On-Call Traffic Signal Maintenance/Repairs and Preventative Maintenance Services

City of Villa Rica
Request for Proposals (RFP)
ON-CALL TRAFFIC SIGNAL MAINTENANCE/REPAIRS
AND PREVENTATIVE MAINTENANCE SERVICES
7/30/2026
Fiscal Year 2027
REQUEST FOR PROPOSALS
The City of Villa Rica is soliciting sealed proposals from qualified contractors to provide On-
Call Traffic Signal Maintenance/Repairs and Preventative Maintenance Services for all
City-owned traffic signals and related Intelligent Transportation System (ITS) infrastructure.
The City is required to maintain the traffic signals located at Mirror Lake Blvd/Conners Road
(including railroad crossing advanced warning system), Mirror Lake Blvd/Shoreline Pkwy,
Liberty Road/Edge Road, and the traffic signals located at I-20/Liberty Road/Mirror Lake Blvd.
Qualified firms shall have demonstrated experience in maintaining, repairing, testing, and
upgrading traffic signal systems in accordance with Georgia Department of Transportation
(GDOT), Federal Highway Administration (FHWA), and Manual on Uniform Traffic Control
Devices (MUTCD) standards.
The anticipated contract term is one (1) year with the option to renew for four (4) additional one-
year periods upon mutual agreement.
1. INTRODUCTION
The City of Villa Rica maintains multiple signalized intersections throughout the City. The City
seeks a qualified contractor capable of providing:
* Emergency traffic signal repairs
* Routine maintenance
* Preventative maintenance
* Conflict monitor testing
* Cabinet troubleshooting
* Signal timing support

* Detection system repairs
* Fiber and communication troubleshooting
* GPS clock maintenance
* LED signal maintenance
* On-call construction support
The successful proposer shall furnish all labor, equipment, vehicles, tools, supervision, testing
equipment, traffic control, and incidental materials necessary to complete these services.
2. OBJECTIVE
The objective of this RFP is to establish a responsive and reliable contractor capable of
maintaining the City's traffic signal infrastructure in a safe operating condition while minimizing
equipment downtime.
3. SCOPE OF SERVICES
The selected contractor shall provide all labor, supervision, materials, transportation, testing
equipment, and incidental items necessary to perform maintenance and emergency repairs.
Services include, but are not limited to:
A. Emergency Repairs
Respond to failures including:
* Red-red flash
* Dark intersections
* Knockdowns
* Vehicle damage
* Cabinet failures
* Power failures
* Detector failures
* Communication failures
* Flashing operation
* Malfunctioning pedestrian equipment
* UPS failures
* Fiber optic failures
Emergency response shall include diagnosis, temporary repairs, and permanent repairs.

B. Preventative Maintenance
Preventative maintenance shall occur a minimum of two (2) times annually for every signalized
intersection.
Typical maintenance shall include:
Cabinets
* Clean cabinet interior
* Remove insects and debris
* Inspect ventilation
* Tighten terminals
* Inspect wiring
* Test cabinet grounding
* Verify cabinet seals
Controller
* Review event logs
* Verify timing plans
* Verify clock accuracy
* Check firmware
* Backup controller database
* Inspect power supply
Conflict Monitor
* Test operation
* Verify programming
* Document results
Detection
* Test all loops
* Test video detection
* Verify radar detection
* Check detector cards
Signal Heads
* Inspect visors
* Inspect mounting
* Clean lenses
* Verify LED operation
* Replace failed modules

Pedestrian Equipment
* Test pushbuttons
* Verify APS operation
* Verify countdown displays
* Inspect wiring
Poles and Mast Arms
* Inspect anchor bolts
* Inspect foundations
* Inspect handholes
* Inspect signs
* Inspect attachment hardware
Communication Equipment
* Fiber connections
* Ethernet switches
* Wireless radios
* Cellular modems
* Network devices
C. Annual Testing
The contractor shall perform:
* Conflict monitor testing
* Cabinet voltage testing
* Ground resistance testing
* Flash transfer testing
* Battery backup testing
* UPS testing
* Generator transfer (if applicable)
D. Signal Timing Support
Services may include:
* Timing adjustments
* Coordination updates
* Time-of-day programming

* Detector sensitivity adjustments
* Special event timing
E. Construction Support
The contractor may be requested to provide:
* Temporary signal operation
* Signal shut-downs
* Signal relocations
* Temporary traffic control support
4. RESPONSE REQUIREMENTS
Emergency Calls
Contractor shall respond:
Priority Response Time
Dark Intersection Within 1 hour
Flash Operation Within 2 hours
Knockdown Within 1 hour
Other Malfunctions Within 4 hours
The contractor shall provide 24-hour emergency response, 365 days per year.
5. MATERIALS
The contractor shall maintain an adequate inventory of commonly used replacement parts
including:
* LED signal modules
* Load switches
* Detector cards
* Conflict monitors
* Signal heads
* Push buttons
* Controller components
* Cabinet fans

