MULTI-AGENCY DAIRY PRODUCTS
| Location: | Ohio |
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| Posted: | Dec 21, 2025 |
| Due: | Jan 13, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000034857 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000034857 |
| Solicitation Name: | MULTI-AGENCY DAIRY PRODUCTS |
| Original Begin Date: | 12/19/2025 2:13:57 PM |
| Begin Date: | 12/19/2025 2:13:57 PM |
| End Date: | 1/13/2026 1:00:00 PM |
| Inquiry End Date: | 1/6/2026 8:00:00 AM |
| Commodity: | Dairy products and eggs |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DAS-Administrative Services
DDD-Developmental Disabilities DVS-Department of Veterans Service DYS-Dept of Youth Services OSB-Ohio Deaf & Blind Edu Services |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000034857
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Solicitation Name
MULTI-AGENCY DAIRY PRODUCTS
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
12/19/2025 2:13:57 PM (ET)
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Amendment?
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End Date
1/13/2026 1:00:00 PM (ET)
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Inquiry End Date
1/6/2026 8:00:00 AM
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Summary
This solicitation is issued to obtain a contractor to furnish and deliver Grade A milk and other specified dairy products to State of Ohio agency locations.
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Predecessor Contract
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Process
OHIOBUYS TRAINING MATERIALS
To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal. |
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Ship To
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1 Record(s)
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Solicitation Documents
1 Record(s)
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Attachment Preview
STATE OF OHIO
DEPARTMENT OF ADMINISTRATIVE SERVICES
GENERAL SERVICES DIVISION
OFFICE OF PROCUREMENT SERVICES
4200 SURFACE ROAD, COLUMBUS, OH 43228-1395
MANDATORY USE CONTRACT FOR: DAIRY PRODUCTS
CONTRACT No.: ITB034526
CONTRACT ID: 34526
EFFECTIVE DATES: 03/01/2026 to 02/28/2029
SUPPLIER: UNDEFINED
The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.
SRC0000034857. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have
been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the
items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and
Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any
attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.
This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the
expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and
Conditions.
CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the
discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement
between the Contractor and the Contracting Agency for any number of times and for any period of time. The
cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that
additional renewal is necessary.
This Requirements Contract is available to the Department of Developmental Disabilities, Department of Veterans
Services, Department of Youth Services, and Ohio Deaf and Blind Education Services, as applicable.
Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as
determined by the agency. The State makes no representation or guarantee that agencies will purchase the
volume of supplies and/or services as advertised in the Invitation to Bid.
This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the
following address:
https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage
Signed: _____________________________________________________________________
Kathleen C. Madden, Director
Date
Page 1 of 7
1 - SPECIFICATIONS AND REQUIREMENTS
1.1 SCOPE: The State of Ohio, Office of Procurement Services (OPS), is seeking a contractor to furnish and
deliver Grade A milk and other specified dairy products to State of Ohio agency locations.
1.2 CLASSIFICATION:
1.2.1 Milk
•
•
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.2.7
•
•
•
1.2.8
•
•
1.2.9
Unflavored:
o Whole, 3.25%
o Reduced Fat, 2%
o Low Fat, 1%
o Fat Free, Skim
Flavored:
o Chocolate, Low Fat, 1%
o Chocolate, Fat Free, Skim
o Strawberry, Low Fat, 1%
o Strawberry, Fat Free, Skim
Lactose Free Milk, Non-Fat
Cultured Buttermilk, Whole
Egg Nog
Half and Half
Non-Dairy Creamer
Cottage Cheese, Creamed:
Regular, 4%
Reduced Fat, 2%
Low Fat, 1%
Sour Cream
Regular
Fat Free
Yogurt
• Light
o Vanilla
o Strawberry
o Blueberry
o Peach
• Low Fat
• Low Fat, Custard Style
• Greek
o Vanilla
Page 2 of 7
•
1.2.10
Frozen
o Vanilla
o Chocolate
Ice Cream
• Strawberry
• Chocolate
• Vanilla Bean
• Moose Tracks
• Chocolate Mint
• Cookies and Cream
• Buckeye
1.3 APPLICABLE DOCUMENTS
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
Ohio Department of Agriculture, Ohio Administrative Code – Chapter 901:11.
Ohio Revised Code, Title 9, Chapter 917.
Ohio Revised Code, Title 37, Chapters 3707 and 3717.
Code of Federal Regulations, Title 21, Part 131 Milk and Cream (21CFR131), Part 133 Cheeses and
Related Cheese Products (21CFR133), and Part 135 Frozen Desserts (21CFR135).
Any applicable rules and regulations pertaining to the products listed herein and established by any
federal, state or local governmental agency concerning the processing and labeling of Grade A dairy
products.
1.4 GENERAL REQUIREMENTS
1.4.1 Products
1.4.1.1
All dairy products offered must be processed and packaged in accordance with laws and
regulations as set forth by the United States Department of Agriculture (USDA), Food and Drug
Administration, Ohio Department of Agriculture, Ohio Department of Health, and that of whichever
state in which the dairy is located.
1.4.1.2 Grade A dairy products must be pasteurized or ultra-pasteurized as defined in Ohio Department
of Agriculture regulations.
1.4.1.3 Where applicable, dairy products must be homogenized.
1.4.1.4 Dairy products must conform to all regulations regarding optional ingredients.
1.4.1.5 Whole fat homogenized milk, flavored and unflavored, must contain no less than 3.25% butterfat.
1.4.1.6 Reduced fat and low-fat homogenized milk, flavored and unflavored, must contain no less than the
specified amount of butterfat listed in item grid.
1.4.1.7 Yogurt must be manufactured in accordance with Grade A cultured milk products.
1.4.1.8 Milk must have a minimum of nine calendar days after the date of delivery until reaching date
stamped on carton.
1.4.1.9 Contractor is required to furnish date code information upon request.
1.4.2 Packaging and Labeling
1.4.2.1 All items must be delivered in clean, sealed containers clearly marked as to their contents and free
from damage or defect.
Page 3 of 7
1.4.2.2 All items must be properly labeled and identified in accordance with rules and regulations as
established by the Ohio Department of Agriculture and the Ohio Department of Health regarding
labeling or those of whichever state in which the dairy is located.
1.4.3 Delivery
1.4.3.1 The Contractor must contact each facility for which they receive award to establish a mutually
agreeable delivery schedule. Products must be delivered in accordance with the delivery schedule
mutually agreed upon by the facility and the Contractor.
LOCATION
Columbus Developmental
Center
Mount Vernon
Developmental Center
Northwest Developmental
Center
Tiffin Developmental Center
Warrensville Developmental
Center
Ohio Veteran’s Home -
Georgetown
Ohio Veteran’s Home –
Sandusky
Circleville Juvenile
Correctional Facility
Cuyahoga Hills Juvenile
Correctional Facility
Indian River Juvenile
Correctional Facility
Ohio State School for the
Blind
Ohio School for the Deaf
CONTACT
Juana Johnson-
Burton
Susan Noland
Jaquese Lewis
Sherrie Amory
Wylene Sims
Amy Sutton
Amy Sutton
Bryan Dye
Robin Talley
Lori Dearth
Tajanita (Nita)
Penick
Bill Gallaer
PHONE
614-272-3120
EMAIL
Juana.Burton@dodd.ohio.gov
740-393-6200 Susan.Noland@dodd.ohio.gov
419-381-3098
419-443-3139
216-285-9812
Jaquese.Lewis@dodd.ohio.gov
Sherrie.Amory@dodd.ohio.gov
Wylene.Sims@dodd.ohio.gov
567-998-3546 Amy.sutton@dvs.ohio.gov
567-998-3546 Amy.sutton@dvs.ohio.gov
740-571-8294
216-464-8200,
Ext. 2236
330-236-5484
Bryan.dye@dys.ohio.gov
Eleazer.talley@dys.ohio.gov
Lori.Dearth@dys.ohio.gov
614-752-1507
614-804-7526
Tpenick@ossb.oh.gov
Wgallaer@osdb.oh.gov
1.4.3.2 Unless otherwise agreed between the facility and the Contractor, deliveries must be made Monday
through Friday.
