RCPAC Grease Interceptor Preventative Maintenance

Location:	North Carolina
Posted:	Nov 24, 2025
Due:	Dec 23, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	274-2026-RCPAC-06
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals # 274-2026-RCPAC-06

Title: RCPAC Grease Interceptor Preventative Maintenance

Issue Date: November 24, 2025

Due Date: December 23, 2025, no later than 12:00 PM

EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Raleigh Convention Center and

Performing Arts Complex

Direct all inquiries concerning this RFP to:

John Huges,

Maintenance & Operations Superintendent

Email: John.Hughes@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 5

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Final Selection ................................................................................. 11

3.3 Notice to Proposers Regarding RFP Terms & Conditions ............... 11

3.4 Contract Term…………………………………………………………….11

4. Scope of Services .................................................................................. 11

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 15

Appendix III – Reference Questionnaire (Instructions) ................................. 17

Appendix III – Reference Questionnaire Form ............................................... 18

Appendix IV – Sample Contract ...................................................................... 20

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals to contract for the following service:

The Raleigh Convention and Performing Arts Complex (RCPAC) is seeking a licensed

general contracting firm to manage the grease interceptors at the Raleigh Convention

Center. To be considered responsive, contractors must respond to this solicitation in

accordance with the requirements, specifications, commercial terms, and provisions as

described and set forth herein. Services will begin on the execution of a contract

between the selected Contractor and the City. The term of the awarded contract is

expected to be three years with the option to renew for two additional (1) year terms.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

John Hughes, Maintenance & Operations

Superintendent

Email Address

John.Huges@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The Raleigh Convention and Performing Arts Complex (RCPAC) includes the Raleigh

Convention Center, the Martin Marietta Center for Performing Arts, the Red Hat

Amphitheater, and the Coastal Federal Credit Union Music Park at Walnut Creek.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

Date and Time

November 24, 2025

December 2, 2025, at 10:00 AM Raleigh

Convention Center’s Main Lobby

December 9, 2025, by 12:00 PM

December 16, 2025

December 23, 2025, by 12:00 PM

Selection Announced

(tentative)

Week of January 5, 2026

1.4 Pre-Proposal Conference

A required Pre-Proposal conference and site visit for all prospective proposers is

scheduled for December 2, 2025. At 10:00am in the Raleigh Convention Center’s main

lobby located at 500 S. Salisbury Street, Raleigh, NC 27601. Prospective Proposers are

encouraged to submit written questions in advance. After the Pre-Proposal conference,

Proposers will have the opportunity to attend a site visit of the grease interceptors. Date,

time, and location of pre-proposal conference is shown above in the RFP Timeline

(Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

John Hughes, Maintenance & Operations

Superintendent

Email Address

John.Hughes@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: John Hughes, Administrative

500 S. Salisbury Street

Raleigh, NC 27601

RFP No. 274-2026-RCPAC-06

RCPAC Grease Interceptor Preventative

Maintenance

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: John Hughes, Administrative

500 S. Salisbury Street

Raleigh, NC 27601

RFP No. 274-2026-RCPAC-06

RCPAC Grease Interceptor Preventative

Maintenance

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of RFP #274-2026-RCPAC-06 RCPAC Grease

Interceptor Preventative Maintenance signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered and will be returned unopened to the return address on the

submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any

incomplete proposal may be eliminated from competition at the discretion of the

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-2026-RCPAC-06
Project Title:	RCPAC Grease Interceptor Preventative Maintenance
Description:	The Raleigh Convention and Performing Arts Complex (RCPAC) is seeking a licensed general contracting firm to manage the grease interceptors at the Raleigh Convention Center. To be considered responsive, contractors must respond to this solicitation in accordance with the requirements, specifications, commercial terms, and provisions as described and set forth herein. Services will begin on the execution of a contract between the selected Contractor and the City. The term of the awarded contract is expected to be three years with the option to renew for two additional (1) year terms.
Opening Date:	12/23/2025 12:00 PM
Posted Date:	11/25/2025
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-2026-RCPAC-06	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2025-12-23T12:00:00.0000000	Posted Date * 2025-11-24T15:40:38.0000000Z	Commodity Code Industrial food and beverage equipment
Mandatory Conference/Site Visit 2025-12-02T05:00:00.0000000Z	Special Instructions John Huges, Maintenance & Operations Superintendent Email: John.Hughes@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Nikolai Merza
Description The Raleigh Convention and Performing Arts Complex (RCPAC) is seeking a licensed general contracting firm to manage the grease interceptors at the Raleigh Convention Center. To be considered responsive, contractors must respond to this solicitation in accordance with the requirements, specifications, commercial terms, and provisions as described and set forth herein. Services will begin on the execution of a contract between the selected Contractor and the City. The term of the awarded contract is expected to be three years with the option to renew for two additional (1) year terms.

Attachments RFP #274-2026-RCPAC-06 (Grease Interceptor PM).pdf (499.18 KB)