TO PROVIDES AUTOMATION AND INDUSTRIAL CONTROL SERVICES

Location:	Louisiana
Posted:	Oct 29, 2025
Due:	Dec 12, 2025
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Solicitation No:	JPP-RFP-0508
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

TO PROVIDE

AUTOMATION AND INDUSTRIAL CONTROL SERVICES

RFP No.: ___0508______________________

Proposal Receipt Date: __December 12, 2025____________

Proposal Receipt Time: __3:30 p.m.____________

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ........................................... 1

1.1 Background, Goals and Objectives........................................................................................... 1

1.2 Purpose...................................................................................................................................... 2

1.3 Pre-proposal Conference........................................................................................................... 2

1.4 Proposal Guarantee ................................................................................................................... 2

1.5 Performance Bond .................................................................................................................... 2

1.6 Fidelity Bond Requirements – NOT REQUIRED FOR THIS RFP ......................................... 3

1.7 Scope of Work/Services............................................................................................................ 3

1.8 Proposer Minimum Requirements ............................................................................................ 6

1.9 Period of Agreement ................................................................................................................. 7

1.10 Deliverables ............................................................................................................................ 7

1.11 Location .................................................................................................................................. 7

1.12 Proposal Submittal .................................................................................................................. 7

1.13 Proposal Response Format...................................................................................................... 8

1.14 Schedule of Events................................................................................................................ 10

PART II – EVALUATION CRITERIA ....................................................................................... 12

2.1 TECHNICAL PROPOSAL .................................................................................................... 12

2.2 PRICE PROPOSAL................................................................................................................ 12

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS .................................. 13

3.1 Number of Response Copies................................................................................................... 13

3.2 Legibility/Clarity..................................................................................................................... 13

3.4 Written Inquiries ..................................................................................................................... 13

3.5 Inquiry Periods........................................................................................................................ 13

3.6 Required Signed and Notarized Affidavits ............................................................................. 14

3.7 Proposal Validity .................................................................................................................... 14

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 15

3.9 Cost of Offer Preparation........................................................................................................ 15

3.10 Acceptance of Proposal Content........................................................................................... 15

3.11 Written or Oral Discussions/Presentations ........................................................................... 15

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 15

3.13 Taxes ..................................................................................................................................... 16

3.14 Selected Proposer’s Responsibilities .................................................................................... 16

3.15 Insurance Requirements........................................................................................................ 16

3.16 Sub-Contractor Requirements............................................................................................... 17

3.17 No Guarantee of Quantities .................................................................................................. 17

3.18 Contract Negotiations ........................................................................................................... 17

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 17

3.20 Evaluation and Selection....................................................................................................... 18

3.21 Indemnification ..................................................................................................................... 19

3.22 Payment for Services ............................................................................................................ 20

3.23 Termination........................................................................................................................... 20

3.24 Assignment ........................................................................................................................... 21

3.25 EEOC and ADA Compliance ............................................................................................... 21

3.26 Records ................................................................................................................................. 21

3.27 Content of Contract/Order of Precedence............................................................................. 22

3.28 Contract Changes .................................................................................................................. 22

3.29 Substitution of Personnel ...................................................................................................... 22

3.30 Force Majeure ....................................................................................................................... 23

3.31 Governing Law ..................................................................................................................... 23

3.32 Claims or Controversies........................................................................................................ 23

3.33 Cybersecurity Training ......................................................................................................... 23

PART IV – FEDERAL CONTRACT PROVISIONS .................................................................. 24

4.1 Performance Requirements – NOT APPLICABLE .............................................................. 24

PART V – PERFORMANCE STANDARDS .............................................................................. 25

5.1 Performance Requirements..................................................................................................... 25

5.2 Performance Measurement/Evaluation ................................................................................... 25

PART VI - APPENDICES ........................................................................................................... 26

ATTACHMENT “A”.................................................................................................................... 26

ATTACHMENT “B”.................................................................................................................... 28

ATTACHMENT “C”.................................................................................................................... 30

ATTACHMENT “D”.................................................................................................................... 31

ATTACHMENT “E” .................................................................................................................... 32

ATTACHMENT “F” .................................................................................................................... 34

REQUEST FOR PROPOSAL

FOR

AUTOMATION AND INDUSTRIAL CONTROL SERVICES

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

Jefferson Parish Drainage Department of Public Works operates seventy-two (72) pump

stations located throughout Jefferson Parish. Pump stations are equipped with automation

and industrial control systems enabling remote control and operation of equipment critical

to flood protection. This system needs to be inspected and maintained by a private

contractor on a regular basis and on an as-needed basis in order to assure the critical

operation and reliability of the system.

