Humane Society Police Officer Training Contining

Location:	Pennsylvania
Posted:	Jan 13, 2026
Due:	Feb 13, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services U - Education and Training Services
Solicitation No:	2026-1-1
Publication URL:	To access bid details, please log in.

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pennsylvania

DEPARTMENT OF AGRICULTURE

Solicitation of Proposals #PDA-SFP-2026-1-1

Humane Society Police Officer Training and Continuing Education

Date of Issue: January 13, 2026

1. Summary of Purpose:

The Pennsylvania Department of Agriculture is soliciting proposals for one contractor to conduct

both the training program and continuing education program under the Humane Society Police

Officer Act, 22 Pa.C.S.A. §3712 and §3713.

2. Summary of Content of Proposals:

2.1 Proposed Compensation/Financial terms: All proposals shall state that the training and

education shall be paid for exclusively from fees received from those receiving the training or

education and without the expenditure of any Commonwealth taxpayer funds.

2.2 Work Plan: Proposals shall contain a narrative description of how the proposer shall

provide the training program and continuing education program required by law by the Humane

Society Police Officer Act, 22 Pa.C.S.A. §3712 and §3713 and as set forth in APPENDIX A,

including the identification by name and a summary of experience of the staffing to be utilized,

as well as third-party vendors/contractors/suppliers to be used to accomplish the outlined tasks.

The narrative should include the anticipated time for each task to be accomplished, in terms of

number of man-hours and the dates on which the work will be performed and accomplished. Tasks

shall be as set forth in APPENDIX A.

3. Pre-Proposal Conference and Response Dates:

3.1 A pre-proposal conference will be held in this matter on January 30, 2026 at 10 AM via

Microsoft Teams. Please email Sheila Strubhar sstrubhar@pa.gov to RVSP to the pre-proposal

conference by close of business January 29, 2026 to receive the teams link. The purpose of this

conference is to clarify any points in the SFP. The pre-proposal conference is for information only.

Answers furnished during the conference will not be official until verified, in writing, by the issuing

Office. All questions and written answers will be answered as an addendum to and become part of

the SFP.

3.2 Proposals must be received in the issuing Office no later than 3 :30 p.m.,

February 13, 2026. Late proposals will not be considered.

3.3 The Commonwealth of Pennsylvania reserves the right to reject any, and all

proposals, waive any defect or negotiate for better terms.

3.4 Proposals must be submitted in a sealed envelope with the following words printed

boldly on the front of the envelope: Solicitation of Proposals #PDA-SFP-2026-1-1

Humane Society Police Officer Training and Continuing Education, DUE DATE:

February 13, 2026.

3.5 If you have any questions concerning the enclosed SFP, please contact Sheila

Strubhar, t h e i s s u i n g Officer at (717) 787-1467 or sstrubhar@pa.gov

4. Solicitation Instructions - General Information For Proposers

4.1 PURPOSE:

The Pennsylvania Department of Agriculture is soliciting proposals for one contractor to

conduct both the training program and continuing education program under the Humane

Society Police Officer Act, 22 Pa.C.S.A. §3712 and §3713.

4.2 ISSUING OFFICE:

The Department of Agriculture Contracts and Procurement Division has issued this SFP for the

Commonwealth of Pennsylvania. The sole point of contact is:

Issuing Officer: Sheila Strubhar

Contracts and Procurement Division,

Department of Agriculture

2301 N. Cameron Street

Harrisburg, PA 17110-9408

Phone:(717) 787-1467

Fax: (717) 783-9733

sstrubhar@pa.gov

4.3 SCOPE:

The SFP contains instructions governing the proposals to be submitted, the requirements

that must be met to be eligible for consideration, and a description of the Commonwealth's

and the selected proposer's responsibilities.

4.4 COMMENCEMENT:

The Commonwealth desires an agreement, substantially in the form attached hereto as

Appendix B, be executed by a successful proposer, as a result of this SFP no later than 20

days from the response deadline. No agreement is binding or effective until executed by all

Commonwealth parties required to sign.

4.5 RESPONSE DATE:

To be considered, proposals must arrive at the issuingOffice no later than 3:30 p.m., on the

date set forth above under "Response Date." No late proposals will be considered.

4.6 SUBMISSION OF PROPOSALS:

To be considered, interested parties must submit a response to this SFP using the format

provided in the "Proposal Requirements" section of this document. Proposers will make no other

distribution of their proposals. Proposals must be signed by an official who is authorized to bind

the interested party to its provisions. For this SFP, the proposal must remain firm and binding for

at least 90 days from the deadline for SFP proposal submission.

