RFP - McDuffie Terminal - Roof Replacements - Addendum 1

Alabama Port Authority
Requisition and Proposal
Project Name 2026 McDuffie Terminal - Roof Replacements
Project # 11700
To: Prospective Bidders Date: August 2026
Please procure the following and deliver to the address below:
Delivery of Proposal: Delivery of Performance of Work:
Alabama Port Authority - McDuffie Coal Terminal-
250 North Water St. 1901 Ezra Trice Blvd.
Mobile, AL 36602 Mobile, AL 36602
Description of Work
This Requisition solicits proposals to replace the roofs on two (2) electrical buildings within the McDuffie
Terminal. The project includes but is not limited to the removal and disposal of existing roofs and replacement.
Work will be in accordance with: the requirements stated herein; and attached Scope of Work Specifications,
reference documents and drawings, Special Conditions and Insurance Requirements; and applicable State of
Alabama Laws. The work consists principally of providing bonds, labor, materials, equipment, insurance,
meeting access requirements, and supervision necessary for replacing the roof as indicated in the Contract
documents.
The Project Sites are located at the Alabama Port Authority McDuffie Coal Terminal facility. The entrance to the
facility is located at 1901 Ezra Trice Blvd in Mobile, AL.
A PreBid Meeting is scheduled for Monday August 24, 2026 at 10:00 AM in the ITC Building, 1st Floor Killian
Room at 250 North Water Street in Mobile, AL. Bidder attendance OPTIONAL. The project manager will be
available to take a site visit with interested parties following the pre-bid meeting. Any prospective bidders
wishing to access the roofs should bring with them means to access the roofs as APA cannot guarantee access
at the time of the visit. Any questions regarding the project should be sent to the project manager via email at
sean.kelly@alports.com no later than Friday, August 28, 2026.
All Contractors submitting bids are to carefully examine the site of the proposed work by appointment only and
thoroughly review the Contract and Project requirements prior to submission of a bid proposal. Each Bidder
shall satisfy oneself as to the character, quality, and quantities of work to be performed, and as to the
requirements of the proposed contract. The submission of a proposal shall be proof that the bidding Contractor
has made such examination and is satisfied as to the conditions to be encountered in performing the work and
as to the requirements of the proposed Contract.
The bidding Contractor must hold a current license from the State Licensing Board for General Contractors,
Montgomery, AL, with the classification being (BC) Building Construction, (BC-S) Building Construction - Roofing and
Sheet Metal, or (BCU4) Building Construction under Four Stories.
The work performed under this contract shall not commence until the Contractor has submitted a Performance
Bond, Labor & Material Bond, and acceptable Certificate of Insurance. Performance Bond shall be in an amount
equal to 100% of the contract price; Labor & Material Bond equal to 100% of the contract price; and Certificate
of Insurance shall be as per the attached requirements and countersigned by a licensed resident agent in the
State of Alabama.
The Contractor shall comply with all Federal and State laws, local ordinances and regulations, and all orders and
decrees of bodies or tribunals having any jurisdiction or authority, which in any manner affect those engaged or
employed on the work, or which in any way affect the conduct of the work.
Page 1 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
Description of Work (continued)
The Contractor shall be required to complete all the work under the Contract within designated shutdown
windows provided by the Owner. All work shall be completed within 90 calendar days after receipt of a "Notice
to Proceed". The work will have to be scheduled and performed in a manner that will not interfere with
operations of the facility or ongoing construction activities operating in the immediate and adjacent areas. Work
will start not later than 10 calendar days after receipt of notice to proceed. APA intent is that work hours will be
during normal daylight hours unless indicated otherwise in this Requisition or approved otherwise.
The Contractor shall place a competent Superintendent on the Project who shall have experience in the work
being performed under the Contract. The assigned Superintendent shall have the responsibility for the day-to-
day operations of the work and shall remain on the Project site while the work under the Contract is being
performed.