Jefferson Parish Drainage Department of Public Works is requesting proposals from firms

interested to provide all scheduled annual preventative maintenance and as-needed

technical support services.

The services desired include, but are not limited to:

Preventative Maintenance: The vendor shall provide Annual Preventative

Maintenance with associated pricing that includes the Preventive Maintenance

services required at the various pump stations. The vendor shall also provide a

written Service Report (per site) summarizing the performed work, identifying any

problems, and making suggestions for system improvement.

Technical Support Services: Vendor shall be able to provide programming and

tuning of instrumentation pump station controls; response to electrical and

instrumentation troubleshooting requests; calibration of instruments (including flow

meters, pressure transmitters, and level transmitters); replacement and

programming of radio communication equipment; SCADA/HMI support; SCADA

communications troubleshooting; procedure development and as-built

documentation, HMI and PLC program development and modifications, and

operations and maintenance training services.

The vendor shall provide technical support service and associated pricing for the

following four (4) categories: Demand Services (non-emergency and non-

storm/weather related service requests), Emergency Services (high priority non-

storm/weather related service requests requiring a four hour response), Premium

time service (apply only when work is performed on weekends, Jefferson Parish legal

holidays or before 7:00 A.M. and after 5:00 P.M), and Storm Services (services

required up to forty-eight (48) in advance of a named storm event, continuing during

the event and for up to forty-eight (48) hours following the event).

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter “JPCO”)

Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of

Work as defined in Section 1.7 hereof. By submitting a proposal, Proposer agrees to comply

with all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of

Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

1.3 Pre-proposal Conference

A pre-proposal conference will be held at 10:00 a.m., November 13,2025 in the Jefferson

Parish Purchasing Department located in General Government Building at 200

Derbigny St. Suite 4400 Gretna, La. 70053). Prospective Proposers may participate in

the conference to obtain clarification of the requirements of the RFP and to receive answers

to relevant questions thereto. Any Prospective Proposer intending to submit a proposal is

encouraged to attend and should have at least one authorized representative attend the

pre-proposal conference.

Although impromptu questions will be permitted and spontaneous answers will be provided

during the pre-proposal conference, the only official answer or position of the Parish of

Jefferson will be stated in writing in response to written questions in the form of addenda

provided to all Prospective Proposers.

1.4 Proposal Guarantee

Each proposal shall be accompanied by a Proposal Guarantee in the form of an electronic

bond from an electronic surety bond through the respective online clearinghouse bond

management system(s) as indicated in the electronic bid Solicitation on Central Bidding and

licensed to conduct business in the State of Louisiana payable to Jefferson Parish in the

amount of two thousand five hundred dollars ($2,500.00). A Proposal Guarantee may be

forfeited for failure on the part of the Selected Proposer to execute the proposed contract

thirty (30) days after such proposed contract is submitted to Selected Proposer in conformity

with the terms, conditions, and specifications of this RFP. A Proposal Guarantee, not

otherwise forfeited herein under shall be returned to Proposer(s) upon the award of a

contract.

When an Electronic Bond is required, it must be submitted through

www.centralbidding.com. To access the bonding companies on Central Bidding,

hover over the “Central Bidding” link at the top of the page and select the “Bid

Bonds” link. The electronic bond number is to be placed in the required section listed

on the standard envelope. Scanned copies of bonds will not be accepted with your

submission.

1.5 Performance Bond

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0508	TO PROVIDES AUTOMATION AND INDUSTRIAL CONTROL SERVICES Original: JPP-RFP-0508	10/29/2025	12/12/2025 3:30:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net