Moreover, the conditions of the selected proposal will become binding obligations if an agreement

is entered into with the Commonwealth. Proposers must submit a completeproposal. Failure to

include any of the required information will delay evaluation of theproposal and may, at the

Commonwealth's sole discretion, result in its rejection. Proposals must be submitted in a sealed

envelope with the following words printed boldly on the front of the envelope: Solicitation of

Proposals #PDA·SFP-2018-2019 Humane Society Police Officer Training and Continuing

Education, DUE DATE: February 13, 2026.

Each Proposer submitting a proposal specifically waives any right to withdraw or modify it, except

that the Proposer may withdraw its proposal by written notice received at the issuing Office's

address specified for proposal delivery prior to the exact hour and date specified for proposal

receipt. A Proposer or its authorized representative may withdraw its proposal in person prior to the

exact hour and date set for proposal receipt, provided the withdrawing person provides

appropriate identification and signs a receipt for the proposal. A Proposer may modify its submitted

proposal prior to the exact hour and date set for proposal receipt only by submitting a new sealed

proposal or sealed modification which complies with the SFP requirements.

4.7 ECONOMY OF PREPARATION:

Proposals should be prepared simply and economically, providing straightforward, concise

descriptions of the interested party's ability and intentions to meet the requirements of the

SFP.

4.8 TYPE OF AGREEMENT:

The selected proposer will be expected to enter into an agreement in substantially the same form

as attached in Appendix B. The terms and conditions of this SFP and the selected Proposer's

proposal will be incorporated into the agreement by reference. All definitions

and terms and conditions contained in Appendix B are applicable to this solicitation.

4.9 ADDENDA TO THE SFP:

If it becomes necessary to revise any part of this SFP, an addendum will be issued to all

Proposers who received the original SFP. For those who downloaded the SFP from the PA

Department of Agriculture website, it will be their responsibility to check the website for

addenda to the SFP prior to submitting proposals.

4.10 QUESTIONS AND ANSWERS:

If a proposer has any questions regarding this solicitation, the Proposer must submit questions

by email, with the subject line contain only the solicitation for proposal identification number set

forth herein to the i s s u i n g Officer. All questions of this nature must be asked prior to the pre-

proposal conference to ensure a timely response. All responses will be posted to the PA

Department of Agriculture website. All questions and responses posted will be considered an

addendum to, and part of this SFP. Each Proposer shall be responsible to monitor the PA

Department of Agriculture website for new and revised SFP information.

4.11 REJECTION OF PROPOSALS / CANCELLATION OF SFP:

T h e i s s u i n g Office reserves the right, in its sole and complete discretion, to reject any and all proposals

received as a result of this SFP or cancel the SFP, at any time prior to the time a license agreement is fully

executed, when it is in the best interests of the Commonwealth.

4.12 INCURRING COSTS:

The issuing Office is not liable for any costs Proposers incur in preparation and submission of

its proposal, in participating in the SFP process or in anticipation of award of any agreement.

4.13 DISCUSSIONS FOR CLARIFICATION:

Proposers may be required to make an oral or written clarification of their proposals to the issuing

Office to ensure thorough mutual understanding and Proposer responsiveness to the solicitation

requirements. The issuing Office will initiate requests for clarification. Clarifications may occur at

any stage of the evaluation and selection process prior to license agreement execution.

4.14 BEST AND FINAL OFFERS:

To obtain best and final offers from Proposers whose proposals are determined by the

Commonwealth, in its sole discretion, to be reasonably susceptible of being selected for award,

the Commonwealth may (a) enter into negotiations; and (b) schedule oral presentations; and

4.15 CONTRACT N EGOTIATIONS:

The issuing Office will notify all Proposers in writing of the Proposer selected for negotiations

after the issuing Office has determined, taking into consideration all the evaluation factors and

in its sole discretion, the proposal that is most advantageous to the Pennsylvania Department

of Agriculture.

4.16 AWARD:

The proposal that is determined to be most advantageous to the Pennsylvania Department of

Agriculture will be offered for execution of an agreement in substantially the form set forth in

Appendix B. Proposers whose proposals are not selected will be notified when negotiations have

been successfully completed and the issuing Office has received the final negotiated

agreement signed by the selected Proposer.

