 50 lbs., unless otherwise specified.
6. CONTENTS: The vendor shall permit the facility to submit samples for laboratory
analysis, and if laboratory analysis verifies the ingredients do not meet the
specified requirements, the cost of analysis will be charged to the vendor with the
product subject to rejection by the facility. Vendors must have no unpaid
laboratory fees in order to be eligible for award.
7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the
only brand(s) accepted. Bidder must provide product/brand being bid for each item
when submitting bid. Products and brands not previously approved by the Food
Specification Committee will not be acceptable. Samples must be properly labeled
and identified with name of bidder and applicable item name, corresponding
specification number and name and ingredient statement. Failure to comply with the
requested information may be cause for rejection of request for evaluation. Written
requests for product evaluations should be submitted to the chairman of the DPW
Food Committee at:
10/21
11/23
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
COMMODITY CLASS
NAME OF FACILITY
CHEESE
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY
UNIT
Dietary Management Service Specialist
Bureau of Juvenile Justice Services
607 South Drive Room 339
Harrisburg PA 17120
Telephone: 717-772-0759
8. DELIVERY DATES: Deliveries shall be made on the dates and at the times specified
in the contract. Vendors shall obtain prior approval for any schedule changes from
the director of dietary services or delivery may be rejected.
9. QUANTITIES: Quantities listed are estimates only and may be increased or
decreased in accordance with the actual requirements of the facility. The facility
may cancel any quantity of an order by providing notice at least 15 days prior to a
scheduled delivery date and will only pay the vendor only for products actually
accepted by the Department.
AMOUNTS AND PAYMENT OF COMMODITIES: Vendor shall indicate at the time of delivery
any discrepancies between actual net weight or count and the contracted amount and
record the discrepancy on the delivery slips. Vendor agrees that the Commonwealth
will accept and pay only for actual net weight or count determined at the time of
delivery.
BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR
CREAM, OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER,
AND CONTAINING NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES
HAVING BEEN ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL
IMPURITIES AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO
EXCEED 16%. U.S. GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS
OF THE UNITED STATES STANDARDS FOR GRADES OF BUTTER.
10/21
11/23
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
COMMODITY CLASS
NAME OF FACILITY
CHEESE
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY
UNIT
1.
BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen.
LB.
Individually wrapped without individual cartons.20 to
40 lb. per commercial container. (Buyer to specify with
or without salt and state of refrigeration.) Shall have a
shelf life of at least 90 days beyond date of delivery.
2.
BUTTER – INDIVIDUAL PATTIES. Chilled or frozen. Ready-
LB.
to-serve (readies).90 ready-to-serve patties per lb.
Shall be placed individually on commercially acceptable
waxed wrapped or commercial coated carton. (Buyer to
specify with or without salt and state of refrigeration.)
Shall have a shelf life of at least 60 days beyond date
of delivery.
3.
BUTTER – CUPS, WHIPPED. Chilled. Individual ready-to-
LB.
serve, 5 gm. Serving size (90/lb). Shall be placed in
commercially acceptable individual plastic cups with
sealed, easy-open tops. Packed in 8-16 lb. cartons.
Shall have a shelf life of at least 90 days beyond
date of delivery.
OLEO MARGARINE (MARGARINE) – SALTED OR UNSALTED. CHILLED OR FROZEN.
PREPARED FROM ALL VEGETABLE FATS AND OILS AND FORTIFIED WITH NOT
LESS THAN 15,000 USP UNITS PER LB. OF VITAMIN A PALMITATE. SHALL
POSSESS OUTSTANDING QUALITIES WHICH GIVE IT AN IMMEDIATE MELTDOWN
FAST GETAWAY IN THE MOUTH WITH COMPLETE ABSENCE OF ANY DISCERNABLE
WAX-LIKE TEXTURE.
4.
MARGARINE – 1 LB. PRINTS. Chilled or frozen.
LB.
Individually wrapped, without individual cartons. 20
to 40 lbs. per commercial container. (Buyer to
specify salted or unsalted and state of refrigeration.)
Shall have a shelf life of at least 90 days beyond
date of delivery.
5.
MARGARINE – INDIVIDUAL PATTIES. Chilled or frozen.
LB.
Ready-to-serve. 90 ready-to-serve patties per lb.
Shall be placed individually on commercially coated
paperboard chips and individually covered with
parchment or waxed paper. Packed in 10 lb. units.