Time is an essential element in the contract. As the prosecution of the work will inconvenience the tenant and
interfere with business, it is important that the work be pressed vigorously to completion. Also, the cost to the
Alabama Port Authority of the administration of the contract, supervision, inspection and engineering will be
increased as the time occupied in the work is lengthened. For each day that the work remains incomplete after
the time specified, $200 per day shall be paid by the Contractor to the Alabama Port Authority as Liquidated
Damages for the loss sustained by the State because of failure of the contractor to complete the work within the
specified time(s) indicated in the Scope of Work's Project Phasing description.
IMPORTANT NOTICE TO BIDDERS REGARDING ACCESS TO APA RESTRICTED FACILITIES:
The Alabama Port Authority's Access Policy is provided on the APA website and in the links below:
https://www.alports.com/port-access/
ALL persons working on this project are REQUIRED to have valid access credentials to include: 1) A TWIC Card,
2) APA Badge, and 3) APA Vehicle Decal.
IMPORTANT NOTICE TO BIDDERS REGARDING EMPLOYMENT PRACTICES:
Effective October 1, 2011, the Beason-Hammon Alabama Taxpayer and Citizen Protection Act ("the Act")
requires that any business entity contracting with or providing any grant or incentives to the state, including the
Alabama Port Authority, certify compliance with the Act. All Bidders must certify such compliance by executing
the enclosed Affidavit and returning it to the Alabama Port Authority with your bid package. The Affidavit must
be notarized. The following E-Verify website link is provided for convenience:
http://www.dhs.gov/files/programs/gc_1185221678150.shtm.
Page 2 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
Contractor's Proposal
The Contractor hereby agrees to perform the previously specified work for the prices outlined in the following
schedule. All items listed shall be performed in accordance with this requisition and proposal and all
referenced documents.
Description Est Qty UOM Unit Price Value
General Items
1. Project Bonds and Insurance LS All LS $
2. Mobilization/Demobilization including Port
LS All LS $
Access Credentials
Barge Unloader #1 Electrical Building
3. Removal and Disposal of Existing Roofing
LS All LS $
System Down to the Deck
4. Install one layer vapor retarder over the entire
LS All LS $
deck
5. Install (1) layer of 2" insulation and 1/8" per ft
LS All LS $
tapered insulation in one direction
6. Install new Modified Bitumen roof system in
LS All LS $
cold process adhesive
7. Install new stainless steel edge metal
LS All LS $
8. Provide one new AC stand to accommodate
the new unit. Unit will be by the port LS All LS $
9. Provide the owner a 2-year workmanship
warranty and a 10-year NDL warranty LS All LS $
McDuffie Dock #1 Electrical Building
10. Removal and Disposal of Existing Roofing
LS All LS $
System Down to the Deck
11. Install (1) layer vapor retarder over the entire LS
All LS $
deck
12. Install (1) layer of 2" insulation and 14" per ft LS
All LS $
tapered insulation in one direction
13. Install new Modified Bitumen roof system in LS
All LS $
cold process adhesive
14. Install all new stainless steel edge metal LS
All LS $
15. Install (2) wood facia to give the building a 3" LS
All LS $
overhang
16. Provide the owner a 2-year workmanship LS
All LS $
warranty and a 10-year NDL warranty
TOTAL BASE BID: $
Page 3 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
NOTES:
1. Sealed bid proposals will be received via courier to the Alabama Port Authority, 1400 Alabama State
Docks Blvd, Suite 216, Administration Building, Mobile, AL 36602 by 9:30 A.M. on Friday, September 4,
2026. Sealed bid proposals can also be hand delivered to the Killian Room starting at 15 minutes prior to
the official bid opening at 10:00 A.M. on Friday, September 4, 2026, at the Alabama Port Authority in
the International Trade Center building, 250 North Water Street, 1st floor-Killian Room, Mobile, AL. No
bids will be accepted after 10:00 A.M. No faxed or electronic bids will be accepted. Conditional bids will
not be accepted.