4.17 SELECTED PROPOSER RESPONSIBILITIES:

The selected Proposer will be required to assume responsibility for all commitments offered in

the proposal whether or not the Proposer actually performs them. Further, the

Commonwealth will consider the Proposer to be the sole point of contact with regard to

contractual matters.

4.18 DISCLOSURE OF PROPOSAL CONTENTS:

4.18.1 Confidential Information. The Commonwealth is not requesting, and does not require,

confidential proprietary information or trade secrets to be included as part of Proposers'

submissions in order to evaluate proposals submitted in response to this SFP. Accordingly,

except as provided herein, Proposers should not label proposal submissions as confidential or

proprietary or trade secret protected. Any Proposer who determines that it must divulge such

information as part of its proposal must submit the signed written statement described in

subsection c. below and must additionally provide a redacted version of its proposal, which

removes only the confidential proprietary information and trade secrets, for required public

disclosure purposes.

J ;- ---- -

4.18.2 Commonwealth Use. All material submitted with the proposal shall be considered the property

of the Commonwealth of Pennsylvania and may be returned only at the issuing Office's option.

The Commonwealth has the right to use any or all ideas not protected by intellectual property rights

that are presented in any proposal regardless of whether the proposal becomes part of a contract.

Notwithstanding any Proposer copyright designations contained on proposals, the Commonwealth

shall have the right to make copies and distribute proposals internally and to comply with public

record or other disclosure requirements under the provision of any Commonwealth statute or

regulation, or rule or order of any court of competent jurisdiction.

4.18.3 Public Disclosure. After the execution of any agreement pursuant to this SFP, all proposal

submissions are subject to disclosure in response to a request for public records made under the

Pennsylvania Right-to-Know-Law, 65 P.S. § 67.101, et seq. If a proposal submission contains

confidential proprietary information or trade secrets, a signed written statement to this effect must

be provided with the submission in accordance with 65 P.S. § 67.707(b) for the information to be

considered exempt under 65 P.S. § 67.708(b)(11) from public records requests. If financial

capability information is submitted in response to this SFP such financial capability information is

exempt from public records disclosure under 65 P.S. § 67.708(b)(26).

4.19 NEWS RELEASES:

Unless such tasks are included in the solicitation, proposal or agreement as work to be performed,

Proposers shall not issue news releases, internet postings, advertisements or any other public

communications pertaining to this SFP without prior written approval of the issuing Office, and then

only in coordination with the issuing Office.

4.20 ORDER OF INTERPRETATION:

If any discrepancies in interpretation arise, the terms of the any executed agreement are the

first point of reference, the Solicitation for Proposals and all attachments are second, and the

Proposal is the third.

4.21 RESTRICTION OF CONTACT:

From the issue date of this SFP until the issuing Office selects a proposal for award, the issuing

Officer is the sole point of contact concerning this SFP. Any violation of this condition may be cause

for the issuing Office to reject the offending Proposer's proposal. If the issuing Office later discovers

that the Proposer has engaged in any violations of this condition, the issuing Office may reject the

offending Proposer's proposal or rescind its award. Proposers must agree not to distribute any part of

their proposals beyond the issuing Office. A Proposer who shares information contained in its

proposal with other Commonwealth personnel and/or competing Proposer personnel may be

disqualified.

4.22 PROPOSER'S REPRESENTATIONS AND AUTHORIZATIONS:

By submitting its proposal, each Proposer understands, represents and acknowledges that:

4.22.1 All of the Proposer's information and representations in the proposal are material and

important, and the issuing Office may rely upon the contents of the proposal in awarding the

license. The Commonwealth shall treat any misstatement, omission or misrepresentation as

fraudulent concealment of the true facts relating to the proposal submission.

4.22.2 The Proposer has arrived at the contents of its proposal independently and

without consultation, communication, or agreement with any other Proposer or potential

Proposer.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Department Information
Department/Agency:	Department of Agriculture	Delivery Location:	2301 North Cameron St Harrisburg Pa 17110
County:	Dauphin	Duration:	5 years

Contact Information
First Name:	Sheila	Last Name:	Strubhar
Phone Number: (XXX-XXX-XXXX)	717-787-1467	Email:	sstrubhar@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	01/13/26
Solicitation Due Date:	02/13/26	Solicitation Due Time:	3:30 PM
Solicitation Opening Date:	02/13/26	Solicitation Opening Time:	3:45 PM
Opening Location:	There Will Be No Public Bid Opening For This Sfp
No. of Addendums:	0

Amended Date:	01/13/26