City of Warwick- Roof Replacement Fire Station #4

Francis M. Gomez Frank J. Picozzi
Purchasing Agent Mayor
City of Warwick
Purchasing Division
(Mailing Address)
3275 Post Road
Warwick, Rhode Island 02886
Tel (401) 738-2013
Fax (401) 737-2364
The following notice is to appear on the City of Warwick's website Wednesday, July 15,
2026. The website address is http://www.warwickri.gov/bids.
CITY OF WARWICK
BIDS REQUESTED FOR
Bid2027-107 City of Warwick- Roof Replacement Fire Station #4
Specifications
Specifications are available in the Purchasing Division, Warwick City Hall, Monday through
Friday, 8:30 AM until 4:30 PM on or after Wednesday, July 15, 2026. If you received this
document from our homepage or from a source other than the City of Warwick Purchasing
Division, please check with our office prior to submitting your bid to ensure that you have a
complete package. The Purchasing Division cannot be responsible to provide addenda if we
do not have you on record as a plan holder.
Submissions
All bids should be submitted with one (1) original and two (2) copies in a sealed envelope (total
of three (3) copies), which should read: YOUR COMPANY NAME plainly marked on the
exterior of the envelope as well as "Bid2027-107 City of Warwick- Roof Replacement Fire
Station #4". No bids will be accepted via Facsimile or email. Multiple bids by one supplier
will not be accepted and will be disqualified. All bids must be sealed. Sealed bids will be
received by the Purchasing Division no later than 11:00 AM, Wednesday, August 12, 2026.
The bids will be opened publicly commencing at 11:00 AM on the same day at 65 Centerville
Road, Meeting Room 2.
Pre-bid meeting
A mandatory pre-bid conference will be held on Monday, July 27, 2026 at 10:00am on-site
at the office of the Warwick Fire Department, Station 4, 1501 W Shore Rd, Warwick, RI
02889.
Delivery
If delivering in person or sent by delivery service (FedEx/UPS/DHL etc.) use physical address 65
Centerville Road, Warwick, RI 02886, Suite D. If sent via United States Postal Service use
mailing address 3275 Post Road Warwick, Rhode Island 02886.
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Awards
Awards will be made on the basis of the lowest evaluated or responsive bid price.
Questions
Please direct questions related to the bidding process, how to fill out forms, and how to
submit a bid (Pages 1-8) to the Purchasing Division.
* Email: bids@warwickri.gov
* Phone: 401-738-2013
Please direct all questions related to the specifications outlined (beginning on page 9) to the
issuing department's subject matter expert:
* Name: Eric J. Earls
* Title: Director, Department of Public Works
* Phone: 401-921-9607
* Email: eric.j.earls@warwickri.gov
Individuals requesting interpreter services for the hearing impaired must notify the
Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.
Original signature on file
Francis M. Gomez
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
Acknowledgement of Addendum (if applicable)
Addendum Number Signature of Bidder
_______________ ____________________
_______________ ____________________
COMPANY NAME: _______________________________________
COMPANY ADDRESS: ____________________________________
COMPANY ADDRESS: ____________________________________
BIDDER'S SIGNATURE: __________________________________
BIDDER'S NAME (PRINT): ________________________________
TITLE: ___________________ TEL. NO.: ___________________
EMAIL ADDRESS: _______________________________________*
Email Address to send Purchase Orders: _______________________________
*Please include your email address. Future bids will be emailed, unless otherwise noted.
===============================================================
II. AWARD AND CONTRACT:
The CITY OF WARWICK, acting as duly authorized through its Purchasing
Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with the
above party to pay the bid price upon completion of the project or receipt of the goods unless
another payment schedule is contained in the specifications. All terms of the specifications,
both substantive and procedural, are made terms of this contract.
DATE: ___________________________ ________________________________
Bid2027-107 Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
*CERTIFICATION & WARRANT FORM*
This form must be completed and submitted with sealed bid.
Failure to do so will result in automatic rejection.
Any and all bids shall contain a certification and warrant that they comply with all relevant and
pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-
Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of
this warranty and representation by a bidder at the time of the bid or during the course of the
contract, included, but not limited to negligent acts, either directly or indirectly through agents and/or
sub-contractors, shall render the bidder's contract terminated and the bidder shall be required to
reimburse the City for any and all costs incurred by the City, including reasonable attorney fees, to
prosecute and/or enforce this provision.
