Provide E-TIP Software

Mayor Suzanne LaFrance
Municipality of Anchorage
-- Purchasing Department --
July 30, 2026
REQUEST FOR PROPOSAL
RFP 2026P040
Anchorage Metropolitan Area Transportation Planning
Provide E-TIP Software
The Municipality of Anchorage is an equal opportunity employer.
Enclosed is pertinent information for use in preparing your proposal.
Pre-Proposal Conference: N/A
Site Visit: N/A
Questions Due: 12PM Local Time, August 13, 2026
Proposals Due: 12PM Local Time, September 17, 2026
Electronic Submission through BidExpress at or
submission through Sealed Envelope with ONE SIGNED ORIGINAL, single sided, unbound, of your
proposal and, a flash-drive containing a PD BFi dc oEpxyp roefs st h::e M cuonmicpipleatlei typ roofp Aosnaclh, oirnacglued ing
attachments must also be provided.
If applicable, the phone number to call into the Pre-Bid Conferences is 907-343-6089.
Conference lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend
meetings in person, you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR
AUXILIARY AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE
PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;
OR wwpur@muni.org
For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All
correspondence should include the RFP number and title.
The Municipality of Anchorage reserves the right to reject any and all proposals and to waive
any informalities in procedures.
Sincerely,
Kim Ovsepyan
Deputy Purchasing Officer
632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590

2026P040
Provide E-TIP Software
Section 1 - General Information
Section 2 - Rules Governing Competition
Section 3 - Scope of Work
Section 4 - Proposal and Submission Requirements
Section 5 - Evaluation Criteria and Process
Section 6 - Selection Process
Section 7 - Sample Contract
Section 8 - Attachments
The Municipality of Anchorage Purchasing Department is pleased to announce that
we have begun using the Bid Express(R) service at www.bidexpress.com.
Electronic bid submission:
* allows for digitally-signed bids
* eliminates costs for delivery of bid packages
* provides error checking and alerts to omissions before submission
* easily accommodates last-minute changes and price cuts
* automates email notifications to alert vendors of solicitation postings and
solicitation changes
If you are not a current user, please register for a free vendor account to reference the
Municipality of Anchorage's upcoming advertisements.
RFP 2026P040
Provide E-TIP Software Services
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For more information about the service, please refer to the Bid Express service's
Knowledge Center here to get started.
For technical assistance, please call the service's Customer Success team at 888-352-
2439, available Monday - Friday from 7:00 am - 8:00 pm (EST). You can also email
them at bidexpress.support@infotechinc.com.
Additional information and notices of solicitation opportunities will be posted on the
Purchasing webpage at Muni.org.
1.0 GENERAL INFORMATION
1.1 Purpose
This Request for Proposal (RFP) seeks to solicit bids for an electronic software (e-
TIP) for the Anchorage Metropolitan Area Transportation Solutions (AMATS) to use
for the Transportation Improvement Program (TIP). The selected software will be an
upgrade from the current Excel-based workflow that AMATS uses and will serve as
an integrated, enterprise-level solution for managing all aspects of TIP development,
programming, fiscal constraint, project tracking, scenario evaluation, as well as
streamline public communication. A centralized environment will support real-time
data updates, automated fiscal constraint validation, improved auditability, version
control, and configurable reporting dashboards.
1.2 Background
AMATS is the Metropolitan Planning Organization (MPO) for the Anchorage and
Chugiak/Eagle River areas and directly responsible for overseeing federal
transportation dollars. As part of this responsibility AMATS uses the TIP to program
and fund transportation projects throughout the boundary. The TIP is a 4-year funding
program that needs robust public engagement, exceptional reporting, sound fiscal
constraint, and interactivity with the general public and stakeholders both policy and
technical. The TIP is one of the core documents essential for ensuring hundreds of
millions of dollars in federal funding is eligible to be spent within the Municipality of
Anchorage each year. Consequently, the e-TIP software platform must be sufficiently
robust, secure, and adaptable to support these requirements, facilitate transparent
decision-making, and maintain seamless interoperability with State of Alaska and
Federal transportation funding and programming systems.
