Knit Polo and Easy Care Shirts – DOC-PE

RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
STATE OF LOUISIANA
10/29/2026
Office of State Procurement 10:00 AM CST
INVITATION TO BID
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Vendor No.:___________________
Baton Rouge, LA 70802
Solicitation: 3000026801
Opening Date: 10/29/2026
RFx Number: 3000026801
Version: 1
Buyer: ERICA THOMAS
Vendor Name and Address: (to be completed by Vendor)
Buyer Phone: 225-342-8021
E-Mail: erica.thomas5@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
MULTIPLE DELIVERY ADDRESSES
, LA
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FE1B1CE2E16B4FBD8C6
QUESTIONS TO BE COMPLETED BY VENDOR Required
1.______ Have you reviewed all attachments to the bid invitation and answered all questions? YES
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid YES
response?
3.______ Have you attached / included all required files to the bid response? YES
4.______ Have you attached the signature page to the bid response? YES
5.______ Delivery will be made this number of days After Receipt of Order (ARO) NO
6.______ %discount for payment made within 30 days. Discounts for payment made in less than NO
30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted
but will not be an award consideration.
EOT
Name of Solicitation: Knit Polo and Easy Care Shirts - DOC-PE
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
VENDOR TELEPHONE NUMBER: TITLE DATE
EMAIL ADDRESS:
Signature of Authorized Bidder Name of Bidder
(Typed or printed)

Invitation to bid: 3000026801 Bidder: Page 2 of 19
Open Date: 10/29/2026
T-Number:
Any vendor who would like to view the opening of this bid can access the following link, at the date
and time of this bid opening:
https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of the bid opening.
=============================================================================
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation.
Vendors must be registered in the LaGov vendor system in order to submit an online bid and for their
bids to be tabulated. To register as a vendor, access the following link to the LaGov vendor system.
Do not register again if you are already registered. Please include a W-9 with your bid if you are newly
registered. You will need a LaGov vendor ID and password to submit an online bid:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidder's submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1 - 10
Attachment B - Online Bidding Instructions - Pages 1 - 10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A - Special Terms and Conditions
=============================================================================
This solicitation is to establish a Blanket Order Contract to provide Knit Polo and Easy Care Shirts as
specified for the Louisiana Department of Corrections - Prison Enterprises for an initial period
beginning with the date of award and ending December 31, 2026. At the option of the State of
Louisiana and acceptance by the Contractor, this contract may be renewed for two additional
12-month periods at the same prices, terms and conditions. Total contract time not to exceed 36
months.
=============================================================================
Blanket Order Contract:
Items shall be delivered on an as needed basis in the specific quantities ordered by the Using Agency.
No shipments shall be made until the Using Agency issues an order or otherwise authorizes shipment.
Quantities are estimated, and may be increased or decreased as needed throughout the contract
period. Individual order quantities, when called for, are based on the using agency's demand at the
time of order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is
not a guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must
be able to obtain and supply the item(s) at their bid price for the entire contract period and within the
delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be
paid.
=============================================================================

Invitation to bid: 3000026801 Bidder: Page 3 of 19
Open Date: 10/29/2026
T-Number:
Proprietary:
In accordance with La. R.S. 39:1655, this solicitation has been approved as proprietary and only the
brand(s) and model(s) specified will be considered for award.
=============================================================================
Method of Award:
It is the intent of the State to award the contract on a grouped basis, to the overall lowest responsive,
responsible bidder(s) meeting the specifications, for each group. Otherwise, items will be awarded
separately. The State further reserves the right to reject individual items from the award.

Invitation to bid: 3000026801 Bidder: Page 4 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
1 Product Category:53101600 300 EA __________ ________________
Adult Ladies Pique Knit Polo
This bid has been approved as a proprietary purchase,
and only the brands and models specified will be
considered.
Group 1: Lines 1-4
Brand: Port Authority
Item #: L420
Sizes: X-Small through X-Large
Colors: Black, Dark Green, Light Blue, Navy, Red, Royal,
Steel Gray, White
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
* 7 ounce minimum
* 100% ring spun combed cotton heavyweight pique
(pre-shrunk)
* Garment washed for softness
* Flat knit collar and cuffs
* Horn tone buttons
* Side vents
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: _______________
Delivery Locations:
(1) Prison Enterprises Headquarters
604 Mayflower St, Bldg. 10
Baton Rouge, LA 70802
ATTN: Julia Lowe
Phone: 225-342-5776
(2) LA State Penitentiary
Silk Screen Shop
LA Hwy 66

