RFQ - AS-NEEDED EMBER RESISTANT VENTS
| Location: | California |
|---|---|
| Posted: | Nov 24, 2025 |
| Due: | Dec 18, 2025 |
| Agency: | San Diego County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | BPM012901 |
| Publication URL: | To access bid details, please log in. |
| RFx Name: | BPM012901 |
| RFx Begin Date (UTC+0): | RFQ - AS-NEEDED EMBER RESISTANT VENTS |
| RFx End Date (UTC+0): | 1 |
| Commodities: | 1 |
| RFx Status: | Fire protection |
| Solicitation Code: | 11/21/2025 4:00:00 PM |
| Lot #: | 12/18/2025 5:00:00 PM |
| Round #: |
23
d 08 h 43 min 45 s |
RFx General Information
|
Code
BPM012901
|
|
RFx Name
RFQ - AS-NEEDED EMBER RESISTANT VENTS
|
|
Lot #
1
|
|
Round #
1
|
|
RFx Begin Date
11/21/2025 4:00:00 PM
|
|
RFx End Date
12/18/2025 5:00:00 PM
|
|
Summary
|
|
Valerie D. Bailey | Procurement Specialist
|
|
Q&A Start Date
(M/d/yyyy)
11/21/2025
4:00:00 PM
|
|
Q&A End Date
(M/d/yyyy)
12/1/2025
5:00:00 PM
|
RFx Documents
2 Record(s)
|
Attachment Preview
County of San Diego
Date Issued:
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
November 21, 2025
RFQ Number: 12901
CONTRACTING OFFICER:
RFQ TITLE:
As-Needed Ember Resistant Vents
Valerie Diane Bailey, Procurement Specialist
QUOTATIONS DUE: December 18, 2025; 5:00 PM
Phone: (858) 325-5083
QUESTIONS DUE: December 1, 2025; 5:00 PM
Email: valeried.bailey@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION:
AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or via
EACH ITEM
EACH LOT
email to the contracting officer listed in this RFQ.
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AS-NEEDED
EMBER RESISTANT VENTS IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN. THE COUNTY
ANTICIPATES AWARDING A CONTRACT WITH A TERM OF ONE YEAR, PLUS ONE ONE-YEAR OPTION.
SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.
THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE.
BELOW TO BE COMPLETED BY OFFEROR
Offeror acknowledges Addendum No.
1
2
3
4
5
NAME AND ADDRESS OF OFFEROR (Type or Print)
NAME, TITLE & CONTACT INFORMATION OF
PERSON AUTHORIZED TO SIGN OFFER (Type or Print)
Offeror/Company Name
Name of Authorized Representative
Address
Title of Authorized Representative
City, State, Zip
(
)
Telephone Number
Email Address
(
)
Telephone Number of Authorized Representative
Website Address
Signature of Authorized Representative
Date
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)
FOR AS-NEEDED EMBER RESISTANT VENTS
SPECIAL INSTRUCTIONS
SUBMISSION CHECKLIST
☐ Submit a completed and signed Proposal Cover Page (PC600P) form
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600p_dpc_Proposal_Cover_Page.pdf
☐ Submit a completed and signed Representations and Certifications form (PC601)
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
• All Offerors are encouraged to complete this form to support County data collection.
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
☐ Submit a completed Pricing Schedule.
• (Page 8),
IF YOU HAVE NOT DONE BUSINESS WITH THE COUNTY BEFORE, PLEASE PROVIDE THESE ADDITIONAL
FORMS TO SET UP CONTRACTOR IN THE COUNTY’S FINANCIAL SYSTEM:
1. Form W-9, Request for Taxpayer Identification Number and Certification, AND
• https://www.irs.gov/pub/irs-pdf/fw9.pdf
2. California Form 590, Withholding Exemption Certification, OR
• https://www.ftb.ca.gov/forms/2022/2022-590.pdf
3. California Form 587, Nonresident Withholding Allocation Worksheet
• Only required for contractors not within the state of California
• https://www.ftb.ca.gov/forms/2022/2022-587.pdf
Page 2 of 8
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)
FOR AS-NEEDED EMBER RESISTANT VENTS
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.
If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by
personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If
mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror’s responsibility to submit a proposal based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check
BuyNet for information.
• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select “Participate in RFx” for this solicitation in BuyNet.
Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.
Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the
contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the
discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ
requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate
anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described
as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless
otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole
criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such
variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the
right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County
reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,
financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability
to perform the contract shall be conclusive.
SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be scheduled with
contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such
sample is acceptable. The County’s decision to award is contingent upon its acceptance of the products provided in the sample. During
the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no
event shall the supplier be permitted to increase prices on the basis of substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting officer at time
of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name
or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics
of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for
award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering
the brand name product specified.
