2026 Ohio Fishing Regulations Booklet 966127

STATE OF OHIO

Department of Natural Resources

Division of Wildlife

INVITATION TO BID

PROJECT TITLE: 2026 Ohio Fishing Regulations Booklet

PRO No.: 966127

PROJECT TYPE: PRINTING, BINDING

REQUIREMENTS: No Subcontracting Presswork

No Out of Country Presswork or Press Check

Reason: This project is for a government regulations publication that requires domestic

production that includes reasonable means to attend an on-site press check.

SCOPE OF WORK

1. description: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide the 2026 Ohio Fishing Regulations booklets, 20 pages, self-cover booklet for use by the Ohio Department of Natural Resources Division of Wildlife by February 19, 2026.

2. quantity: 375,000 total

3. specifications: 2026 Ohio Fishing Regulations, 20 pages, 5.375in x 8.375in self-cover, saddle stitched book, using 150 line-screen (minimum), full bleeds, bound (shrink wrapped or twine tie or paper strap) in sets of 20 or 25, pack 100 to 200 per box, using 200# test corrugated cartons sealed using heavy duty paper strap and labeled (see 3-G). No subcontracting presswork.

A. SIZE: 5.375in x 8.375in, no under-sizing allowed.

B. STOCK: White, gloss coated, 70# text, 87 brightness minimum.

C. PRESSWORK: Two sided, full color, head to head, full bleed, self-cover, saddled stitch.

D. INK: Four-color process with bleed, 150 line-screen minimum (LPI).

E. BINDERY: Fold, collate, trim to size 5.375in x 8.375in, saddle-stitch on 8.375in (long) length, no under-sizing allowed.

F. SUPPLIED TO VENDOR: Final Artwork will be provided as an Adobe Acrobat file (pdf) with a High-Quality Press preset, single pages, using document bleed settings at 0.25in. with crop marks, and color conversion set to destination. No typesetting needed.

G. PACKAGING: Shrink-wrap, twine tie, or heavy-duty paper strap in groups of 20 or 25, then packed in groups of 100 to 200 per box. Each box is to be label “PUB 5084 2026 Ohio Fishing Regs” and quantity within each box. Boxes shall be 200# test corrugated (requirement for agency distribution) and securely sealed with heavy duty packing tape.

4. PRe-production: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife representative. Any items produced without review or agency sign-off is subject to payment penalty and delivery refusal. Requested changes by the ordering agency (Ohio Division of Wildlife) that result in additional charges or fees must be presented to the agency for approval and then submitted as a separate charge from the awarded PO price.

A. PRINT PROOF: Two (2) hard copy proofs are required. One (1) high resolution color match hard copy press proof is required for all pages of this book. This proof will be viewed for accuracy in color, graphic links, and layout -AND- One (1) low resolution color or black & white hard copy representing finished bindery and pagination. See 4-B to determine if a second set of print proofs is required. Proofs shall be delivered to:

Ohio Division of Wildlife

Attn. Chad Crouch

2045 Morse Rd. Bldg. G-2

Columbus, OH 43229-6693

B. PRESSCHECK: The opportunity for an on-site inspection of the press sheet is REQUIRED. If attended by representative(s) of ODNR, an approved press sheet will be required prior to production. No production sheets from any form prior to a signed approval from an ODNR representative will be accepted nor count towards the final quantity.

Vendors beyond 150 miles of 2045 Morse Road (Columbus, Ohio 43229) will be responsible for all costs associated with the travel and stay for two representatives at the standard GSA (General Services Admin) per diem rate at the time of bid submission.

If an ODNR representative cannot attend an onsite press check, one additional print proof will be required that will be retained by the client (Ohio Division of Wildlife) to ensure reasonable quality control was administered to the final product. If a second print proof is requested, then it must be provided by the vendor.

5. deADLINE: Delivery is requested to arrive by March 2, 2026 or sooner.

6. delivery: The vendor shall be responsible for delivery to:

Ohio Division of Wildlife Warehouse

1500 Dublin Road

Columbus, OH 43215

Call or email prior to arrival to ensure site access and secure offload:

614-902-4193 (Keith McClaskey - Warehouse Staff)

614-256-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only.

No weekend or holiday deliveries. A loading dock and lift equipment is available at this location.

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shipping of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT responsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on-site visual inspection.

7. ComparableS: The projects indicated below are actual jobs that were produced for the ODNR Division of Wildlife. These line items share key features and/or have identical specifications comparable to this projects scope of work.

Job#: 965136 - SRC0000026685 / Qty: 400,000 (20pgs) / Title: 2025 Ohio Fishing Regs / $50,400.00

Job#: 964059 - SRC0000014282 / Qty: 500,000 (20pgs) / Title: 2024 Ohio Fishing Regs / $59,500.00

Job#: 963103 - SRC0000007694 / Qty: 500,000 (20pgs) / Title: 2023 Ohio Fishing Regs / $58,848.00

LOT PRICE and INVOICING

1. LOT PRICE AWARD: There will be one (1) low lot total award made to the lowest responsive and responsible bidder meeting all bid specifications and requirements listed herein. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped and not used in the evaluation and any subsequent award.

2. INVOICING: All invoices are to be submitted DIRECTLY to the Ohio Financial Shared Services (FSS).

A. There are two options available to submit invoices to FSS:

1. Email: invoices@ohio.gov

2. Mail: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

B. Please indicate the origin code “N22” on the invoice with the title/name of our agency.

This number is specific to the Ohio Division of Wildlife and will offer faster and thorough processing.

C. See the comment section of the awarded PO for specific invoice details and the most up-to-date information.