1.3 Questions
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Provide E-TIP Software Services
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Any questions regarding this Request for Proposal are to be submitted in writing in
writing via: wwpur@muni.org
For ease of identification please identify the RFP number in the subject line of any
correspondence.
Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday
through Friday, excluding Municipal holidays. All questions must be received prior
to the deadline indicated on the RFP cover letter.
1.4 Preparation Costs
The Municipality will not be responsible for proposal preparation costs, nor for costs
including attorney fees associated with any (administrative, judicial, or otherwise)
challenge to the determination of the highest ranked Proposer and/or award of
contract and/or rejection of proposal. By submitting a proposal each Proposer agrees
to be bound in this respect and waives all claims to such costs and fees.
2.0 RULES GOVERNING COMPETITION
2.1 Examination of Proposals
Proposers should carefully examine the entire RFP and any addenda thereto, and
all related materials and data referenced in the RFP. Proposers should become fully
aware of the nature of the work and the conditions likely to be encountered in
performing the work.
2.2 Proposal Acceptance Period
Award of this proposal is anticipated to be announced within 45 calendar days,
although all offers must be complete and irrevocable for 180 calendar days following
the submission date.
2.3 Confidentiality
The content of all proposals will be kept confidential until the selection of the
Contractor is publicly announced. At that time the selected proposal is open for
review. After the award of the Contract, all proposals will then become public
information.
2.4 Proposal Format
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of the Proposer's capabilities to satisfy the requirements of this RFP.
Emphasis should be concentrated on
1) conformance to the RFP instructions.
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Provide E-TIP Software Services
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2) responsiveness to the RFP requirements.
3) completeness and clarity of content.
2.5 Signature Requirements
All proposals must be signed (electronically through BidExpress or manually/
DocuSign) by an officer or other agent of a corporate vendor if authorized to sign
contracts on its behalf; a member of a partnership; the owner of a privately-owned
vendor; or other agent if properly authorized by a power of attorney or equivalent
document. Signature on the "Letter of Transmittal" (See Para 4.3.4) will meet this
requirement.
Failure to sign the Proposal is grounds for rejection. The name and title of the
individual(s) signing the proposal must be clearly shown immediately below the
signature.
2.6 Proposal Submission Requirements
2.6.1 Electronic Submission through BidExpress
2.6.1.1 Bid Express :: Municipality of Anchorage
(OR)
2.6.2 Submission through Sealed envelope
2.6.2.1 ONE ORIGINAL, single sided unbound of the proposal
must be received by the Municipality prior to the date and time
specified in the cover letter.
2.6.2.2 IN ADDITION to the copies required by paragraph 2.6.2.1
above, provide a flash drive containing a PDF copy of the
complete proposal, including attachments.
2.6.2.3 All copies of the proposals shall be submitted in a single
sealed cover which shall be plainly marked as a Request for
Proposal Response with the Number and Title prominently
displayed on the outside of the package.
2.6.2.4 Proposals must be delivered or mailed to:
Physical Address
Municipality of Anchorage
Purchasing Department
632 W. Sixth Avenue, Suite 520
Anchorage, AK 99501
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2.6.3 Faxed or emailed proposals will NOT be accepted.
2.7 News Releases
News releases by or on the behalf of any Proposer pertaining to the award resulting
from the RFP shall not be made without prior written approval of the Municipal
Purchasing Director.
2.8 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the
Municipality of Anchorage. One copy of the submitted material shall be retained for
the official files of the Purchasing Department and will become public record after
award of the Contract.
2.9 Oral Change/Interpretation
No oral change or interpretation of any provision contained in this RFP is valid
whether issued at a pre-proposal conference or otherwise. Written addenda will be
issued when changes, clarifications, or amendments to proposal documents are
deemed necessary by the Municipality.