* Power supplies
* Communication equipment
6. REPORTING
Following each service visit the contractor shall provide:
* Work order
* Date and time
* Personnel
* Equipment repaired
* Materials used
* Labor hours
* Test results
* Photographs (when applicable)
* Recommendations
Quarterly reports shall summarize:
* Calls received
* Response times
* Repairs completed
* Equipment trends
* Recommended improvements
7. CONTRACTOR QUALIFICATIONS
Minimum qualifications include:
* Five (5) years of traffic signal maintenance experience
* Experience with GDOT traffic signal systems
* Licensed electrical contractor (if applicable)
* IMSA Level II Traffic Signal Technician certification (minimum)
* OSHA safety training
* Valid business license
* Ability to provide 24-hour emergency service
Preferred qualifications include:
* IMSA Level III certification
* GDOT signal experience
* Fiber optic certification

* Traffic signal timing experience
8. INSURANCE
Minimum coverage:
Commercial General Liability: $1,000,000
Automobile Liability: $1,000,000
Workers Compensation:
Statutory Requirements
Professional Liability (if applicable):
$1,000,000
Umbrella Liability:
$2,000,000
9. PROPOSAL CONTENTS
Proposals shall include:
1. Cover Letter
2. Company Profile
3. Relevant Experience
4. References (minimum of five municipalities)
5. Staffing Plan
6. Emergency Response Plan
7. Equipment List
8. Certifications
9. Safety Program
10. Fee Schedule
11. Evaluation Criteria
12. Contract Term
13. City Rights
14. Submission Requirements

10. FEE SCHEDULE
The City is required to maintain the traffic signals located at Mirror Lake Blvd/Conners Road
(including railroad crossing advanced warning system), Mirror Lake Blvd/Shoreline Pkwy,
Liberty Road/Edge Road, and the traffic signals located at I-20/Liberty Road/Mirror Lake Blvd.
A. Provide hourly rates for:
* Project Manager
* Traffic Signal Technician
* Electrician
* Laborer
* Bucket Truck
* Service Truck
* After-Hours Service
* Weekend Service
* Holiday Service
Provide unit prices for commonly used materials.
B. Provide Total Annual Cost for Preventative Maintenance at 2x/year
11. EVALUATION CRITERIA
Criteria Points
Qualifications 25
Experience 25
Staffing 15
Response Capability 15
References 10
Cost Proposal 10
Total: 100 Points
12. CONTRACT TERM
Beginning October 1, 2026, through September 30, 2027, with four (4) optional one-year
renewals.

13. CITY RIGHTS
The City reserves the right to:
* Reject any or all proposals
* Waive informalities
* Request interviews
* Negotiate scope and fees
* Award in the City's best interest
14. SUBMISSION REQUIREMENTS
Proposals shall include:
* One (1) original
* Three (3) printed copies
* One electronic PDF copy
Submitted no later than:
Date: Thursday, August 20, 2026
Time: 12:00 pm
City of Villa Rica
Attn: Purchasing Department
571 West Bankhead Highway
Villa Rica, Georgia 30180

GEORGIA SECURITY AND IMMIGRATION CONTRACTOR AFFIDAVIT
Instructions:
Contractors must attest to compliance with the requirements of O.C.G.A. 13-10-91 and the
Georgia Department of Labor Rule 300-01-02 by executing the Contractor Affidavit in accordance
with the requirements of the Georgia Security & Immigration Compliance Act.
CONTRACTOR AFFIDAVIT AND AGREEMENT
(Failure to submit will render bid non-responsive You must use this form, you must be enrolled in this
program, you must include your user ID #)
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-
10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the
City of Villa Rica has registered with and is participating in a federal work authorization program
[Employment Eligibility Verification (EEV) / Basic Pilot Program, operated by the U.S. Citizens and
Immigration Services Bureau of the U. S. Department of Homeland Security, in conjunction with
the Social Security Administration (SSA)] in accordance with O.C.G.A. 13-10-91. Further, the
undersigned contractor states affirmatively that the individual, firm, or corporation contracting
with City of Villa Rica will continue to utilize and participate in the EEV federal work authorization
program throughout the term of this contract.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to this contract with City of Villa
Rica, contractor will secure from such subcontractor(s) similar verification of compliance with
O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a
substantially similar form provided by The City of Villa Rica. Contractor further agrees to maintain
records of such compliance and provide a copy of each such verification to the City of Villa Rica at
the time the subcontractor(s) is retained to perform such service.
EEV / Basic Pilot Program User Identification Number
__________________________
BY: Authorized Officer or Agent Date
(Contractor Name)
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent