Fitness Equipment

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description: Fitness Equipment
RFQ Number: 27-23
Date: August 26, 2026
THIS PROJECT IS FUNDED BY A FEDERAL GRANT
The Town of Westerly/Westerly Public Schools, Westerly, RI, acting through its
Purchasing Agent, is hereby soliciting sealed bids for the above referenced RFQ and you
are hereby invited to submit a lump sum for the Specifications described in this Request
for Quotation, in strict accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for
Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER
THAN 2:00 p.m. on September 2, 2026. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and
addressed to the undersigned, at the Purchasing Department, Town of Westerly, 45 Broad Street,
Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder, Bid Due
Date and Time, and RFQ Number and Title. Bidders must include one original plus a Public copy
on a flash drive as defined in the Instruction to Bidders.
BIDDER'S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Dept.
at ecardillo@westerlyri.gov no later than 12:00 p.m. August 31, 2026, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses
will be posted on the www.westerlyri.gov website as an addendum to this solicitation.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Bid on providing all materials and equipment, FOB jobsite.
2. Bidder's prices shall include all Permits/Fees, if applicable.
3. Quotes must be firm for a minimum of 120 days from date of submission.
4. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The
intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.
5. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
6. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
RFQ BID DOCUMENTS
Attachment A - Specifications, Pages 3
Attachment B - Bid Form, Pages 4-5
Attachment C - Instruction to Bidders, Pages 6-11
APPENDIX A - Federal and State Required Forms, Pages 12-31
FORMS IN APPENDIX A: Bidders must include, complete, and submit Forms with
each bid proposal.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
This solicitation is available at www.westerlyri.gov. The Town of Westerly/Westerly Public
Schools reserves the right to reject any/all bids, waive any informalities in the bids received
and to accept and award the bid to the lowest qualified bid deemed most favorable to the
interest of the Town/School. The Town/School does not discriminate based on age, color,
gender, national origin, race, religion, sexual orientation, or disability in accordance with
applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/
Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel. (401) 348-2599
ecardillo@westerlyri.gov
www.WesterlyRI.gov
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SPECIFICATIONS
The Town of Westerly is requesting competitive bids for Rogue Fitness Equipment or equal.
QTY SKU Description
1 IP0514-260 Rogue HG Bumper 2.0 - 260LB Set
1 IP0514-350 Rogue HG Bumper 2.0 -350LB Set
1 RA2889-BLOX 1.2 Ohio Bar - Black Oxide
1 RF0644 Rogue Vertical Plate Tree 2.0
Rogue Adjustable Bench 3.1 (MG Black -
1 RF0959-B LACK-MG-TXT-FP Txt) - FP Pad
1 RA0383 ML Matador
1 RA0955-43 Monster Lite Strap Safety System 2.0 - 43in
1 RF0524 Rogue RML-490 Power Rack
1 RF0816 Monster Lite Rack Wall Mount Kit
2 USC006-970SET Rogue Kettlebell - E-Coat 9-70LB Set
1 IP0509-80-2 80LB Rogue Rubber Hex Dumbbell - Pair
1 IP0509-85-2 85LB Rogue Rubber Hex Dumbbell - Pair
1 C20003-5 Concept2 RowErg (Black)
1 STR0003 STEPR+ (27" Connected Console)
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "B"
Bid Form
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID"
RFQ NUMBER: 27-23
RFQ NAME: Fitness Equipment
The Bidder stated below agrees to provide a delivered price FOB Westerly,
RI 02891 for all equipment, per the specifications in the above referenced Request
for Quotation, for the lump sum amount
of (words)
$ (figures)
QTY SKU Description Unit Price Total Cost
1 IP0514-260 Rogue HG Bumper 2.0 - 260LB Set $ $
1 IP0514-350 Rogue HG Bumper 2.0 -350LB Set $ $
1 RA2889-BLOX 1.2 Ohio Bar - Black Oxide $ $
1 RF0644 Rogue Vertical Plate Tree 2.0 $ $
RF0959-B LACK-MG- Rogue Adjustable Bench 3.1 (MG
1 TXT-FP Black - Txt) - FP Pad $ $
1 RA0383 ML Matador $ $
Monster Lite Strap Safety System
1 RA0955-43 2.0 - 43in $ $
1 RF0524 Rogue RML-490 Power Rack $ $
1 RF0816 Monster Lite Rack Wall Mount Kit $ $
Rogue Kettlebell - E-Coat 9-70LB
2 USC006-970SET Set $ $
80LB Rogue Rubber Hex Dumbbell
1 IP0509-80-2 - Pair $ $
85LB Rogue Rubber Hex Dumbbell
1 IP0509-85-2 - Pair $ $
1 C20003-5 Concept2 RowErg (Black) $ $
1 STR0003 STEPR+ (27" Connected Console) $ $
GRAND TOTAL $
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Equipment Warranty Details
Did you complete & submit forms in Appendix A Yes No
The price includes all stipulations and requirements of Addendum No. ,
which have been received and accepted by the undersigned.
What is the Company's Experience Modification Rating from your Insurance
provider? EMR.. If over 1.0, please explain why:
Please
include a copy of your Certificate of Insurance.
Did you deviate from the specifications? Yes No.
EXCLUSIONS:
Delivery ARO
This Request for Quotation, together with all documents, specifications, drawings and
documents/attachments/Addendums, are included and constitute the entire proposal from the
bidder. There are no terms, conditions, or provisions, either oral or written, between the parties
hereto, other than those contained herein. The Request for Quotation supersedes all written
representation, inducements, or understandings of any kind or nature between the parties hereto,
relating to the project involved herein. Payment Terms are net 30 days, for this scope of work.