2. Bid proposals must be submitted in sealed envelopes with the words "Bid Document Enclosed" clearly
marked on the outside of the envelope. Sealed bids shall have the bidder's name, contractor's license
number, project name, and time and date of bid opening shown on the outside of the envelope.
3. A Bid Bond or Certified Check made payable to the Alabama Port Authority and equal to five percent
(5%) of the amount bid, not to exceed $10,000, must accompany the Bid Proposal.
4. Authority reserves the right to refuse to issue a proposal form or a contract to a prospective bidder for
any of the following reasons:
a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contract in
force with the Authority.
b) Contractor default under previous Contract with the Authority.
c) Proposal withdrawal or Bid Bond forfeiture on previous project with the Authority.
d) Unsatisfactory work on previous contract with the Authority.
e) Lack of competency, past experience, adequate machinery or lack of personnel.
5. Authority may make such investigations as deemed necessary to determine the ability of the bidder to
perform the work, and the bidder shall furnish all such information and data for this purpose as the
Authority may request. The Authority reserves the right to reject any bid if the evidence submitted by,
or investigation of, such bidder fails to satisfy the Authority that such bidder is properly qualified to
carry out the obligations of the Contract.
6. The Owner may terminate the contract, or any portion thereof, for just cause by written notice to the
Contractor. If the contract, or any portion thereof, is terminated before completion of all items of work
in the contract, payment will be made for the actual number of units or items of work completed or
started. No claims for loss of anticipated profits will be considered.
7. If the Contractor to whom this contract is awarded does not provide adequate service or workmanship,
APA reserves the right to cancel the contract and re-bid this work excluding that Contractor from
consideration.
8. Any questions regarding the procurement should be directed to Sean Kelly, P.E., Project Manager, at
phone number (251) 441-7180 or email sean.kelly@alports.com.
9. The right is reserved, as the interest of the Alabama Port Authority may require, to reject any and all
bids and to waive informalities in bids received.
10. The Contractor must provide a high visibility temporary barrier to delineate the limits of construction
activities on the berths at all times.
Page 4 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
Receipt of following addendums is acknowledged:
Addendum No.
Addendum No.
Addendum No.
SIGNATURES
Contractor Company
Name Title Date
Signature of Party Originating Requisition:
_______________________________________________________________8/14/2026___________
Sean Kelly, P.E. Date
Facilities Engineer
Page 5 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
SCOPE OF WORK SPECIFICATIONS
1. The project includes the installation of a complete working, waterproof roof system. Lack of
detail within the bid or contract documents shall not abrogate from that intent. Any lacking detail
shall be provided by the Contractor at no additional cost to the APA.
2. Any requirement stated within this package or detail required to complete the roof and install a
complete working roof system but not specifically stated within the Schedule of Prices shall be
considered ancillary to the project and be absorbed into the stated items within the Schedule of
Prices.
3. The Contractor is advised that all APA operational activities take precedence over construction
activities.
4. For the construction at McDuffie Dock #1 Electrical Building, the work site is directly underneath
an active coal conveyor belt. NO WORK can take place during operation of the conveyor. The
contractor shall coordinate the work to take place during planned outages provided by McDuffie
terminal. The times and durations for the outages will be dependent on operational needs of the
terminal.
5. For the construction at Barge Unloader #1 Electrical Building, the work MUST take place during
a planned shutdown of the barge unloader, scheduled for October 15, 2026 through November
10, 2026.
6. Prior to commencement of work, the Contractor shall provide proof to include calculations by
an Alabama license engineer as well as documentation by the manufacturer that the proposed
roofing system meets the latest applicable ASCE wind code requirements. Documentation by the
engineer must be stamped.
7. Prior to commencing construction, the Contractor shall have each roof tested for asbestos for
worker safety. For purposes of this proposal, the Contractor shall assume that the roofs are
asbestos free. An official report on the findings shall be submitted to APA.