If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space
provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and
the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information
furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.
Page 3 of 8
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)
FOR AS-NEEDED EMBER RESISTANT VENTS
Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the
quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror
must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for
the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for
quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an
award. The information furnished may include specific references to information previously furnished or to information otherwise
available to the purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include
in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,
or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is
not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response
contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff
Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-
Confidential/Proprietary”); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be
considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard
Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County’s PO Terms and
Conditions are available at: https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local
Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local
Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent
upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment
beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code
section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay
California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first
payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County
(forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver
or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu
of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites
(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you
any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.
FRANCHISE TAX BOARD WEBSITES:
http://www.ftb.ca.gov
http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml
http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml
http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml
http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml
/
/
/
Page 4 of 8
COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)
FOR AS-NEEDED EMBER RESISTANT VENTS
EXHIBIT A - STATEMENT OF WORK/SPECIFICATIONS
1. GENERAL INFORMATION
1.1. San Diego County Fire (County Fire) is performing ignition-resistant retrofits to County Fire’s Fire Stations throughout the
County of San Diego using the FEMA Pre-Disaster Mitigation grant. To meet building requirements and enhance facility
resilience, high-performance ember-resistant vents and associated installation materials are required. These products shall
significantly reduce or prevent damage or loss of critical infrastructure to County Fire’s Fire Stations resulting from wildfire
by Structure Hardening: Application of ignition-resistant and/or noncombustible materials on existing fire stations.
1.2. This contract seeks to purchase as-needed ember-resistant vents and all necessary ancillary materials for installation at the
County Fire Stations ensuring compliance with:
1.2.1.
1.2.2.
1.2.3.
1.2.4.
California Building Code (CBC) Chapter 7A – Exterior Wildfire Exposure
ASTM Standards (E2886/E2886M, E2912)
International Code Council (ICC) Acceptance Criteria AC377 or equivalent for fire/ember penetration performance
Minimum 20-year product warranty against corrosion, defect, or failure
1.3. The term of the agreement shall be the Initial Term (Date of Award) through June 30, 2026, with one (1) County Option Period
through June 30, 2027. With an option to extend the term of this Agreement for six (6) months beyond the expiration and not
to exceed December 31, 2027. This option shall be automatically exercised unless County notifies Contractor in writing not
less than thirty (30) days prior to an Option Period that the County does not intend to extend the Agreement.
1.3.1. Initial Term – Date of Award through June 30, 2026
1.3.2. 1st Option Period – July 1. 2026 through June 30, 2027
2. SPECIFICATIONS
2.1. Offeror must submit items that meet the following enhanced specifications approved for both retrofit and new construction
applications.
2.2. All vents must be tested for ember intrusion and flame penetration.
2.3. Products must be designed and certified for high wind-driven ember exposure and tested to resist debris clogging.
2.4. All vent materials must be non-combustible, corrosion-resistant (aluminum, stainless steel, or equivalent), UV-resistant, and
designed for exterior exposure.
2.5. Mesh screens must prevent the intrusion of embers ≥ 3mm while maintaining adequate airflow.
2.6. Offeror shall provide the manufacturer, part number, technical data sheet, and certification documents for each item number
on the Pricing Schedule.
2.7. Offeror shall provide ember-resistant vents and associated materials, including but not limited to:
2.7.1.
NON-CORROSIVE MESH
2.7.1.1. Size: Approx. 36” x 50’ per roll
2.7.1.2. Dimensions: ≤ 1/8” (3mm) mesh with corrosion-resistant coating
2.7.1.3. Must be stainless steel, aluminum, or equivalent high-durability metal (no galvanized steel or low-grade
metals)
2.7.1.4. Intended use for vent retrofits where full vent replacement is not possible
2.7.2.
DRYER VENT
2.7.2.1. Dimension: 4”
2.7.2.2. Must be ember- and flame-resistant, with back-draft damper or equivalent design to prevent ember intrusion
2.7.2.3. Replace vents that are not compliant with fire code regulations
2.7.3. FOUNDATION VENT
2.7.3.1. Dimension: Approximately 6.5” x 1.5”
2.7.3.2. Must meet CBC Ch. 7A ember resistance and corrosion resistance standards
2.7.4.
GABLE VENTS
2.7.4.1. Dimensions
2.7.4.1.1. 10” x 18”
2.7.4.1.2. 12” x 12”
2.7.4.1.3. 12” x 24”
2.7.4.1.4. 15” x 21”
2.7.4.1.5. 18” x 24”
2.7.4.1.6. 24” x 24”
Page 5 of 8
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