Area Wide Trail and Park Facility Improvements Addendum No. 1

Mayor Suzanne LaFrance
Municipality of Anchorage
-- Purchasing Department --
September 25, 2026
REQUEST FOR PROPOSAL
RFP 2026P050
Eagle River/Chugiak Parks & Recreation
Area Wide Trail and Park Facility Improvements
The Municipality of Anchorage is an equal opportunity employer.
Enclosed is pertinent information for use in preparing your proposal.
Pre-Proposal Conference: N/A
Site Visit: N/A
Questions Due: 12PM Local Time, October 9, 2026
Proposals Due: 21 days 12PM Local Time, October 19, 2026
Electronic Submission through BidExpress at Bid Express :: Municipality of Anchorage or
submission through Sealed Envelope with ONE SIGNED ORIGINAL, single sided, unbound, of your
proposal and, a flash-drive containing a PDF copy of the complete proposal, including
attachments must also be provided.
If applicable, the phone number to call into the Pre-Bid Conferences is 907-343-6089.
Conference lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend
meetings in person, you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR
AUXILIARY AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE
PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;
OR wwpur@muni.org
For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All
correspondence should include the RFP number and title.
The Municipality of Anchorage reserves the right to reject any and all proposals and to waive
any informalities in procedures.
Sincerely,
Melanie A. Clark
Senior Construction Buyer
632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

2026P050
Area Wide Park, Trail and Park Facility Improvements
Eagle River / Chugiak Parks and Recreation
Section 1 - General Information
Section 2 - Rules Governing Competition
Section 3 - Scope of Work
Section 4 - Proposal and Submission Requirements
Section 5 - Evaluation Criteria and Process
Section 6 - Selection Process
Section 7 - Sample Contract
Section 8 - Attachments
BID BOND REQUIRED
THIS SOLICITATION REQUIRES A BID BOND. THE BID BOND CANNOT BE
SUBMITTED THROUGH BIDEXPRESS.
IMPORTANT: The Proposal may be submitted through Bid Express in accordance with
Section 2.5; however, the Bid Bond must be submitted separately in accordance with the
Bid Bond Requirements stated in Section 4.4.7. Proposers are responsible for reviewing
and complying with those requirements.
Failure to comply with the Bid Bond requirements will result in the Proposal being
rejected as non-responsive.
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The Municipality of Anchorage Purchasing Department is pleased to announce that we
have begun using the Bid Express(R) service at www.bidexpress.com.
Electronic bid submission:
* allows for digitally-signed bids
* eliminates costs for delivery of bid packages
* provides error checking and alerts to omissions before submission
* easily accommodates last-minute changes and price cuts
* automates email notifications to alert vendors of solicitation postings and
solicitation changes
If you are not a current user, please register for a free vendor account to reference the
Municipality of Anchorage's upcoming advertisements.
For more information about the service, please refer to the Bid Express service's
Knowledge Center here to get started.
For technical assistance, please call the service's Customer Success team at 888-352-
2439, available Monday - Friday from 7:00 am - 8:00 pm (EST). You can also email them at
bidexpress.support@infotechinc.com.
Additional information and notices of solicitation opportunities will be posted on the
Purchasing webpage at Muni.org.
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1.0 GENERAL INFORMATION
1.1 Purpose
Eagle River / Chugiak Parks and Recreation (ERCPR) is soliciting proposals from
qualified construction to include park building and playground repairs/improvements,
excavation and drainage, trail improvements and parking lot maintenance.
Due to the uncertainty of the work, ERCPR cannot guarantee, nor anticipate, any
amount of Work. Up to two (2) $1,500,000 contracts will be awarded with three one-year
renewal options at the original base contract rates with a total Not-to-Exceed amount of
$4,000,000 per contract if all renewal options are exercised. No individual task order
shall exceed $200,000 without prior approval from the Purchasing Officer.
