Purchasing and Installing Four HVAC unit in Kalaupapa, Molokai

STATEMENT OF WORK STATEMENT (SOW)
FOR
PURCHASING AND INSTALLING FOUR HVAC UNITS
FOR THE
STATE OF HAWAII, DEPARTMENT OF HEALTH
HANSEN'S DISEASE BRANCH, KALAUPAPA SETTLEMENT
KALAUPAPA, MOLOKAI, HAWAII
Prepared by
State of Hawaii, Department of Health (DOH)
Hansen's Disease Branch - Kalaupapa Settlement

1.0 DESCRIPTION OF SERVICES
The State of Hawaii, Department of Health, Hansen's Disease Branch, Kalaupapa Settlement
(DOH) has a service requirement for a contractor to remove four (4) existing split-type HVAC
units and install four (4) new, energy-efficient split-type HVAC units in Kalaupapa, Molokai,
Hawaii that meet all applicable manufacturer, federal, state, and local codes, regulations, and
standards.
HVAC units needing to be removed and replaced:
Administration Office:
MAKE MODEL DESCRIPTION SERIAL NO.
Mitsubishi MSY-D30NA-8 Indoor Unit 1000969
Mitsubishi MUY-D30NA-1 Outdoor Unit 1000199 T
Administrator Office and Conference Room:
MAKE MODEL DESCRIPTION SERIAL NO.
Mitsubishi MSZ-GL09NA Indoor Unit 22E58509
Mitsubishi MSZ-GL09NA Indoor Unit 22E58359
Mitsubishi MXZ-2C20NA2 Outdoor Unit 19P06682
Kalaupapa Store:
MAKE MODEL DESCRIPTION SERIAL NO.
Mitsubishi PKA-A30FAL Indoor Unit 52A00074B
Mitsubishi PUY-A30NHA7-BS Outdoor Unit Unknown
1.1 BACKGROUND
The existing split-type HVAC units at the Administration Building and the Kalaupapa Store have
exceeded their service life, can no longer provide reliable service, and require replacement to
maintain indoor environmental quality, energy efficiency, and compliance with applicable health
and safety standards.
The single zone Mitsubishi Mr. Slim mini split ductless wall-mounted indoor air handler and
compatible Mitsubishi outdoor compressor unit located at the Administration Office is a 208/230
VAC, 60 Hz and 1-phase HVAC system with cooling capacity of 30,700 BTU operating on R-
410A refrigerant.
The dual HVAC system in the Administrator's Office and the Conference Room includes two
Mitsubishi 9,000 BTU single zone mini split wall-mounted heat pump units and one compatible
Mitsubishi 20,000 BTU two-zone heat pump outdoor unit operating on R-410A refrigerant. The
HVAC system is a 208/230 VAC, 60 Hz and 1-phase.

The single zone Mitsubishi Mr. Slim mini split ductless wall-mounted indoor air handler and
compatible Mitsubishi outdoor compressor unit located at the Kalaupapa Store is a 208/230
VAC, 60 Hz and 1-phase HVAC system with cooling capacity of 30,000 BTU operating on R-
410A refrigerant.
2.0 SCOPE OF WORK
Contractor shall provide all labor, supervision, tools, equipment, transportation, and materials
necessary to complete the purchasing, removal, and installation of four (4) HVAC units to DOH
in Kalaupapa, Molokai, HI at the address listed below:
DOH Kalaupapa Settlement
Attn: John Herbstritt and Paone Lee-Namakaeha
270 Beretania Street
Kalaupapa, HI 96742
2.1. TASK 1: PROVIDE RECOMMENDATIONS FOR REPLACEMENT HVAC UNITS
Contractor shall provide a written recommendation of four (4) replacement mini split-type wall-
mounted air handling units and three (3) compatible outdoor units. All HVAC systems should be
single-phase, 208/230 VAC, 60 Hz, energy efficient and meet compliance with applicable health
and safety standards. The written proposal should include all required parts, components,
accessories, refrigerant, installation, taxes, fees, and shipping to Kalaupapa, Molokai, HI.
2.1.1 TASK 1: ADDITIONAL DETAIL 1
Contractors must provide as-built documentation or submittal data sheets of the recommending
HVAC units when submitting their proposal for DOH review.
Mokulele Airlines (mokuleleairlines.com) currently provides daily commercial services into
Kalaupapa from Honolulu, Oahu, HI. For estimation purposes, the average round trip flight cost
per person between Honolulu and Kalaupapa is around $250.00.
Kamaka Airlines (kamakaair.com) provides once a day air freight services into and out of
Kalaupapa, Mondays through Fridays. Contractors can get instant quotes for freight charges for
shipping these HVAC units from Honolulu and Kalaupapa from Kamaka Air's website.
All Contractors or Sub-Contractors on-site must read and agree to Appendix B: Attachment B
Visitor Rules and Regulations for Kalaupapa Settlement and the Kalaupapa Risk
Acknowledgement and Liability Waiver. The rules and regulations are strictly enforced and any
violations of the rules governing Kalaupapa Settlement by visitors, including contractors, may
result in the removal of the violator from Kalaupapa Settlement by National Park Service Rangers.
2.2 TASK 2: REMOVE OLD HVAC UNITS AND INSTALL RECOMMENDED UNITS
Contractor shall provide all labor, tools, materials, and equipment for safely removing four (4)
existing HVAC units and installing the four new recommended HVAC systems. Contractor shall