2.10 Modification/Withdrawal of Proposals
A Proposer may withdraw a proposal at any time prior to the final submission date
by sending written notification of its withdrawal, signed by an agent authorized to
represent the agency. The Proposer may thereafter submit a new proposal prior to
the final submission date; or submit written modification or addition to a proposal prior
to the final submission date. Modifications offered in any other manner, oral or written
will not be considered. A final proposal cannot be changed or withdrawn after the
submission date, except for modifications requested by the Municipality after the date
of receipt and following oral presentations.
Modifications to electronically-submitted proposals may be made any time prior to
the proposal deadline using BidExpress.
2.11 Late Submissions
PROPOSALS NOT RECEIVED BY THE DATE AND TIME AND AT THE
LOCATION SPECIFIED IN THE RFP COVER LETTER WILL NOT BE
CONSIDERED AND WILL BE RETURNED UNOPENED.
2.12 Rejection of Proposals
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The Municipality of Anchorage reserves the right to reject any or all proposals if
determined to be in the best interest of the Municipality.
2.13 Equal Employment Opportunity Contract Compliance
2.13.1 Every municipal contract shall include language substantially the same
as the following: "The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, national origin,
ancestry, age, sex, sexual orientation, gender identity, marital status, or physical
or mental disability. The contractor will comply with all laws concerning the
prohibition of discrimination including, but not limited to, Title 5 and Title 7 of the
Anchorage Municipal Code."
2.13.2 Every municipal contract shall state, in all solicitations or advertisements
for employees to work under the contract, that all qualified applicants will receive
consideration for employment without regard to race, color, religion, national
origin, ancestry, age, sex, sexual orientation, gender identity, marital status, or
physical or mental disability.
2.14 Confidential/Proprietary Information
The content of proposals will be kept confidential until the selection of the Contractor
is announced. At that time, the selected proposal is open for review to the competing
proposers only (except for information properly identified as being proprietary). After
the award of the contract, all submitted proposals shall become public information
except for properly identified proprietary information. If a proposer wishes individual
pages, which contain actual business, proprietary information to be held confidential,
each page must be marked and an explanation furnished of its proprietary nature. In
addition to marking individual pages, the Proposal's Cover must also be annotated
with the words "THIS PROPOSAL CONTAINS PROPRIETARY INFORMATION".
"Confidential and Proprietary" information is not meant to include any information
which, at the time of disclosure, is generally known by the public and/or competitors.
MOA's ability to treat information submitted as confidential is limited by Anchorage
Municipal Code. Proposers concerned with the confidentiality of information
submitted should familiarize themselves with the following Anchorage Municipal
Code provisions:
AMC 3.90 Access to Public Records
AMC 3.90.010 Policy
AMC 3.90.020 Definitions
AMC 3.90.030 Information Available to the Public
AMC 3.90.040 Exemptions for Particular Records
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2.15 Disadvantaged Business Enterprise (DBE) Goals
DBE participation goals have been established for this project. Instructions and DBE
specification requirements are contained in the appendices of this RFP and made a
part hereof. FAILURE TO SUBMIT THE REQUIRED DBE FORMS MAY RENDER
THE PROPOSAL NON-RESPONSIVE. A list of currently approved DBE Contractors
may be obtained by contacting:
Alaska DOT Civil Rights Office
2200 E. 42nd Avenue
PO Box 196900
Anchorage AK 99519-6900
907-269-0851
907-269-0847 Fax
http://www.dot.state.ak.us/cvlrts/aucp.shtml
3.0 SCOPE OF WORK
3.1 Solution
It is the intent of the Municipality of Anchorage (MOA) to select a qualified consultant and
enter into a Professional Services Contract to assist AMATS (Anchorage Metropolitan
Area Transportation Solutions) with implementing and ongoing maintenance of an
electronic TIP (e-TIP) software.