1.2 Background
ERCPR is responsible for the beautification and maintenance of 23 parks across the
service area which includes Eagle River, Chugiak and Peters Creek. ERCPR also
implements year-round recreation programs, cares for natural resource areas, and is
responsible for horticulture and park maintenance. The ERCPR manages more than 60
miles of soft surface trails, numerous buildings, rental facilities, permanent park
structures and amenities.
ERCPR requires assistance on an as-needed basis in the project management, design,
construction and maintenance of these expansive parks, amenities and facilities. This
RFP is aimed at addressing those requirements.
1.3 Questions
Any questions regarding this Request for Proposal are to be submitted in writing via:
wwpur@muni.org. For ease of identification please identify the RFP number in the
subject line of any correspondence.
For ease of identification please identify the RFP number in the subject line of any
correspondence.
Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday
through Friday, excluding Municipal holidays. All questions must be received prior to the
deadline indicated on the RFP cover letter.
1.4 Preparation Costs
The Municipality will not be responsible for proposal preparation costs, nor attorney fees
associated with any (administrative, judicial, or otherwise) challenge to the
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determination of the highest ranked Proposer and/or award of contract and/or rejection
of proposal. By submitting a proposal, each Proposer agrees to be bound in this respect
and waives all claims to such costs and fees.
2.0 RULES GOVERNING COMPETITION
2.1 Examination of Proposals
Proposers should carefully examine the entire RFP and any addenda thereto,
and all related materials and data referenced in the RFP. Proposers should
become fully aware of the nature of the work and the conditions likely to be
encountered in performing the work.
2.2 Proposal Acceptance Period
Award of this proposal is anticipated to be announced within 45 calendar days,
although all offers must be complete and irrevocable for 180 calendar days
following the submission date.
2.3 Proposal Format
Proposals are to be prepared in such a way as to provide a straightforward,
concise delineation of the Proposer's capabilities to satisfy the requirements of
this RFP. Emphasis should be concentrated on
1) conformance to the RFP instructions;
2) responsiveness to the RFP requirements;
3) completeness and clarity of content.
2.4 Signature Requirements
All proposals must be signed (electronically through BidExpress or manually/
DocuSign) by an officer or other agent of a corporate vendor if authorized to sign
contracts on its behalf; a member of a partnership; the owner of a privately-
owned vendor; or other agent if properly authorized by a power of attorney or
equivalent document. Signature on the "Letter of Transmittal" (See Para 4.3.4)
will meet this requirement.
Failure to sign the Proposal is grounds for rejection. The name and title of the
individual(s) signing the proposal must be clearly shown immediately below the
signature.
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2.5 Proposal Submission Requirements
2.5.1 Electronic Submission through BidExpress
2.5.1.1 Bid Express :: Municipality of Anchorage
(OR)
2.5.2 Submission through Sealed envelope
2.5.2.1 ONE ORIGINAL, single sided unbound of the proposal
must be received by the Municipality prior to the date and time
specified in the cover letter.
2.5.2.2 IN ADDITION to the copies required by paragraph
2.6.2.1 above, provide a flash drive containing a PDF copy of
the complete proposal, including attachments.
2.5.2.3 All copies of the proposals shall be submitted in a
single sealed cover which shall be plainly marked as a
Request for Proposal Response with the Number and Title
prominently displayed on the outside of the package.
2.5.2.4 Proposals must be delivered or mailed to:
Physical Address
Municipality of Anchorage
Purchasing Department
632 W. Sixth Avenue, Suite 520
Anchorage, AK 99501
2.5.3 Faxed or emailed proposals will NOT be accepted.
2.6 News Releases
News releases by or on the behalf of any Proposer pertaining to the award
resulting from the RFP shall not be made without prior written approval of the
Municipal Purchasing Director.
2.7 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the
Municipality of Anchorage. One copy of the submitted material shall be retained
for the official files of the Purchasing Department and will become public record
after award of the Contract.
