Whitmire Subertown/Gary Street Sidewalk CDBG 4-CE-22-09

Subertown Road / Gary Street
Sidewalk Project
CDBG Project # 4-CE-22-009
Bid No. 2026-01
Newberry County
South Carolina
Construction Specifications
Engineer Project Number: 1192
Set #
__________ September 2026

INTENTIONALLY BLANK
Subertown Road/Gary Street
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CDBG Project # 4-CE-22-009

TABLE OF CONTENTS
SECTION TITLE
GENERAL
01105 Invitation to Bid
------- Newberry County Instructions, General Provisions,
and General Conditions
01110 Information for Bidders
01140 Bid
01142 Bid Bond
01210 Agreement
------- Certificate of Acknowledgement, for Agreement
01212 Performance Bond
01214 Payment Bond
------- Certificate of Acknowledgement, for Contract Bond
------- Notice of Award
------- Notice to Proceed
01230 General Conditions
01232 Supplemental Conditions
------- CDBG Contract Special Provisions, Revised 10/2024
01250 Measurement and Payment
DIVISION 2 - SITE WORK
02050 Demolition and Removal
02110 Clearing and Grubbing
02140 Dewatering
02200 Earthwork
02210 Unclassified Excavation & Grading
02220 Excavation and Backfill
02231 Subgrade
02235 Macadam Base Course
02270 Erosion Control
02271 Engineering Fabrics
02277 Temporary Silt Fence
02511 Bituminous Pavements
02523 Concrete Sidewalk & Driveway
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02527 Concrete Curb & Gutter
02575 Paving Repair & Resurfacing
02616 Pavement Removal & Replacement
02721 Drainage Structures & Inlets
02722 Drainage Pipe & Culverts
02820 Grassing
02933 Seeding & Mulching
02995 Clean Up
DIVISION 3 - CONCRETE
03100 Concrete Form Work
03200 Concrete Reinforcement
03300 Cast-In Place Concrete
DIVISION 5 - METALS
05720 Decorative Metal Railings
MISCELLANEOUS
------ Report of Subsurface Exploration and Engineering Evaluation
------ SCDOT Encroachment Permit
------ Voluntary Donation of Property Easement for Construction
Appendix A Davis-Bacon Wage Determination - Highway SC20260040
Appendix B Section 3 Forms:
Information Sheet for Contractors/Business Concerns
Business Concern Certification Form
Targeted Section 3 Worker Self-Certification Form
Labor Hours Tracking Form
Appendix C Other Required Forms:
Contractor Illegal Immigration Certifications
Debarment Certification
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SECTION 01105 INVITATION FOR BIDS
PROJECT: Subertown Road/Gary Street Sidewalk Project
CDBG Project # 4-CE-22-009
Bid No. 2026-01
OWNER: Newberry County
P.O. Box 156
Newberry, SC 29108
RECEIPT OF BIDS: Separate sealed bids for the construction of the above referenced project will
be received by Newberry County at, attention Crystal Waldrop, Purchasing Director, located at P.O.
Box 156, Newberry, SC 29108, October 29, 2026 at 2:00 PM. The envelope should be clearly
labeled with the project information as well as the text "SEALED BID" in a clearly legible position.
PROJECT DESCRIPTION: The project consists of pedestrian improvements that shall include but
not be limited to demolition, the installation of concrete sidewalks, asphalt patching and repair, pour
in place retaining walls, metal railing, curbing, pavement marking, seeding, and installation of
drainage infrastructure. The project scope consists of furnishing all materials, equipment, labor, and
means necessary to complete the project as per plans and specifications. Prior experience,
qualifications, and product certification will be required.
PRE-BID MEETING: A Non-Mandatory Pre-bid meeting will be held at 1309 College Street,
Newberry, SC 29108 on October 8, 2026 at 10:00 AM. The purpose of such meeting will be to
review this project and to answer any questions regarding the project.
QUESTIONS:
All questions regarding this Project should be submitted to:
Crystal Waldrop
P.O. Box 156, Newberry, SC 29108 (803) 321-2100
E-mail: cwaldrop@newberrycounty.gov
Bid related questions will be accepted through October 16, 2026 at 5:00 PM.
The preference is that questions be submitted by email. The answers to all questions asked will be
shared with all participants in the Bid process.
DOCUMENTS AVAILABLE: A non-refundable deposit of $250.00 will be required to obtain a
copy of Contract Documents, which can be requested from The LandPlan Group South, 1206 Scott
Street, Columbia, SC 29201. Phone (803) 256-0562
Documents may be obtained in pdf format without cost. For a link to download, please email a
request to Kimberly Shealy at admin@landplansouth.com.
