Professional Operation & Management Services for West Chester Baseball Complex

West Chester Township (the “Township”) is seeking proposals from qualified sports facility operators to manage, program, and maintain the West Chester Baseball Complex. The selected Operator will be responsible for maximizing economic impact through tournaments and events, while also ensuring community access, high-quality facility standards, and long-term financial sustainability.

RFP for Operation and Management of Community Baseball Complex - West Chester Ohio

AMENDMENT 1 - RFP for Operation and Management of Community Baseball Complex - West Chester Ohio

RESPONSES DUE: Oct. 24, 2025, 4PM EST

RFP Schedule as of Sept. 29, 2025 (Amendment #1)

Listed below is the RFP schedule; adjustments may be made based on the needs of the Township. Any changes to this schedule will be noted on the Township website.

Request for Proposals issued                                                           Sept. 24, 2025

Site Visit & Pre-Bid Meeting #1                                                       Oct. 3, 1 p.m.– 4 p.m.

Location: 8650 Union Centre Blvd., West Chester

RSVP required by no later than Oct. 1, 2025

to Jenna Whittaker at JWhittaker@WestChesterOH.org

Site Visit & Pre-Bid Meeting #2                                                      Oct. 13, 1 p.m.– 4 p.m.

Location: 8650 Union Centre Blvd., West Chester

RSVP required by no later than Oct. 10, 2025

to Jenna Whittaker at JWhittaker@WestChesterOH.org

Questions due via email                                                                    Oct. 17, 2025

Distribution of answers to questions                                              Oct. 20, 2025

Proposals due - No later than 4:00 p.m. EST                                   Oct. 24, 2025

Interviews, if required                                                                      Oct. 30-31, 2025

Preferred Operator recommended to Trustees                             Nov. 4, 2025

Notice of Award approved by Board of Trustees                           Nov. 18, 2025

Contract negotiations (15 business days, excluding holidays)        Nov. 19-Dec. 12, 2025

Contract approved by Board of Trustees                                        Dec. 16, 2025

Estimated start date (contract signed)                                          Dec. 17, 2025