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2.8 Oral Change/Interpretation
No oral change or interpretation of any provision contained in this RFP is valid
whether issued at a pre-proposal conference or otherwise. Written addenda will
be issued when changes, clarifications, or amendments to proposal documents
are deemed necessary by the Municipality.
2.9 Modification/Withdrawal of Proposals
A Proposer may withdraw a proposal at any time prior to the final submission
date by sending written notification of its withdrawal, signed by an agent
authorized to represent the agency. The Proposer may thereafter submit a new
proposal prior to the final submission date; or submit written modification or
addition to a proposal prior to the final submission date. Modifications offered in
any other manner, oral or written will not be considered. A final proposal cannot
be changed or withdrawn after the submission date, except for modifications
requested by the Municipality after the date of receipt and following oral
presentations.
Modifications to electronically-submitted proposals may be made any time prior
to the proposal deadline using BidExpress.
2.10 Late Submissions
PROPOSALS NOT RECEIVED BY THE DATE AND TIME AND AT THE
LOCATION SPECIFIED IN THE RFP COVER LETTER WILL NOT BE
CONSIDERED AND WILL BE RETURNED UNOPENED.
2.11 Rejection of Proposals
The Municipality of Anchorage reserves the right to reject any or all proposals if
determined to be in the best interest of the Municipality.
2.12 Equal Employment Opportunity Contract Compliance
2.12.1 Every municipal contract shall include language substantially the
same as the following: "The contractor will not discriminate against any
employee or applicant for employment because of race, color, religion,
national origin, ancestry, age, sex, sexual orientation, gender identity,
marital status, or physical or mental disability. The contractor will comply
with all laws concerning the prohibition of discrimination including, but not
limited to, Title 5 and Title 7 of the Anchorage Municipal Code."
2.12.2 Every municipal contract shall state, in all solicitations or
advertisements for employees to work under the contract, that all qualified
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applicants will receive consideration for employment without regard to
race, color, religion, national origin, ancestry, age, sex, sexual orientation,
gender identity, marital status, or physical or mental disability.
2.13 Confidential/Proprietary Information
The content of proposals will be kept confidential until the selection of the
Contractor is announced. At that time, the selected proposal is open for review to
the competing proposers only (except for information properly identified as being
proprietary). After the award of the contract, all submitted proposals shall
become public information except for properly identified proprietary information. If
a proposer wishes individual pages, which contain actual business, proprietary
information to be held confidential, each page must be marked and an
explanation furnished of its proprietary nature. In addition to marking individual
pages, the Proposal's Cover must also be annotated with the words "THIS
PROPOSAL CONTAINS PROPRIETARY INFORMATION". "Confidential and
Proprietary" information is not meant to include any information which, at the time
of disclosure, is generally known by the public and/or competitors. MOA's ability
to treat information submitted as confidential is limited by Anchorage Municipal
Code. Proposers concerned with the confidentiality of information submitted
should familiarize themselves with the following Anchorage Municipal Code
provisions:
AMC 3.90 Access to Public Records
AMC 3.90.010 Policy
AMC 3.90.020 Definitions
AMC 3.90.030 Information Available to the Public
AMC 3.90.040 Exemptions for Particular Records
Section 2.14 Construction Requirements
2.14.1 SOA Minimum Rates of Pay
Applicable only to a public construction contract that exceeds $25,000.
Laborers' & Mechanic' Minimum Rates of Pay
Title 36. Public Contracts AS 36.05 & AS 36.10 Wage & Hour
Administration Pamphlet No. 600
(Pamphlet 600) is hereby incorporated in its entirety. Pamphlet 600 is
available for free download at
http://labor.state.ak.us/lss/pamp600.htm
The Municipality of Anchorage will include a paper copy of the wage rates
in the signed contract.
2.14.2 Bonding Requirements
Bonding Requirements are per MASS B.
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2.14.3 MASS B
3.0 SCOPE OF WORK
Work under this contract pertains to the design, construction, and maintenance of
park facilities, trails and other park amenities and may include playgrounds, soft
surface trails, parking lots, bike optimized trails and bike/skate park skill areas.
