Automated External Defibrillators; RFQ#26-210

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA
President Superintendent of Schools Chief Financial Officer
BID COVER SHEET
AUTOMATED EXTERNAL DEFIBRILLATORS RFQ #26-210
Date:
Vendor Name:
Address:
Phone:
Fax:
Email:
Bid Total $
Addendum(s) Acknowledged: (If Applicable)
Yes #
No
SEALED BIDS ARE DUE SEPTEMBER 2, 2026 @ 3:00 P.M.
Page 1 of 12

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA
President Superintendent of Schools Chief Financial Officer
TO: DEALERS IN AUTOMATED EXTERNAL DEFIBRILLATORS
FROM: RICHMOND COUNTY BOARD OF EDUCATION
DATE: July 31, 2026
SUBJECT: AUTOMATED EXTERNAL DEFIBRILLATOR RFQ #26-210
You are invited to submit sealed Quotes to contract with the County Board of Education of Richmond
County, Georgia, (herein after referred to as "Richmond County School System", "RCSS" or "Owner")
to provide automated external defibrillators.
Items will be F.O.B., Augusta, Georgia, marked for and delivered to RCBOE, STUDENT SERVICES Department,
A
864 Broad Street, ugusta, Georgia 30901. Anticipated award date is September 22, 2026. Order will be
placed the next day and RCSS expects delivery within 30 days the purchase order being received by the
successful bidder.
If you are unable to meet these criteria, please do not submit a quote for this contract. Also note
further requirements under thSeT fAoNllDowAiRnDg sTtEanRdMaSrd A tNeDrm CsO aNnDd IcToInOdNitSio ns:
(1) TIME AND PLACE: until
3:00 p.m. EST, on Wednesday, September 2, 2026
Quotes will be received by the Richmond County School System
, at 864 Broad Street, Augusta, Georgia
(2) 3L0A9T0E1 B. IDS AND QUOTES: Regardless
of cause, late bids and quotes will not be accepted
and will automatically be disqualified from bid consideration. It shall be solely the vendor's
r esponsibility to ensure delivery at the designated office by the designated time. Late bids
(3) aDnEdL qIVuEoRteYs AwNilDl n FoRt bEeIG oHpTen RedE QanUdIR mEaMyE bNeT rSeturned to the vendor.
: Bid prices will include all delivery and freight
charges.

RICHMOND COUNTY SCHOOL SYSTEM STUDENT SERVICES DEPARTMENT
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 3 OF 11 RFQ#26-210
(4) SEALED BID REQUIREMENT
: Each Bid must be submitted in a sealed envelope addressed
to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, "CAhUieTf OFMinAanTcEiaDl
OEXffTicEeRr, NRAicLh DmEoFnIdB RCoILuLnAtyT OScRhSo oRlF SQy#st2e6m-2, 18064" Broad Street, Augusta, Georgia 30901. Each
sealed envelope containing a Bid must be plainly marked on the outside
and the envelope must bear on the outside the
(6) n QaUmOeT aEn dF OcoRmMp: lAetlel address of the vendor.
Quotes must be made on the Bid form provided. All blank spaces for Bid
p rices must be filled in with ink or typewritten and the bid form must be fully completed
(7) wREhJeEnC sTuIbOmNi tOteFd Q. UOTES:
The Richmond County School System reserves the right to reject,
in whole or in part, any and all quotes received, to waive technicalities, or to negotiate any
term(s) or provisions(s) of such quotes as meet the requirements and specifications of the
RFQ, such rejection, waiver, or negotiation to be accomplished in any manner necessary to
serve the best interests of the Richmond Coun ty School System. The Richmond County School
S ystem also reserves the right to be the sole judge of the suitability of any and all quotes for
(8) uRsIeG HbyT t ThOe RRiEch-SmOoLnIdC ICTo: uTnhtey School System.
Richmond County School System reserves the right to reject any
a nd all Quotes. The right is reserved to reject any and all quotations, to omit any items called
(9) fNoOr Nor- WtoI aTcHcDepRtA thWeA BLid P dEeReImOeDd best for the Richmond County School System.
: Quotes may not be withdrawn for a period of thirty (30) days
(10) fSrToAmT Eth-Me AdNatDeA oTf EoDp eWnAinLgK. AWAY PROVISION
: In the event a contract is awarded for more than one
year: 20-2-506 (b) (1)
"Pursuant to O.C.G.A. 20-2-506, notwithstanding any other provision herein this contract shall
terminate absolutely and without further obligation on behalf of the School System at the close of each
calendar year in which it was executed and at the close of each successive calendar year for which it
may be renewed provided thirty (30) days prior written notice is given by the School System to the
vendor prior to the end of such calendar year.
In addition, this contract shall terminate immediately and absolutely at such time that appropriated
and otherwise obligated funds are no longer available to satisfy the obligation of the School System
under the contract.
This contract shall be deemed to obligate the School System for the sums payable during the calendar
year the agreement was executed or in the event of a renewal by the School System for those sums
payable at the end of any renewed calendar year.
The contract shall be deemed to have been a utomatically renewed for each applicable calendar year,
not to exceed the initial term of contract, unless positive action is taken by the School System to
terminate such contract herein as set forth."