Invitation to bid: 3000026801 Bidder: Page 5 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Angola, LA 70712
ATTN: Larry Rayford
Phone: 225-655-2059
(3) Dixon Correctional Institute
Embroidery Plant
5568 Hwy 68
Jackson, LA 70748
ATTN: Mary Reese
Phone: 225-634-6004
2 Product Category:53101600 100 EA __________ ________________
Adult Ladies Pique Knit Polo
Group 1: Lines 1-4
Same specifications as Line 1, except for size
Size: 2XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: _______________
3 Product Category:53101600 100 EA __________ ________________
Adult Ladies Pique Knit Polo
Group 1: Lines 1-4
Same specifications as Line 1, except for size
Size: 3XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________

Invitation to bid: 3000026801 Bidder: Page 6 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: _______________
4 Product Category:53101600 100 EA __________ ________________
Adult Ladies Pique Knit Polo
Group 1: Lines 1-4
Same specifications as Line 1, except for size
Size: 4XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: _______________
5 Product Category:53101600 300 EA __________ ________________
Unisex Pique Knit Polo
Group 2: Lines 5-8
Brand: Port Authority
Item #: K500
Sizes: X-Small through X-Large
Colors: Banana, Black, Bright Lavender, Burgundy, Clover
Green, Coffee Bean, Cool Grey, Court Green, Dark
Green, Deep Berry, Eggplant, Gold, Hibiscus, Kelly Green,
Light Blue, Light Pink, Stone, Lime, Maroon, Maui Blue,
Mediterranean Blue, Mint Green, Navy, Orange, Purple,
Red, Charcoal Heather Gray, Royal, Steel Gray, Strong
Blue, Sunflower Yellow, Teal Green, Texas Orange,
Tropical Pink, Turquoise, Ultramarine Blue, White
* 5 ounce minimum
* 65% (+/- 5%) polyester
* 35% (+/- 5%) cotton pique

Invitation to bid: 3000026801 Bidder: Page 7 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
* Flat knit collar and cuffs
* Metal buttons with dyed to match plastic rims
* Double needle armhole seams and hem
* Side vents
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
6 Product Category:53101600 100 EA __________ ________________
Unisex Pique Knit Polo
Group 2: Lines 5-8
Same specifications as Line 5, except for size
Size: 2XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
7 Product Category:53101600 100 EA __________ ________________
Unisex Pique Knit Polo
Group 2: Lines 5-8
Same specifications as Line 5, except for size
Size: 3XL

Invitation to bid: 3000026801 Bidder: Page 8 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
8 Product Category:53101600 100 EA __________ ________________
Unisex Pique Knit Polo
Group 2: Lines 5-8
Same specifications as Line 5, except for size
Size: 4XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
9 Product Category:53101600 300 EA __________ ________________
Ladies Short Sleeve Easy Care Shirt
Group 3: Lines 9-12
Brand: Port Authority
Item #: L508
Sizes: X-Small through X-Large
Colors: Athletic Gold, Black, Bright Lavender, Burgundy,
Classic Navy, Clover Green, Court Green, Dark Green,
Deep Berry, Hibiscus, Light Blue, Light Pink, Light Stone,
Maui Blue, Mediterranean Blue, Navy, Purple, Red, Royal,

Invitation to bid: 3000026801 Bidder: Page 9 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Steel Grey, Stone, Strong Blue, Teal Green, Texas
Orange, Tropical Pink, Ultramarine Blue, White, Yellow
The following colors have a Light Stone contrast
neckband: White, Athletic Gold, Texas Orange, Red,
Burgundy, Coffee Bean, Light Blue, Navy, Classic Navy,
Steel Grey, Purple, Black
The following colors have a Classic Navy contrast
neckband: Light Stone and Royal
The following color has a Navy contrast neckband: Dark
Green
* Wrinkle resistant
* 4.5 oz. minimum
* 55% (+/- 5%) Cotton
* 45% (+/- 5%) Polyester
* Open collar
* Buttons dyed to match shirt
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
10 Product Category:53101600 100 EA __________ ________________
Ladies Short Sleeve Easy Care Shirt
Group 3: Lines 9-12
Same specifications as Line 9, except for size
Size: 2XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________

Invitation to bid: 3000026801 Bidder: Page 10 of 19
Open Date: 10/29/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
11 Product Category:53101600 100 EA __________ ________________
Ladies Short Sleeve Easy Care Shirt
Group 3: Lines 9-12
Same specifications as Line 9, except for size
Size: 3XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Sizes Bidding: __________________________
Specify Delivery Days ARO Bidding: ______________
12 Product Category:53101600 100 EA __________ ________________
Ladies Short Sleeve Easy Care Shirt
Group 3: Lines 9-12
Same specifications as Line 9, except for size
Size: 4XL
Delivery Terms: 7-10 Days ARO. Delivery shall be made
on an as-needed basis, as requested by the Agency. Do
not ship until authorized by the Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________