The successful proposer shall furnish all labor, materials, supervision, tools,
transportation, equipment, and other facilities necessary to successfully complete
the scope of work specified in a term task request. All proposed work will be
located within the ERCPR service area.
This Contract will provide ERCPR the ability to respond to critical maintenance
needs for its various parks, trails and amenities, as well as construction for soft
surface trail improvement projects, playgrounds and other park amenities. The
contractor will be called upon on an "as-required" basis to design, maintain,
construct, or reconstruct amenities, trails and infrastructure related to the use of
these parks and trails. The work required will be agreed upon on a project-by-
project basis.
The successful proposer shall complete all construction in accordance with
Municipality of Anchorage Standard Specifications, current revision, hereafter
referred to as MASS/MASS B, as herein revised and supplemented (Attachment
C). The Contractor shall obtain all necessary permits prior to beginning
construction, and permits shall be maintained at the job sites. The Contractor will
be responsible for the comprehensive oversight of soft surface trail management,
construction, maintenance, and inspection.
The contractor shall complete the following, as required, for a task scope of work:
* Attend a pre-construction meeting with ERCPR staff.
* Prepare and submit a map showing existing trails and new trail
alignments proposed by the contractor for design and build tasks for use
in public and internal communications.
* Provide project updates, maps, and photos for use in community
engagement (digital and/or printed).
* Participate in public meetings as requested by ERCPR, such as
attending a single community council meeting.
* Ensure that construction activities adhere to the approved designs,
specifications, and standards.
* Monitor construction progress to ensure compliance with the project
schedule, budget, and quality expectations.
* Immediately notify ERCPR of any compliance issues, delays, budget
overruns, or other concerns that may affect project success.
* Maintain ongoing coordination and communication with the ERCPR
Project Lead throughout a project lifecycle.
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* Manage and secure site materials and ensure overall site security for the
duration of construction.
* Install temporary signage during construction to inform the public of work
schedules and impacted areas.
* Ensure all ground disturbance areas are free of any trip hazards, large
rocks or exposed roots; disturbed areas should be raked and reseeded.
* As requested, procure and install wayfinding and safety signage posts
and panels that match existing ERCPR signage standards at the project
site.
* Remove and dispose of all trash and construction debris generated
during site activities.
* Conduct field verification with ERCPR to mark final trail alignments, and
confirm design intent, sightlines, and safety considerations (e.g./ blind
corners, wildlife corridors).
* Assist ERCPR with any reporting or documentation required by a project
funding grant agency, as necessary.
* All vegetation removal or disturbance should occur outside of the
established bird nesting and migratory windows at project sites in natural
areas to ensure no destruction of active nests, eggs, or nestlings, or be
surveyed by a wildlife biologist, or qualified environmental professional, to
confirm no nests, eggs, or nestlings are present.
* If active bird nests are encountered during construction activities,
contractor must leave the nest intact and alert the ERCPR Project Lead to
determine how to proceed.
4.0 PROPOSAL AND SUBMISSION REQUIREMENTS
To achieve a uniform review process and obtain the maximum degree of
comparability, it is required that the proposals be organized in the manner
specified below. Proposals shall not exceed twenty (20) pages in length
(excluding letter of transmittal, resumes, title page(s), index/table of contents,
required attachments, or dividers). One page shall be interpreted as one side,
single-spaced, letter size (8-1/2" X 11") sheet of paper, or its electronic
equivalent. Excess pages will be removed prior to evaluation, which could result
in incomplete responses and lower scores.
Proposals should not include any use of the municipal seal. The use of the
municipal seal (Logo) is limited by code AMC 8.30.085.a.b. which states.
AMC 8.30.085 - Use of Seal without permission prohibited.
A. Pursuant to section 1.40.030 unauthorized use of the municipal seal is
prohibited.
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