This e-TIP software is expected to provide the following:
A FUNDING PROGRAMMING SYSTEM (TIP)
1 Ability to add individual fund codes specific to MPOs
2 Ability to do a fiscal constraint analysis or summary
Ability for the system to determine if the changes are Admin Mod,
3
Amendment, or Staff level.
4 Provide an Overview of funding changes
Version control and Amendment Tracking - (Past Program
5
archives)
6 Ability to pull internal reports based on specific queries
Ability to customize alerts for different types of events (approaching
7
deadlines, budget expiration, public comment period)
Ability to archive individual projects and access all project
8
information after archival
B PUBLIC OUTREACH/ENGAGEMENT
1 Ability for the public to pull reports on the TIP or amendments
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Ability for the system to take public comments on new TIPs or
2
amendments
3 Public-facing portal and map with some downloadable features
4 Accessibility features
5 Public Review Period Tracking Capabilities
6 Provide a seamless program for either mobile or desktop use.
C GIS INTEGRATION
System has an interactive mapping feature to show projects as line
1 features or polygons, as appropriate for each project, within the
MPO boundary
Ability to search for projects by project location, street intersections,
2
etc.
3 Users can access details for each project within the interactive map
Users can submit comments on specific projects within the
4
interactive map
Ability for staff to export/download a .shp, .kmz, or .gdb of the
5
project corridors and their details and comments
6 Ability to overlay demographic layers
7 Ability to integrate with Local and State GIS platforms
D SYSTEM FEATURES
1 Provide a software specific to MPOs.
2 Ability to integrate with the State system at a future date.
Ability to sync with other primary MPO documents like the MTP and
3
UPWP for project tracking.
Workflow approval to have MPO first, State second, then
4
FHWA/FTA (where needed).
5 Ability to assign different users with roles and permissions.
Ability to gather and incorporate user feedback into product
6
development.
7 Ability for robust backup and recovery procedures.
8 On-going support from a customer service representative.
9 GovRAMP certified environment.
Ensure full compliance with WCAG (Web Content Accessibility
Guidelines) for digital accessibility.
10
Implement assistive features, including but not limited to screen reader
compatibility, alternative text for images, and keyboard navigation.
Any submitted proposals at a minimum must outline and demonstrate how the software can
meet each item under A through D in the above table. Proposals are encouraged to go
above the minimum listed above.
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3.2 Security Requirements
The system must meet stringent technical and cybersecurity standards to ensure high
availability, protect sensitive data, and support integration with municipal systems. An MOA
Hosting Agreement based on data type, Public or Non-Public, will be included in the
contract.
Prior to award, the proposer will be requested to complete an MOA Security Questionnaire,
provide 3rd party security audit results, and must receive Municipality of Anchorage's IT
Security Team approval.
The proposers should describe their approach to various technical criteria including
cybersecurity, frequency and approach of upgrades and maintenance offerings, integration
capabilities, and hosting/deployment services and standards.
The following security items will be in the contract scope; therefore, all proposers
m ust describe their solution relative to the following security concerns:
Encryption in Transit: TLS 1.2 or higher.
1
Encryption at Rest: AES-256 or equivalent industry-standard encryption.
2 Annual independent third-party penetration testing.
3 SOC 2 Type II report, ISO 27001 certification, or equivalent third-party
independent security assessment.
SSO integration using SAML 2.0 or OpenID Connect with Microsoft Entra ID or
4
equivalent identity provider.
Multi-Factor Authentication (MFA): MFA for administrative accounts and all
5
customer users where applicable.
Reporting Common Vulnerabilities and Exposures (CVEs) and patching critical
6
CVEs.
Documented vulnerability management process with timely remediation of
7
identified issues.
Tenant Segregation: Logical separation of customer data within shared or multi-
8
tenant environments.
Audit Controls: audit logs for authentication events, administrative actions, and
9
permission changes.
Role-based access control (RBAC) with configurable user permissions and least
10
privilege access.
Account Management: Customer administrators' ability to provision, disable, and
11
remove user accounts without vendor intervention.
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