___________________________________________ ______________________
Signature Date
___________________________________________
Company Name
___________________________________________
Address
___________________________________________
Address
*This form cannot be altered*
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MUNICIPAL CONTRACT ADDENDUM
RHODE ISLAND DEPARTMENT OF LABOR AND TRAINING
PREVAILING WAGE REQUIREMENTS
(37-13-1 ET SEQ.)
The prevailing wage requirements are generally set forth in RIGL 37-13-1 et seq. These
requirements refer to the prevailing rate of pay for regular, holiday, and overtime wages to
be paid to each craftsman, mechanic, teamster, laborer, or other type of worker performing
work on public works projects when state or municipal funds exceed one thousand dollars
($1,000).
All Prevailing Wage Contractors and Subcontractors are required to:
1. Submit to the Awarding Authority a list of the contractor's subcontractors for any
part or all of the prevailing wage work in accordance with RIGL 37-13-4;
2. Pay all prevailing wage employees at least once per week and in accordance with
RIGL 37-13-7;
3. Post the prevailing wage rate scale and the Department of Labor and Training's
prevailing wage poster in a prominent and easily accessible place on the work site
in accordance with RIGL 37-13-11; posters may be downloaded at
https://dlt.ri.gov/requiredposters/ or obtained from the Department of Labor and
Training, Center General Complex, 1511 Pontiac Avenue, Cranston, Rhode Island;
4. Visit Sam.Gov or scan the QR Code below on or before July 1st of each year, until
such time as the contract is completed, to ascertain the current prevailing wage
rates and the amount of payment or contributions for each covered prevailing
wage employee and make any necessary adjustments to the covered employee's
prevailing wage rates effective July 1st of each year in compliance with RIGL
37-13-8;
5. Attach a copy of this CONTRACT ADDENDUM and its attachments as a binding
obligation to any and all contracts between the contractor and any subcontractors
and their assignees for prevailing wage work performed pursuant to this contract;
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6. Provide for the payment of overtime for prevailing wage employees who work in
excess of eight (8) hours in any one day or forty (40) hours in any one week as
provided by RIGL 37-13-10;
7. Maintain accurate prevailing wage employee payroll records on a Rhode Island
Certified Weekly Payroll form available for download at
https://dlt.ri.gov/wrs/prevailingwage/ as required by RIGL 37-13-13, and make
those records available to the Department of Labor and Training upon request;
8. Furnish the fully executed RI Certified Weekly Payroll Form to the awarding
authority on a monthly basis for all work completed in the preceding month.
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9. For general or primary contracts one million dollars ($1,000,000) or more, shall
maintain on the work site a fully executed RI Certified Prevailing Wage Daily Log
listing the contractor's employees employed each day on the public works site; the
RI Certified Prevailing Wage Daily Log shall be available for inspection on the
public works site at all times; this rule shall not apply to road, highway, or bridge
public works projects. Where applicable, furnish both the Rhode Island Certified
Prevailing Wage Daily Log together with the Rhode Island Weekly Certified
Payroll to the awarding authority.
10. Any violation of RIGL 37-13-13 of Certified Weekly Payroll Forms and Daily
Logs will result in the department imposing a penalty on the contractor of a
minimum of one hundred dollars ($100) for each calendar day of noncompliance.
11. Assure that all covered prevailing wage employees on construction projects
with a total project cost of one hundred thousand dollars ($100,000) or more have
an OSHA ten (10) hour construction safety certification in compliance with RIGL
37-23-1;
12. Provide a healthcare benefit for the prevailing wage employee(s) for the
covered period of time from a licensed third-party healthcare provider. Employees
exempt from this requirement would be any employee currently receiving a
healthcare benefit because of their relationship as a child, spouse, or domestic
partner of a covered person, any employee that is the recipient of healthcare
coverage in connection with active military service or through Veterans Affairs,
and any employee who is employed on a "short term basis," which, for purposes of
this section shall mean a period of ninety (90) days or less.
13. Assure that all prevailing wage employees who perform work which requires
a Rhode Island trade license possess the appropriate Rhode Island trade license
in compliance with Rhode Island law; and
14. Comply with all applicable provisions of RIGL 37-13-1, et. seq;
Any questions or concerns regarding this CONTRACT ADDENDUM should be
addressed to the contractor or subcontractor's attorney. Additional Prevailing Wage
information may be obtained from the Department of Labor and Training at
https://dlt.ri.gov/wrs/prevailingwage/.