8. The installation of the roofing system shall be performed in accordance with the manufacturer's
requirements. In the case of a conflict between these requirements and the engineer's
requirements the more stringent requirement shall apply.
9. The Contractor shall remove the existing HVAC systems and all appurtenances and store on the
project site for reinstallation. The Contractor shall take extreme caution when removing the
HVAC systems to preserve the systems free of damage for reinstallation. The holes resulting from
the removal of the HVAC systems shall be protected and remain waterproof at all times.
10. The Contractor shall remove the existing roof down to the existing deck. All construction debris
must be removed from APA property and be disposed of in accordance with all governing laws
and requirements.
11. The Contractor shall clean the existing deck to the extent required by the manufacturer in order
to properly install the new roof system.
12. The Contractor is advised that the buildings being reroofed contain high voltage electrical
equipment. As such, the buildings must be kept watertight at all times during construction. In
addition, any construction methods that would induce water or other liquid intrusion into the
buildings is prohibited (an example would be pressure washing).
13. The Contractor shall treat the concrete deck as required by the manufacturer.
Page 6 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
SCOPE OF WORK SPECIFICATIONS (CON'T)
14. The Contractor shall install the new roofing system. Permitted methods for installation include
torch-applied, adhered, or asphalt applied. No asphalt or other construction material will be
allowed to enter the building. The roofing system shall be a minimum 2-ply SBS Modified
Bitumen. The surface cap sheet shall be granular surfaced with the color being white.
15. All penetrations and curbs shall be properly treated as per the manufacturer's specifications.
16. The Contractor shall install minimum 24-gauge aluminum eave metal/flashing around the
perimeter of each roof.
17. The Contractor shall clean each work site upon completion.
18. The roofing system must be accompanied by a 2 year contractor's guarantee and a minimum 10
year manufacturer's warranty.
Page 7 of 8

Alabama Port Authority
Requisition and Proposal
Project Name McDuffie Terminal - Roof Replacements
Project # 11700
State of
County of
CERTIFICATE OF COMPLIANCE WITH THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN
PROTECTION ACT (ACT 2011-535, as amended by Act 2012-491)
DATE:
RE Contract/Grant/Incentive (describe by number or subject):
by and between
(Contractor/Grantee) and
(State Agency, Department or Public Entity)
The undersigned hereby certifies to the State of Alabama as follows:
1. The undersigned holds the position of with the Contractor/Grantee named above, and is
authorized to provide representations set out in this Certificate as the official and binding act of that entity, and has
knowledge of the provisions of THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION
ACT (ACT 201 1-535 of the Alabama Legislature, as amended by Act 2012-491) which is described herein as "the Act".
2. Using the following definitions from Section 3 of the Act, select and initial either (a) or (b), below, to describe the
Contractor/Grantee's business structure.
BUSINESS ENTITY. Any person or group of persons employing one or more persons performing or engaging in any
activity, enterprise, profession, or occupation for gain, benefit, advantage, or livelihood, whether for profit or not for
profit. "Business entity" shall include, but not be limited to the following:
a. Self-employed individuals, business entities filing articles of incorporation, partnerships, limited partnerships,
limited liability companies, foreign corporations, foreign limited partnerships, foreign limited liability companies
authorized to transact business in this state, business trusts, and any business entity that registers with the Secretary
of State.
b. Any business entity that possesses a business license, permit, certificate, approval, registration, charter, or
similar form of authorization issued by the state, any business entity that is exempt by law from obtaining such a
business license and any business entity that is operating unlawfully without a business license.
EMPLOYER. Any person, firm, corporation, partnership, joint stock association, agent, manager, representative,
foreman, or other person having control or custody of any employment, place of employment, or of any
employee, including any person or entity employing any person for hire within the State of Alabama, including a
public employer. This term shall not include the occupant of a household contracting with another person to
perform casual domestic labor within the household.
(a) The Contractor/Grantee is a business entity or employer as those terms are defined in Section 3 of the Act.