1.4.3.3 In the event that a holiday disrupts the normal delivery day scheduled, alternate delivery
arrangements must be made which are mutually acceptable to the agency and the Contractor.
1.4.3.4 As indicated in section 3.3 of this bid, Delivery, non-milk products must be delivered within seven
calendar days ARO. Milk must be delivered within three calendar days ARO.
1.5 CONTRACTOR QUALIFICATIONS
1.5.1
Dairies producing products to be sold under this Contract must be in compliance with all state, city,
and local Department of Agriculture rules and regulations regarding sanitation. Bidders must provide
a copy of the milk processor license issued by the state in which the dairy is located for all facilities
that will process milk to be sold under this Contract, in accordance with the Ohio Revised Code,
Section 917.09. This documentation should be submitted with the bid response as an attachment to
the OhioBuys questionnaire. Should the Contractor change processing facilities during the term of the
Contract, the Contractor must immediately notify OPS and provide a valid milk processor’s license for
the facility.
2 - STANDARD TERMS AND CONDITIONS
The State of Ohio Standard Terms and Conditions (revised 03/31/25) govern this Contract and are incorporated
as if fully rewritten herein.
Page 4 of 7
3 - CONTRACT SPECIFIC TERMS AND CONDITIONS
3.1 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS
The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event
that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.
3.2 - ORDER OF PRIORITY
The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific
Terms and Conditions; 3) Standard Terms and Conditions.
3.3 - DELIVERY
The Contractor must contact the facility to establish a mutually agreeable delivery schedule. Non-milk products
must be delivered to the participating agency within seven calendar days ARO. Milk must be delivered within three
calendar days ARO. The delivery location will be noted on the purchase order issued by the participating agency.
3.4 - MONTHLY PRICE ADJUSTMENT (MILK ITEMS)
Contractors will review contract milk prices on a monthly basis, based on the USDA Announcement of Advanced
Prices and Pricing Factors Mideast Marketing Area, Federal Order No. 33
(https://www.fmmaclev.com/Price_Announcements_Advance.htm). Contract pricing will be adjusted on a monthly
basis by OPS, using the Contractor’s price change formulas, becoming effective on the 15th day of the following
month. If the Bidder conditions the bid response by indicating that prices will not be changed monthly unless milk
prices have changed by a certain amount, the bid response may be deemed not responsive.
Price adjustment based on factors other than changes shown on the USDA Announcement of Advanced Prices
and Pricing Factors and/or rate changes by producer marketing organizations may be permitted at the sole
discretion of OPS and requests must be accompanied by supporting documentation deemed sufficient by OPS.
Although computation of monthly price adjustments may be accomplished by use of more than three digits after
the decimal point, the figure showing the monthly adjustment amount for each product and the contract unit price
for all products will be rounded to three digits after the decimal point.
The Bidder must submit to OPS, with their bid response, the formulas to be used to determine price adjustments
for dairy products during the contract term. The Bidder must provide a price change formula for each variety and
container size of milk product that the Bidder submits pricing for. The formulas must not include any estimated
figures. No change in the price adjustment formulas will be permitted during the contract.
OPS will calculate all monthly price adjustments for months subsequent to contract inception, and prices will
become effective at the contract inception date, using the Contractor’s price change formulas and the
corresponding month’s USDA Announcement of Advanced Prices and Pricing Factors Mideast Marketing Area,
Federal Order No. 33.
3.5 - FIXED PRICE WITH ECONOMIC ADJUSTMENT (NON-MILK ITEMS)
The contract prices for non-milk items will remain firm for the first 12 months duration of the contract. Thereafter,
the Contractor may submit a request to increase their price(s) to be effective a minimum of 30 calendar days after
acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by
the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders
that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the
increase will apply to all deliveries made after the effective date of the price increase.
The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw
materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation,
to include a comparison list of the contract items and proposed price increases, must be submitted to support the
requested increase. Supportive documentation should include, but is not limited to: copies of the old and the
current price lists or similar documents which indicate the original base cost of the product to the Contractor and
the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's
letterhead, which contain the above price information and explains the source of the increase in such areas as raw
materials, freight, fuel or labor, etc.
Page 5 of 7
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