RICHMOND COUNTY SCHOOL SYSTEM STUDENT SERVICES DEPARTMENT
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 4 OF 11 RFQ#26-210
(11) JURISDICTION AND VENUE: "
This contract shall be governed and constructed in accordance
w ith the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that
(12) oDfU aT cYo uTrOt oPf RcoOmTpEeCtTe:nt jurisdiction in Richmond County, Georgia.
The Contractor (or Vendor) shall not knowingly send any employee,
agent or subcontractor personnel who is a registered sex offender or who has been convicted
of sexual abuse to any school building or school property when students are attending school
or a school related activity.
The Contractor (or Vendor) shall make periodic criminal history record inquiries as
authorized by O.C.G.A. 35-3-34, as now written, or here-after amended; or allowed by all or
any other laws allowing such inquiry, to identify these persons who have been convicted of
sexual abuse or any other act which would require such person to be entered into a national
or state sexual offender registry.
For the purpose of this policy, the term periodic shall mean that the crAiTmTinAaCl HhMistEoNryT r#e1co rd
inquiries shall be made current upon the awarding of a successful bid on contract and
c hecked no less than annually during the duration of the contract. See for
(13) SEe-Vx EORffIeFnYd:er Acknowledgement Form.
a)
The Contractor agrees to comply with the requirements of A.R.S. 41-4401.
The Contractor warrants compliance with all Federal immigration laws and
regulations relating to employees and warrants its compliance with Section A.R.S.
23-214, Subsection A. (That subsection reads: "After December 31, 2007, every
b) employer, after hiring an employee, shall verify the employment eligibility of the
employee through the E-Verify program.
A breach of a warranty regarding compliance with immigration laws and regulations
c) shall be deemed a material breach of the Contract and the Contractor may be subject
to penalties up to and including termination of the Contract.
The Owner retains the legal right to inspect the papers of any employee who works
on the Contract to ensure that the Contractor or its subcontractor(s) is/are complying
ATTwAitChH thMeE fNorTe g#o2i ng warranty under paragraph (a).
(14) SSeMeO KE FREE ENVIRONfoMr EEN-VTe:rify Affidavit.
Vendor shall post notice and prohibit employees from using
or displaying tobacco products, inclu ding smokeless tobacco, while the employee is on duty
at the assigned location. There shall be no use of any tobacco products on any property of
the Richmond County School System.

RICHMOND COUNTY SCHOOL SYSTEM STUDENT SERVICES DEPARTMENT
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 5 OF 11 RFQ#26-210
(15) AWARD METHOD
: Contract will be awarded based on lowest responsible and responsive
bRiCdSdSe rh mase petlianngn sepde ctiofi cpautriocnhsa asen da omveinraimll guemn eorfa l8 v9a nlueew r eAcEeiDvSe.d .Q uantity to be purchased
is contingent to available budget. The initial purchase will take place shortly after bid
approval. Anticipated approval date is September 22, 2026. Please state how long
your pricing is valid if we need to make additional purchases in the future.
(16) TIME OF THE ESSENCE
: Failure of the successful vendor to perform contracted service or
deliver the merchandise within the required time shall constitute a material breach of
c ontract. If a breach occurs, the vendor may be responsible for any damages the school
(17) sTyAsXte mEX iEnMcuPrsT. :
The Richmond County School System is exempt for State sales taxes. Bid
p rices shall exclude Federal or State taxes that can be eliminated in sales to public school
(18) sSyEsRteVmICsE i nR tEhQeU stIaRtEeM ofE GNeTo:rgia.
The successful vendor agrees to accomplish all work covered by
(19) tINheQsUeI sRpIEeSci fRicEaGtiAoRnDs.ING THIS REQUEST FOR PROPOSAL: All
communications concerning this
request for proposal must be submitted in writing by electronic mail only to:
Richmond County School System - Business Office
Attn: Ms. Cecilia Perkins (706) 826-1298
Email perkice@boe.richmond.k12.ga.us
Only written questions submitted by email will be accepted. No response other than what is written
and distributed by the Business Office will be binding upon the Richmond County Board of Education.
Originating schools or departments may be called upon for clarification in their area of expertise at
the discretion of the Business Office.
August 25, 2026, 5:00 P.M
A ll requests for clarification or interpretations must be submitted to the Business Office on or before
the close of business .
(20) ADDENDUMS:
In the event an addendum becomes necessary, it will originate in the Business Office
and will be made available via the website www.rcboe.org/bids. Any addenda issued during the time
o f the request for proposal distribution should be acknowledged by the participating vendor and
attached to their response form.

