DOTD GROUNDS MAINTENANCE

Location:	Louisiana
Posted:	Jan 13, 2026
Due:	Jan 27, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	3000025840
Publication URL:	To access bid details, please log in.

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STATE OF LOUISIANA

Department of Transportation & Develop.

FAX BID

RESPONSES MUST BE

RECEIVED BY

01/27/2026

11:59 PM CST

SUBMIT FAX RESPONSE TO:

Fax Number: SEE DIRECTIONS BELOW

Vendor No.:___________________

Solicitation: 3000025840

Opening Date: 01/27/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

RFx Number: 3000025840

Version: 1

Buyer: KEVIN WALKER

Buyer Phone: 225-379-1462

E-Mail: kevin.walker@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

1201 Capitol Access Road

Baton Rouge, LA 70802

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Delivery will be made this number of days After Receipt of Order (ARO)

2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

Name of Solicitation: DOTD GROUNDS MAINTENANCE

RFx text:

This is a request for EMAILED BIDS. Bids should be emailed to Kevin.Walker@la.gov prior to the

submission deadline. We are not accepting Fax bids at this time. The RFX No. should be included in

the subject line. If the RFX No. is not in the subject line, your bid may not be considered for award.

Online vendor portal is NOT applicable.

This contract is for a period of Twelve(12) months beginning date of award to furnish GROUNDS

MAINTENANCE for The Department of Transportation and Development Weigh Stations. The

locations are listed below in each line item.

At the option of the Department of Transportation and Development and acceptance by the contractor,

this contract may be extended for two (2) additional twelve month periods at the same terms, prices

and conditions. Contract shall not exceed thirty-six (36) months.

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Fax bid: 3000025840

Date: 01/27/2026

T-Number:

Bidder:

Page 2 of 10

Prior to exercising the department's option to extend the contract, the department will determine if an

extension is in the best interest of the department, taking into consideration current market trends, cost

factors, price comparison with similar service in other states and various other factors as determined

by the DOTD procurement director.

The continuation of this contract is contingent upon the appropriation of funds to fulfill the requirements

of the contract by the Legislature. If the Legislature fails to appropriate sufficient monies to provide for

the continuation of a contract, or if such appropriation is reduced by the veto of the Governor or by any

means provided in the Appropriations Act or Title 39 of the La. Revised Statutes of 1950 to prevent the

total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose,

and the effect of such reductions is to provide insufficient monies for the continuation of the contract,

the contract shall terminate on the date of the beginning of the first Fiscal Year for which funds are not

appropriated.

The Department reserves the right to cancel this contract with thirty (30) days written notice.

Please print all attachments to ensure all documents related to the RFX are reviewed prior to bidding.

Attached are the copies of the:

Grounds Maintenance Specifications Revised: 12/19/25

Map Images

Mandatory Job Site Visit Certification Form

Insurance Requirements

SPECIAL INSTRUCTIONS:

Interested bidders must visit jobsite prior to the bid opening and should supply the completed Jobsite

Visit Certification with their bid response. See the attached Jobsite Visit Certification document for

additional details.

Unit price bid must not exceed two digits to the right of the decimal point. Unit price submitted beyond

two digits will be rounded off to the nearest second digit.

Should bid in correct unit of measure shown to be considered for award. Quote submitted in any other

unit of measure may not be considered.

AWARD BASIS:

Award to be made on a per location basis. Bids claiming all-or-non may not be considered for award.

INSURANCE:

Insurance shall be carried by the contractor and a certificate of insurance shall be furnished within ten

days after notification. The limits of such insurance shall follow the attached requirements and shall be

from a company licensed to so business in the State of Louisiana (see attached insurance

requirements).

PAYMENT:

In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and

resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer

(EFT) payments.

EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only

requirement is that you have an active checking or savings account at a financial institution that can

Fax bid: 3000025840

Date: 01/27/2026

T-Number:

Bidder:

Page 3 of 10

accept Automated Clearing House (ACH) credit files and remittance information electronically.

Additional information is available at http://www.doa.louisiana.gov/OSRAP/EFTforWebsite.pdf

VENDOR REGISTRATION:

Vendor registration should be completed in LAPAC prior to bid submission. This only applies to those

vendors that have not registered in LAPAC.

Vendor registration must be completed prior to award.

Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future

solicitations. In order to receive e-mail notification of solicitations/awards from this office, you must

enroll in the proper category on LAPAC at the following web site:

http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/pubMain.cfm

Bidders who are a Louisiana or foreign LLC or Corporation should be appropriately registered with the

Louisiana Secretary of State. Phone (225)925-4704 Website: www.sos.la.gov

LINE

Description

1 Product Category:72102900

Kentwood N & S Bound Weigh Station

Quantity

Unit Unit

Price

Extended

Amount

MON __________ ________________

March 1 – October 30: Weekly Service - Approximately

Every Seven(7) Days

November 1 - February 28: Approximately Every Four(4)

Weeks

GREEN-OUTLINED SITE MAP AREAS:

Contractor shall perform the following services from March

through October, approximately every seven (7) days, on

a once per week basis:

Pick-up debris on grounds including parking lots and

drives

Mow the grass areas as identified in the aerial

photographs

Weed eat around buildings, trees, hedges and all other

obstacles

Edge sidewalks and curbs

Blow off cut grass from sidewalks, parking lots and drives.

RED-LINED SITE MAP AREAS:

Extending outward from any cement or asphalt edge (such

as driveways, pads, or access lanes) mow a 10-foot-wide

path along the area indicated in red on the aerial site map.

SEE ATTACHED SPECIFICATION FOR FURTHER

DETAILS

Fax bid: 3000025840

Date: 01/27/2026

T-Number:

Bidder:

Page 4 of 10

LINE

Description

2 Product Category:72102900

Delta E & W Bound Weigh Station

Quantity

Unit Unit

Price

Extended

Amount

MON __________ ________________

March 1 – October 30: Weekly Service - Approximately

Every Seven(7) Days

November 1 - February 28: Approximately Every Four(4)

Weeks

GREEN-OUTLINED SITE MAP AREAS:

Contractor shall perform the following services from March

through October, approximately every seven (7) days, on

a once per week basis:

Pick-up debris on grounds including parking lots and

drives

Mow the grass areas as identified in the aerial

photographs

Weed eat around buildings, trees, hedges and all other

obstacles

Edge sidewalks and curbs

Blow off cut grass from sidewalks, parking lots and drives.

RED-LINED SITE MAP AREAS:

Extending outward from any cement or asphalt edge (such

as driveways, pads, or access lanes) mow a 10-foot-wide

path along the area indicated in red on the aerial site map.

SEE ATTACHED SPECIFICATION FOR FURTHER

DETAILS

Fax bid: 3000025840

Date: 01/27/2026

T-Number:

Bidder:

Page 5 of 10

LINE

Description

3 Product Category:72102900

Starks W Bound Weigh Station

Quantity

Unit Unit

Price

Extended

Amount

MON __________ ________________

March 1 – October 30: Weekly Service - Approximately

Every Seven(7) Days

November 1 - February 28: Approximately Every Four(4)

Weeks

GREEN-OUTLINED SITE MAP AREAS:

Contractor shall perform the following services from March

through October, approximately every seven (7) days, on

a once per week basis:

Pick-up debris on grounds including parking lots and

drives

Mow the grass areas as identified in the aerial

photographs

Weed eat around buildings, trees, hedges and all other

obstacles

Edge sidewalks and curbs

Blow off cut grass from sidewalks, parking lots and drives.

RED-LINED SITE MAP AREAS:

Extending outward from any cement or asphalt edge (such

as driveways, pads, or access lanes) mow a 10-foot-wide

path along the area indicated in red on the aerial site map.

SEE ATTACHED SPECIFICATION FOR FURTHER

DETAILS

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
3000025840	DOTD GROUNDS MAINTENANCE Original: 3000025840 Attachments: GM Mandatory Jobsite Visit Form - Delta GM Mandatory Jobsite Visit Form - Kentwood GM Mandatory Jobsite Visit Form - Starks GM Mandatory Jobsite Visit Form - Toomey GM Spec & Map - Delta Weigh Stations East West Bound - 12-19-25 GM Spec & Map - Kentwood Weigh Stations NB & SB - 12-19-25 GM Spec & Map - Starks Weigh Station West Bound - 12-19-25 GM Spec & Map - Toomey Weigh Stations EB & WB - 12-19-25 Insurance Requirements	01/13/2026	01/27/2026 11:59:00 PM CT

Department	+ State - Transportation and Development
Section	DOTD Procurement
Dept Code	273014-
Contact	KEVIN WALKER
Phone	225-379-1462
Email	KEVIN.WALKER@LA.GOV

DOTD GROUNDS MAINTENANCE

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See also