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This project is being funded in whole or in part by the Community Development Block Grant
Program (CDBG). All federal CDBG requirements will apply to the contract. All contractors
and subcontractors are required to be registered in the federal System for Award Management
(SAM). Bidders on this work will be required to comply with the President's Executive Order
No. 11246 & Order No. 11375 which prohibits discrimination in employment regarding race,
creed, color, sex, or national origin. Bidders must comply with Title VI if the Civil Rights Act of
1964, the Davis-Bacon Act, the Anti-Kickback Act, the Contract Work Hours and Safety
Standards Act, and 40 CFR 33.240.
Bidders must also make positive efforts to use small and minority-owned business and to offer
employment, training and contracting opportunities in accordance with Section 3 of the Housing
and Urban Development Act of 1968. Attention of bidders is particularly called to the requirements
as to conditions of employment to be observed and minimum wage rates to be paid
under the contract.
All bidders are advised that the application with cost estimate is available for review.
The owner reserves the right to waive any irregularities, or to reject any or all bids.
No bidder may withdraw his bid within 90 days after the actual date of the opening thereof.
"EQUAL EMPLOYMENT OPPORTUNITY"
(End of Section 01105)
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NEWBERRY COUNTY INSTRUCTIONS, GENERAL PROVISIONS,
AND GENERAL CONDITIONS
INSTRUCTIONS TO BIDDERS
1. Only one copy of bid is required unless otherwise specified.
2. Bids, amendments thereto or withdrawal request must be received by the time advertised
for bid openings to be timely filed. It is the vendor's sole responsibility to ensure that these
documents are received by the purchasing office at the time indicated in the bid document.
PLEASE NOTE THE VENDOR IS ULTIMATELY RESPONSIBLE
FOR VERIFYING THEY HAVE RECEIVED ANY/ALL ADDENDA
PRIOR TO THE BID OPENING.
3. When specifications or descriptive papers are submitted with the bid, enter bidder's name
thereon.
4. Submit your signed bid on the bidder's schedule provided. Show bid number on envelope
as instructed and the bid name or description. Newberry County accepts no responsibility
for unmarked or improperly marked envelopes.
5. Bidders must clearly mark as "Confidential" each part of their bid which they consider to
be proprietary information that could be exempt from disclosure under Section 30-4-40
Code of Laws of South Carolina, 1976, as amended, (also known as the Freedom of
Information Act). The County reserves the right to determine whether this information
should be exempt from disclosure and no legal action may be brought against the County
or its agents for its determination in this regard.
6. By submission of a bid, you are guaranteeing that all goods and services meet the
requirements of the solicitation during the contract period.
7. Tie bids will be resolved in accordance with the provisions of the Newberry County
Purchasing Ordinance.
8. A copy of the bidder's W-9 shall be included in the submission.
GENERAL PROVISIONS
1. The County of Newberry reserves the right to reject any and all bids, to cancel a solicitation,
and to waive any technicality if deemed to be in the best interest of the County.
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2. Unit prices will govern over extended prices unless otherwise stated in this bid invitation.
3. PROHIBITION OF GRATUITIES: South Carolina law and the Newberry County
Purchasing Ordinance prohibit the giving of anything of value in return for favors or other
preferential treatment in the purchasing process. Bidders should govern themselves
accordingly.
4. BIDDERS QUALIFICATION: Bidders must, upon request of the county, furnish
satisfactory evidence of their ability to furnish products or services in accordance with the
terms and conditions of these specifications. The County reserves the right to make the
final determination as to the bidder's ability to provide the products or services requested
herein. Bidder determined to be irresponsible bidders are not allowed to bid to provide the
County goods or services.
5. BIDDERS RESPONSIBILITY: Each bidder shall fully acquaint himself with
conditions relating to the scope and restrictions attending the execution of the work under
the conditions of this bid. It is expected that this will sometimes require on-site
observation. The failure or omission of a bidder to acquaint himself with existing
conditions shall in no way relieve him of any obligation with respect to this bid or to the
contract.
6. AWARD CRITERIA: The contract shall be awarded to the lowest responsible and
responsive bidder(s) whose bid meets the requirements and criteria set forth in the
Invitation for Bid. Award may be made to one or a multiple of bidders, whichever deems
to be in the best interest of the County, or unless otherwise stated on the bidder's schedule.
7. WAIVER: The County reserves the right to waive any Instruction to Bidders, General
or Special Provisions, General or Special Conditions, or specifications deviation if deemed
to be in the best interest of the county.