RICHMOND COUNTY SCHOOL SYSTEM STUDENT SERVICES DEPARTMENT
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 6 OF 11 RFQ#26-210
(21) BRAND NAME STATEMENT: Any
reference to brand names, trade names, model numbers or other
descriptions peculiar to specific brand products is made to establish a required level of equality and
functional capabilities; it is not intended to exclude other products of that level. Comparable products
of other manufactures will be considered if proof of comparability is contained in the submitted bid.
It shall be the responsibility of the bidder(s) to furnish with their bids such specifications, catalog
pages, brochures, or website links to show the quality and functional capabilities of the product
offered. The Richmond County School System reserves the right to request samples of any bidders
prior to bid award. Failure to provide this data or the requested samples may be considered valid
justification for the rejection of the bid. Unless so specified, similar products of other reputable
manufacturers will be acceptable , provided it is determined to the satisfaction of the Director of
S tudent Services or their designated representative. This determination shall rest solely with the
Richmond County School System.
(22) INSPECTION OF PUBLIC RECORDS:
All information received from vendors shall be subject
to inspection once the bid is awarded under Georgia Public Records Act.

RICHMOND COUNTY SCHOOL SYSTEM SAFETY AND SECURITY
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 7 OF 12 RFQ#26-210
SPECIFICATIONS
(1) PURPOSE: This
Richmond Coun rteyq Sucehsot ofol rS yQsutoetme iws iilsls nuoedt afoccr etphte rpeumrpaonsuef aocf taucrqeudir einqgu itphem qeunatn. tity of 89
A utomated External Defibrillators. All vendors are required to propose NEW equipment.
(3)
A) Zoll AED 3 Semi Auto to include the following:
ITEMS 1R.E QCUPERS UTEnDi-:P adz
2. Lithium Battery
3. 8-year Warranty
4. Operator's Manual
5. Quick Start Guide & Reference Guide
6. Setup Video & Online Training
7. Lifetime Maintenance Notification from AED123
B) Online Inventory that includes (ability to perform online monthly inspection,
ability to provide annual online refresher training) on all AEDs
C) Warranty Registration for AED equipment
D) All AED Locations Registered with local emergency response agencies
(4) RCSS is interested in any trade-in; buy back or rebate offers available. Please indicate
with your sealed bid offers available with this purchase. Please include forms, due
dates, credit against purchase or future payment once items are returned. Details
about cost and responsibility for returning items.
Current Inventory for Trade-in
QTY BRAND/MODEL PURCHASE YEAR
5 Zoll AED Plus 2013
1 Zoll AED Plus 2014
44 Phillips Heart Start ONSITE AED 2015
2 Phillips Heart Start ONSITE AED 2017
37 Heart Shine Samaritan 350P AED 2018
(5) RCSS has planned to purchase a minimum of 89 new AEDS. Quantity to be purchased
is contingent to available budget. The initial purchase will take place shortly after bid
approval. Anticipated approval date is September 22, 2026. Please state how long
your pricing is valid if we need to make additional purchases in the future.
(6)
I f you are bidding a model other than the Zoll AED 3 Semi Auto, you must provide technical
(7) sPpReIcCiIfiNcaGt:i oAnlls with your sealed bid.
charges MUST be included for delivery (equipment and supplies).

RICHMOND COUNTY SCHOOL SYSTEM STUDENT SERVICES DEPARTMENT
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 8 OF 11 RFQ#26-210
(7) INDEMNIFICATION:
The Richmond County School System, its officers, agents, and
employees shall be held harmless from liability from any claims, damages and actions of any
nature arising from a resultant contract, provided that such liability is not attributable to
negligence on the part of the using agency or failure of the using agency to comply with the
offer as outlined in the Offeror's Bid.

RICHMOND COUNTY SCHOOL SYSTEM SAFETY AND SECURITY
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 9 OF 12 RFQ#26-210
RFQ#26-210
AUTOMATED EXTERNAL DEFIBRILLATORS
QUOTE FORM
COMPANY NAME:
ADDRESS:
TELEPHONE NUMBER:
FAX NUMBER: _
EMAIL:
SUBMITTED BY (please print):
SIGNATURE AND DATE:
TITLE:
QTY DESCRIPTION BRAND MODEL
89 Automated External Defibrillators ZOLL AED3 SEMIT
BIDDERS SUBMISSION UNIT PRICE
My prices are good for ______________ days from anticipated award date of September 22, 2026
Provide Lead time for delivery and installation once award is made and order is placed: ________days.
SEALED BIDS ARE DUE SEPTEMBER 2, 2026 @ 3:00 P.M.

RICHMOND COUNTY SCHOOL SYSTEM STUDENT SERVICES DEPARTMENT
JULY 31, 2026 AUTOMATED EXTERNAL DEFIBRILLATORS
PAGE 10 OF 11 RFQ#26-210
AUTOMATED EXTERNAL DEFIBRILLATORS
QUOTE FORM
COMPANY NAME:
ADDRESS:
TELEPHONE NUMBER:
FAX NUMBER: _
EMAIL:
SUBMITTED BY (please print):
SIGNATURE AND DATE:
TITLE:
Trade-in; Rebate or other available options:
Please attach all details with your sealed bid.
SEALED BIDS ARE DUE SEPTEMBER 2, 2026 @ 3:00 P.M.