(b) The Contractor/Grantee is not a business entity or employer as those terms are defined in Section 3 of the Act.
3. As of the date of this Certificate, Contractor/Grantee does not knowingly employ an unauthorized alien within the
State of Alabama and hereafter it will not knowingly employ, hire for employment, or continue to employ an
unauthorized alien within the State of Alabama;
4. Contractor/Grantee is enrolled in E-Verify unless it is not eligible to enroll because of the rules of that program
or other factors beyond its control.
Certified this day of 20
Name of Contractor/Grantee/Recipient
By:_
The above Certification was signed in my presence by the person whose name appears above, on
this day of 20 .
WITNESS:
Printed Name of Witness
Page 8 of 8

TSV Replace Roofs at MCD electrical buildings on Dock 1 and barge unloader 1
Project 11700.1 Sean Kelly
KDM 8-3-26
ALABAMA STATE PORT AUTHORITY
INSURANCE REQUIREMENTS FOR CONTRACT WORK
INDEMNIFICATION
The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama
and the Alabama Port Authority(APA), and its officers and employees from all damages and liability for
injury to any person or persons, and injury to or destruction of property, including the loss of use thereof,
by reason of an accident or occurrence arising from operations under the contract, whether such operations
are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either of
them occurring on or about the premises, or the ways and means adjacent during the term of the contract,
or any extension thereof, and shall also assume the liability for injury and/or damages to adjacent or
neighboring property by reason of work done under the contract.
INSURANCE REQUIREMENTS
The Contractor shall not commence work under the contract until he has obtained all insurance required
under the following paragraphs and until such insurance has been approved by Alabama Port Authority,
nor shall the Contractor allow any subcontractor to commence work until all similar applicable insurance
has been obtained by the subcontractor or the Contractor has provided coverage for the subcontractor.
The Contractor shall provide, at his expense, insurance in accordance with the following:
General Requirements (applicable to all policies)
All policies of insurance must be written with companies acceptable to Alabama Port Authority. The
Contractor shall furnish to Alabama Port Authority certificates of insurance, signed by the licensed agent,
evidencing required coverages. Alabama Port Authority reserves the right to require certified copies of any
and all policies. Each policy of insurance shall provide, either in body of the policy or by endorsement, that
such policy cannot be substantially altered or cancelled without thirty (30) days' written notice to Alabama
Port Authority and to the insured. Except for Workers Compensation, said policies will identify
Alabama Port Authority, its officers, officials, agents, servants and employees as Primary and Non-
contributory Additional Insureds in connection with work performed for, on behalf of, or on the
property of Alabama Port Authority.
Commercial General Liability
The Contractor shall take out and maintain during the life of the contract Commercial General Liability
insurance, including Blanket Contractual and Completed Operations coverages, in an amount not less than
$3,000,000 for any one occurrence for bodily injury, including death, and property damage liability.
Business Automobile Liability
The Contractor shall take out and maintain during the life of the contract Business Automobile Liability
insurance covering any auto in an amount not less than $1,000,000 for any one occurrence for bodily injury,
including death, and property damage liability.
Workers Compensation
The Contractor shall take out and maintain during the life of the contract Workers Compensation and
Employers Liability insurance providing coverage under the Alabama Workers Compensation Act in an
amount not less than that required by Alabama law.
Where applicable, Contractor shall take out and maintain during the life of the contract insurance providing
coverage as required by Federal statute, including but not limited to U.S. Longshoremen and
Harborworkers' Compensation Act (USL&H), Jones Act, and Railroad Federal Employers Liability Act
(FELA).

TSV Replace Roofs at MCD electrical buildings on Dock 1 and barge unloader 1
Project 11700.1 Sean Kelly
KDM 8-3-26
Ocean Marine
In the event work involves the use of watercraft in the completion of the contract, the Contractor shall
provide Protection and Indemnity coverage, including crew, in an amount not less than $1,000,000 for each
loss.