8. COMPETITION: This solicitation is intended to promote competition. If any
language, specifications, terms and conditions, or any combination thereof restricts or
limits the requirements in this solicitation to a single source, it shall be the responsibility
of the interested vendor to notify the Purchasing Director on in writing within five (5) days
prior to the opening date. The solicitation may or may not be changed but a review of such
notification will be made prior to the award.
9. REJECTION: Ambiguous bids which are uncertain as to terms, delivery, quantity,
or compliance with specifications may be rejected or otherwise disregarded if such action
is in the best interest of the County.
10. RIGHT TO PROTEST: Any prospective bidder, offeror, or contractor, who is aggrieved
in connection with the solicitation of a contract shall protest in writing to the Purchasing
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Director within ten (10) calendar days of the date of issuance of the Invitation to Bid or
other solicitation documents, whichever is applicable, or any amendment thereto, if the
amendment is at issue. Any actual bidder, offeror, or contractor, who is aggrieved in
connection with the intended award or award of a contract, shall protest in writing to the
purchasing director within ten (10) calendar days of the notification of intent to award or
statement of award.
11. PROTEST PROCEDURE: A protest shall be in writing, submitted to the purchasing
director, and shall set forth the specific grounds of the protest with enough particularity to
give notice to the issues to be decided.
GENERAL CONDITIONS
1. DEFAULT: In case of default by the contractor, the County reserves the right to
purchase any or all items in default in the open market, charging the contractor with any
excessive costs. Should such charge be assessed, no subsequent bids of the defaulting
contractor will be considered until the assessed charge has been satisfied.
2. NON-APPROPRIATION: Any contract entered into by the County resulting from this
bid invitation shall be subject to cancellation without damages or further obligation when
funds are not appropriated or otherwise made available to support continuation of
performance in a subsequent fiscal period or appropriated year.
3. HOLD HARMLESS AND INSURANCE: The successful bidder shall indemnify and
hold harmless the County of Newberry and all County officers, agents and employees
against all suits or claims for personal injury or property damage resulting from, or arising
from, the successful bidder's performance of the contract, as well as against any suits or
claims of any character brought against the County or its agents or employees by reason
of any claim of infringement of any patent, trade mark, trade dress, or copyright, including
reimbursement to the County for all attorneys fees and court costs incurred by the County
in defending itself or its agents or employees against any such claim or suit. In addition,
the successful bidder will maintain a public liability policy with minimum limits of
$500,000 per occurrence, or $1,000,000 single limit, for damages arising from acts
which occur during the contract period, with the County of Newberry named as an
additional insured on the policy; the successful bidder shall also maintain workers
compensation and vehicle liability insurance in the amounts required by statutory
law. Proof of such coverage will be provided upon demand or as otherwise provided in
the bid specifications.
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4. CONTRACT ADMINISTRATION: Questions or problems arising after award of
this contract shall be directed to the Purchasing Director, P.O. Box 156, Newberry, SC
29108, or by calling 803-321-1420.
5. FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the
failure to perform the contract arises out of causes beyond the control and without fault or
negligence of the contractor. Such causes may include, but are not restricted to acts of God
or of a public enemy, acts of Government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather; but in every case the failure to perform must be beyond the control and
without the fault or negligence of the contractor. If the failure to perform is caused by
default of a subcontractor, and if such default arises out of causes beyond the control of
both the contractor and subcontractor and without excess costs for failure to perform,
unless the supplies or services to be furnished by the subcontractor were obtainable from
other sources in sufficient time to permit the contractor to meet the required delivery
schedule.
6. PUBLIC RELEASE: Contractor agrees not to refer to award of this contract in
commercial advertising in such a manner as to state or imply that the products or services
provided are endorsed or preferred by the User.
7. QUALITY OF PRODUCT: Unless otherwise indicated in this bid it is understood
and agreed that any items offered or shipped on this bid shall be new, in first class
condition, and without defect that all containers shall be new and suitable for storage or
shipment, and that prices include standard commercial packaging and shipping to the
specified destination in Newberry County. No demonstration models shall be sold as new,
without prior written permission of the County.
8. S.C. LAW CLAUSE: Upon award of a contract under this bid, the person,
partnership, association or corporation to whom the award is made must comply with the
laws of South Carolina which require such person or entity to be authorized and/or licensed
to do business with this State. Notwithstanding the fact that applicable statutes may exempt
or exclude the successful bidder from requirements that it be authorized and/or licensed to
do business in this State, by submission of this signed bid, the bidder agrees to subject
himself to the jurisdiction and process of the courts of the State of South Carolina as to all
matters and disputes arising or to arise under the contract and the performance thereof,
including any questions as to the liability for taxes, licenses, or fees levied by the State.
9. ASSIGNMENT: No contract or its Provisions may be assigned, sublet, or transferred
without the written consent of the Purchasing Director.
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