(Buyer to specify salt or unsalted and state of
refrigeration.) Shall have a shelf life of at least
90 days beyond date of delivery.
6.
VEGETABLE OIL SPREAD – At least 40% vegetable oil spread
CS.
Chilled. Individual ready-to-serve, 5 gm. serving size.
Shall be placed individually on commercially acceptable
individual plastic cups with sealed, easy open tops.
10/21
11/23
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
COMMODITY CLASS
NAME OF FACILITY
CHEESE
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY
UNIT
Packed 500-600 cups per carton, 5.5-6.6 lb. net
weight per case. Shall have a shelf life of at
least 90 days beyond date of delivery.
APPROVED BRANDS
Promise
Gold-N-Soft
Shedd’s
Land-O-Lakes Light Spread
Sommers Maid
Smart Balance
CODE #
6A.
VEGETABLE OIL SPREAD – 1 lb Prints. Chilled or Frozen.
0 g. Trans Fat. At least 40% vegetable. Oil spread.
Ready-to-serve, 30/1 lb per case. Shall have a shelf
life of at least 240 days from manufacture date. Shall
have a shelf life of at least 90 days beyond date of
delivery.
APPROVED BRANDS
Smart Balance
Gold-N-Sweet
CODE #
7.
COTTAGE CHEESE, LOW-FAT, SMALL CURD – Grade A,
LB.
pasteurized. Containing between 0.5% and 2% milk fat
and not more than 82.5% moisture. Shall have a shelf
life of at least 21 days beyond date of delivery.
Packaged in 5Lb.containers.
8.
CREAM CHEESE – Not less than 33% milk fat and not more
LB.
than 55% milk fat. Shall have a shelf life of at least
28 days from date of delivery. Packaged in 3 lb.
containers, 10 per case.
9.
CREAM CHEESE, SOFT – Individually packaged in 1 oz.
CS.
plastic cups with easy-open foil lids, 100 per case.
Shall have a shelf life of at least 28 days from date
of delivery.
APPROVED BRANDS
Kraft
Land-O-Lakes
CODE #
10.
SOUR CREAM – Grade A, pasteurized. Not less than 18%
LB./CS.
milk fat and no less than 0.5% titratable acidity
calculated as lactic acid. Shall have a shelf life of
at least 21 days from date of delivery. Packaged in 5
or 10 lb. containers or 1 oz. portion cups, 96-100 per
10/21
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
COMMODITY CLASS
NAME OF FACILITY
CHEESE
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY
UNIT
case. (Buyer to specify packaging.)
APPROVED BRANDS
Land-O-Lakes
Penn Maid
Schneider Valley Farms (#5 cont)
Lakeview Farms (1 oz cont)
CODE #
11.
SOUR CREAM, LIGHT – Grade A, pasteurized. Not more
LB.
than 6% milk fat. Shall have a shelf life of at least
21 days from date of delivery. Packaged in 5 or 10 lb.
containers. (Buyer to specify container size.)
APPROVED BRANDS
Land-O-Lakes
Penn Maid
CODE #
12.
SOUR CREAM, NO FAT – Grade A, pasteurized. Fat content
LB.
0%, reduced calories and cholesterol. Shall have a
shelf life of at least 21 days from date of delivery.
Packaged in 5 lb. containers or 1 oz. portion cups,
96 per case. (Buyer to specify packaging.)
13.
YOGURT, PLAIN, LOW-FAT – Creamy textured, made from
DZ./CS.
Grade A pasteurized low-fat milk solids and gelatin.
Fat content of 5 gm. to 2.0 gm. per 8 oz. serving.
Shall have a shelf life of at least 21 days from date
of delivery. Packaged in 2 lb. plastic tub container
12-pound case. (Buyer to specify fat content and
sweetened or unsweetened.)
14.
FRUITED YOGURT, LOW-FAT – All natural with active
DZ/CS.
yogurt cultures. Made from cultured pasteurized
skim milk, sugar, nonfat dry milk solids, modified
food starch, fruits and other natural flavors. Swiss
style (pre-mixed). Shall have a shelf life of at least
21 days from date of delivery. Packaged in 4 oz. plastic
cups with removable lids, 48 single-flavored cups
per case. (Buyer to specify packaging and flavors.)
APPROVED BRANDS
Upstate Farms
CODE #
10/21
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