install all associated components, including refrigerant lines, electrical connections, controls, and
condensate drains. Contractor shall ensure compatibility with existing power supply. Contractor
shall include these costs in the written proposal in TASK 1.
DOH will properly dispose of the four (4) old HVAC systems at no cost to the Contractor.
2.3 TASK 3: TESTING AND COMMISSIONING
Contractor shall perform start-up, testing, and balancing to verify functionality. Contractor shall
confirm refrigerant charge levels, thermostat operation, airflow, and energy efficiency
compliance. Contractor shall provide operator orientation for staff at each location.
2.4. TASK 4: WARRANTY AND DOCUMENTAION
Contractor shall provide a minimum one-year parts and labor warranty, plus manufacturer's
extended warranty on compressors. Contractor shall deliver operation and maintenance manuals,
and warranty certificates.
3.0 DELIVERABLES
Four (4) fully operational HVAC units installed and commissioned.
Documentation including operators and maintenance manuals, and warranty paperwork.
Contractor shall provide a written service report of completed HVAC work and test results. The
service report at a minimum should include date and time service is provided, location of HVAC
system, equipment information being serviced, tasks performed, observations and deficiencies, if
any, and the technician's signature.
4.0 PERFORMANCE STANDARDS
All work must comply with OSHA safety requirements. All refrigeration work must meet EPA
Section 608 standards. Installation must comply with applicable NEC standards. New HVAC units
must meet or exceed ENERGY STAR efficiency ratings.
Contractor shall provide to the DOH Point of Contact (POC) via email the legal first and last names
of technician's who will be on-site for removal and installation in Kalaupapa. These names will
be used solely for the DOH permitting process for all visitors who are requesting entry into
Kalaupapa and for approval on the Mokulele Airlines approved contractor list.
4.0 PERIOD OF PERFORMANCE
Work shall be completed within the contracted period indicated in the award. Work must be
coordinated with the DOH POC to minimize disruptions to DOH facility operations.

5.0 DOH FURNISHED PROPERTY AND SERVICES
DOH shall:
Provide a DOH POC: Paone Lee-Namakaeha, Temp General Construction and Maintenance
Supervisor, paoneakai.lee-namakaeha@doh.hawaii.gov.
Complete permitting paperwork for all on-site contractors performing work under this contract.
Provide transportation in Kalaupapa while performing work under this contract at no charge to
the Contractor.
Provide lodging to all contractors performing work under this contract at no charge to the
Contractor. Lodging will consist of shared living arrangements among your work group, to
include shared living quarters, kitchen, dining area, and laundry facilities.
Dispose of removed HVAC units.
6.0 CONTRACTOR FURNISHED PROPERTY AND SERVICES
Contractor shall:
Contractor shall provide all materials, equipment, tools, labor, transportation to and from
Kalaupapa, all meals and incidental items required to complete the required services.
Provide all meals for Contractor technicians while performing work under this service contract for
the entire duration of their stay in Kalaupapa.
Provide trained, certified technicians for the removal and installation of HVAC units.
Contractor shall provide to the POC via email the legal first and last names of technician's who
will be on-site for removal and installation in Kalaupapa.
7.0 PURCHASE ORDER PAYMENT TERMS
All payments for services rendered or materials delivered under this contract will be made through
a Purchase Order (PO) system. Contractors are advised that PO processing may take approximately
six (6) to eight (8) weeks from the date of invoice submission and acceptance by the DOH.
7.1 INVOICE SUBMISSION
Contractor shall submit the final invoices promptly upon completion of all work to the DOH POC
and must remain compliant in Hawaii Compliance Express throughout the contract and processing
of final payment (https://vendors.ehawaii.gov/hce/).
Invoices must reference the PO number, itemized costs, and dates of service/delivery.

Invoices that are incomplete, inaccurate, or missing documentation will be returned for correction,
and processing timelines will reset upon resubmission.
7.2 NO ADVANCE PAYMENTS
Advance or partial payments will not be authorized unless otherwise stated in writing by the DOH.
APPENDIX A - Pictures of current HVAC systems requiring replacement.
APPENDIX B - Attachment B: Visitor Permit Rules and Regulations Governing all Visitors to
Kalaupapa Settlement and the Kalaupapa Risk Acknowledgement and Liability Waiver.