Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
May 14, 2026
Bid Title
Flooring Replacement at NHS, Eliot, & Broadmeadow
Bid Number
27DPW007B
Number of
Documents
Pre-Bid Walkthrough
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
May 21, 2026, at 10:00am starting at Needham High School: 609
Webster St. then immediately following at Eliot Elementary School:
135 Wellesley Ave. then at Broadmeadow Elementary School: 120
Broadmeadow Rd. Needham, MA 02492
Questions Due
May 28, 2026, at 5:00pm dpwbids@needhamma.gov
June 4, 2026, at 1:30pm, Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
27DPW007B
1
Town of Needham
Department of Public Works
Flooring Replacement at NHS, Eliot, & Broadmeadow
27DPW007B
Release Date May 14, 2026
Pre-Bid
Walkthrough
Deadline for
Questions
May 21, 2026, at 10:00am starting at Needham High
School 609 Webster St. then immediately following at Eliot
Elementary School at 135 Wellesley Ave., then at
Broadmeadow Elementary School 120 Broadmeadow Rd.
Needham, MA 02492
May 28, 2026, at 5:00pm dpwbids@needhamma.gov
Bids Due
June 4, 2026, at 1:30pm
Director of Administration
PSAB
500 Dedham Ave.
Needham, MA 02492
27DPW007B
2
(Advertised in the Hometown Weekly issue of Thursday, May 14, 2026)
(Advertised on the MNPA’s website, Thursday, May 14, 2026)
(Published in Central Register issue of Wednesday, May 13, 2026)
(Advertised in CommBuys on Thursday, May 14, 2026)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid # 27DPW007B
Flooring Replacement at NHS, Eliot, & Broadmeadow
The Town of Needham is accepting sealed bids for the Flooring Replacement at NHS, Eliot, &
Broadmeadow project. Copies of the Invitation for Bid (IFB) package will be available beginning May 14,
2026, at Administration office 500 Dedham Ave Needham, MA 02492 or online at
https://needhamma.gov/bids.aspx.
A pre-bid conference will be held at 10:00am on May 21, 2026, starting at Needham High School 609
Webster St. Needham, MA 02492 then immediately following at Eliot Elementary School at 135 Wellesley
Ave. Needham, MA 02492, then at Broadmeadow Elementary School 120 Broadmeadow Rd. Needham, MA
02492. Attendance is strongly encouraged but not required.
Sealed bids must be submitted no later than 1:30pm, June 4, 2026, to the Administration Office of the
Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. All bids (including
filed sub-bids) must be accompanied by a bid deposit in an amount that is not less than five percent (5%)
of the value of the bid. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission
deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of
the Town and to waive minor informalities.
Kathleen King
Town Manager
May 14, 2026
27DPW007B
3
27DPW007B
Flooring Replacement at NHS, Eliot, & Broadmeadow
Procurement in Brief
Primary Procurement Contact
Contract Manager
Bid Package Available
Pre-Bid Walkthrough
Bid Deposit
Deadline for Written Questions
Addenda
When and where bids are due
Where bids will be opened
Contract Award
Katie Bamber
781-455-7550 x72229
Barry Dulong, Director of Building Maintenance
May 14, 2026 - Information and details of bidding
requirements may be obtained online at
https://www.needhamma.gov/bids.aspx.
May 21, 2026, at 10:00am starting at Needham
High School: 609 Webster St. then immediately
following at Eliot Elementary School: 135 Wellesley
Ave. then at Broadmeadow Elementary School: 120
Broadmeadow Rd. Needham, MA 02492
5% bid deposit is required
May 28, 2026, at 5:00pm
By Mail: DPW - 500 Dedham Ave., Needham,
MA 02492
By Email: dpwbids@needhamma.gov
Questions are to be clearly labeled as:
QUESTIONS – Flooring Replacement at NHS,
Eliot, & Broadmeadow 27DPW007B
If any changes are made to this bid, an addendum
will be issued. Addenda will be posted on the Town’s
webpage and emailed to all bidders on record as
having received the bid package.
1:30pm, June 4, 2026, Administration Office
DPW, PSAB, 500 Dedham Ave., Needham, MA
02492.
LATE BIDS WILL NOT BE CONSIDERED.
Charles River Room, PSAB, 500 Dedham Ave.,
Needham, MA, 02492, after submission deadline
July 1, 2026
Approval of Town Manager and Town Counsel is
REQUIRED
Contract Length
It is anticipated that work will commence July 1,
2026 and will be completed by August 21, 2026.
27DPW007B
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Upon Award of Contract
Payment Bond
50% payment bond
Performance Bond
Will not be required
Insurance
Refer to Contract Terms
* Any delivery received after the due date and time will not be addressed. The time/date
stamp located in the receiving office will govern for the date and time requirements
mentioned in the table above and throughout this document. Please allow enough time for
delivery.
** The time for award may be extended by the Town. The Town reserves the right to
change, delay, cancel, or expedite the contract award date. The Bidder agrees that the
offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids
(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs
first. The Town reserves the right to reject any and all bids as determined to be in the best
interests of the Town and to waive minor informalities.
27DPW007B
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