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MUNICIPAL CONTRACT ADDENDUM
RHODE ISLAND DEPARTMENT OF LABOR AND TRAINING
PREVAILING WAGE REQUIREMENTS
(37-13-1 ET SEQ.)
CERTIFICATION
I hereby certify that I have reviewed this CONTRACT ADDENDUM and understand my
obligations as stated above.
By: _________________________________
Title:
Subscribed and sworn before me this _____ day of ______ , 20_.
Notary Public
My commission expires:
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CITY OF WARWICK
NOTICE TO BIDDERS
Bid2027-107 City of Warwick- Roof Replacement Fire Station #4
The IRS Form W-9 is available on www.warwickri.gov should be completed and
submitted with the bid if the bidder falls under IRS requirements to file this form.
All bids should be written in ink or typed. If there is a correction with whiteout, the
bidder should initial the change.
Any deviation from the specifications must be noted in writing and attached as part of
the bid proposal. The bidder should indicate the item or part with the deviation and
indicate how the bid will deviate from specifications.
Bids received prior to the time of the opening will be securely kept, unopened. No
responsibility will be attached to an officer or person for the premature opening of a bid
not properly addressed and identified.
The opening of bids will be in the order established by the posted agenda and the
agenda will continue uninterrupted until completion.
Once an item has been reached and any bids on that item has been opened, no other
bids on that item will be accepted and any such bid will be deemed late.
Negligence on the part of the bidder in preparing the proposal confers no rights for the
withdrawal of the proposal after it is open.
The contractor will not discriminate against any employee or applicant for employment
because of physical or mental handicap for any position for which the employee or
applicant is qualified and that in the event of non-compliance the City may declare the
contractor in breach and take any necessary legal recourse including termination or
cancellation of the contract.
A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a
pecuniary interest in the bid or has participated in contract negotiations on the part of the
City, that the bid is made in good faith without fraud, collusion, or connection of any
kind with any other bidder for the same call for bids, and that the bidder is competing
solely in his own behalf without connection with, or obligation to, any undisclosed
person or firm.
All proposals submitted become the property of the City and will not be returned. If the
company intends to submit confidential or proprietary information as part of the proposal,
any limits on the use or distribution of that material should be clearly delineated in
writing. This information should be submitted in a sealed envelope, clearly labeled
confidential and where it should be submitted in the response. Please be advised of the
Freedom of Information Act as it may pertain to your submittal.
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The successful bidder must furnish a performance bond, upon award of contract in the
amount of 10 percent of the total bid price.
The contractor must carry sufficient liability insurance and agree to indemnify the City
against all claims of any nature, which might arise as a result of his operations or conduct of
work.
Failure to provide adequate insurance coverage within the specified duration of time as set
forth is a material breach of contract and grounds for termination of the contract.
The successful bidder must provide the City of Warwick with an original Certificate of
Insurance for General, Automotive and Professional Liability in a minimum amount
of $1 million, naming the City of Warwick as the additional insured and so stated on
the certificate with the bid name and bid number. It is the vendor's responsibility to
provide the City of Warwick with an updated Certificate of Insurance upon expiration
of the original certificate.
For a bid to be awarded to a corporation, limited liability company or other legal entity,
prior to commencing work under the awarded bid, that corporation, company or legal
entity may be required to provide to the Purchasing Agent a Certificate of Good
Standing dated no more than thirty (30) days prior to the date upon which the bid
approval was made.
If required, the successful bidder will provide Certificate of Good Standing within ten
(10) calendar days after notification or the City reserves the right to rescind said award.
Prices to be held firm through project completion. Term contracts may be extended for
one (1) additional term upon mutual agreement unless otherwise stated.
The City is exempt from the payment of the Rhode Island Sales Tax under the 1956
General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.
The Purchasing Agent reserves the right to reject any and all bids, to waive any minor
deviations or informalities in the bids received, and to accept the bid deemed most
favorable to the interest of the City.
The City reserves the right to terminate the contract or any part of the contract in the
best interests of the City, upon 30-day notice to the contractor. The City will incur no
liability for materials or services not yet ordered if it terminates in the best interests of
the City. If the City terminates in the interests of the City after an order for materials or
services has been placed, the contractor will be entitled to compensation upon
submission of invoices and proper proof of claim, in that proportion which its services
and products were satisfactorily rendered or provided, as well as expenses necessarily
incurred in the performance of work up to time of termination.
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