The submitted unit pricing for this scope of work shall remain firm for the duration of any
contract awarded to the Successful Bidder.
Company Representative
Print Name:
Authorized Signature:
Email Address City State Zip
Telephone Number
Date:
Company Name:
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "C"
INSTRUCTIONS TO BIDDERS
PURCHASING DEPARTMENT
1. Submission of Bids
a. Envelopes containing bids must be sealed and addressed as indicated on the Invitation to Bid
and must be marked with the name and address of bidder, date and bid due time, and name of bid,
along with RFQ number.
b. The Purchasing Agent will decide when and if the specified time has arrived to open bids, and
no bid received thereafter will be considered. The Purchasing Agent reserves the right to waive any
informality in the bidding process.
c. Any bidder may withdraw his/her bid by written request at any time prior to the advertised time
for opening. Telephonic bids, amendments, or withdrawals will not be accepted.
d. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of
the bid after it has been opened.
e. Proposals received prior to the time of opening will be securely kept unopened. No responsibility
will attach to an officer or person for the premature opening of a proposal not properly addressed
and identified.
f. Any deviation from the Specifications must be noted in writing and attached as part of the bid
proposal. The Bidder shall indicate the item or part with the deviation and indicate how the bid will
deviate from Specifications.
2. Prices
Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form. If
there is a discrepancy between the unit prices and the extended totals, the unit prices shall govern.
In the event, there is a discrepancy between the price written in words and written in figures, the
prices written in words shall govern.
3. Terms
Cash discounts offered will be considered in determining awards. The discount period shall be
computed from the date of delivery or from the correct invoice as received by Town Treasurer,
whichever date is later. The date of delivery shall be construed to mean the date on which bid item
is determined to meet the specifications and is therefore acceptable. Discounts for a period less
than thirty (30) days may not be considered. Payment terms are net 30.
4. Qualification of Bidders
The Town/School's may make such investigations as it deems necessary to determine the ability
of the bidder to perform the work. The bidder shall furnish the town with all such information and
data for the purpose as may be requested.
5. Addenda and Interpretations
No interpretation on the meaning of the Plans, Specifications or any other Contract Document will
be made to any bidder orally. Every request for such interpretations must be in writing.
All questions pertaining to the specifications or proposal procedure should be first directed to the
Purchasing Agent. Where information from the Purchasing Agent differs from information from any
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
other source, the information from the Purchasing Agent prevails. The Town/School is not
responsible for information obtained from any other source.
6. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue number is issued
as the bid standard in describing an item followed by "Or Equal" this description is used to indicate
quality, performance and other essential characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal thereto, bidder must
so state by giving the manufacturer's name, catalogue number and any other information necessary
to prove that the intended substitution of a commodity is equal in all essential respects to the bid
standard. Bidder must prove to the satisfaction of the Town of Westerly/Westerly Public Schools or
by person or persons designated by him, that his/her designated substitute is equal to the bid
standard: otherwise, his/her bid will be declared "No Bid" insofar as the item in question is
concerned.
7. Award and Contract
Unless otherwise specified, the Town of Westerly/Westerly Public Schools reserves the right to
make award by item or items, or by total, as may be in the best interest of the Town; accept a
proposal based on considerations other than costs; and waive and modify any provisions of the
request for proposal.
A written award (or acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by an authorized Purchase Order shall, unless otherwise specified, be deemed to result
in a binding contract without further action by either party. The Bidder is responsible for all costs
and expenses to develop and submit a proposal in response to the solicitation.
8. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all individuals, companies,
corporations, and business entities that provide goods or services to the Town of Westerly/Westerly
Public Schools pursuant to any and all relevant and appropriate Federal, State, and local
purchasing rules, regulations, and procedures.
The Town of Westerly/Westerly Public Schools is committed to the general policy and principle of
Equal Employment Opportunity in terms of retaining vendors to provide the Town/Schools with
goods and services necessary for routine and emergency operations. The Town of
Westerly/Westerly Public Schools will not discriminate against vendors as entities, or individual
employees thereof on any legally recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran's status,
pregnancy, sexual orientation, genetic conditions, predisposition to certain diseases, or ancestry,
except where a bona fide occupational qualification exists.
9. Standard Insurance and Indemnification Requirements (for Construction/Labor Services)
General Conditions: Within ten (10) business days of the award or notice, or prior to the start of
work, whichever comes first, the contractor will provide, pay for, and maintain in full force and affect
the insurance outlined here for coverage's at not less than the prescribed minimum limits of liability.
Such coverage is to remain in force during the life of the contract and for such additional time as
may be required, and will cover the contractor's activities, those of any and all subcontractors, or
anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them
may be liable.
A. Certificates of Insurance: The contractor will give the owner a certificate of insurance completed
by a duly authorized representative of their insurer certifying that at least the minimum coverage's
required here are in effect and specifying that the liability coverage's are written on an occurrence
form and that the coverage's will not be canceled, non-renewed, or materially changed by
endorsement or through issuance of other policy(ies) of insurance without thirty (30) days advance
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
written notice to: Town of Westerly, 45 Broad Street, Westerly, Rhode Island, 02891 Attn:
Purchasing Agent. Failure of the owner to demand such certificate or other evidence of full
compliance with these insurance requirements or failure of the owner to identify a deficiency from
evidence provided will not be construed as a waiver of the contractor's obligation to maintain such
insurance.
B. Insurer Qualification: All insurance will be provided through companies authorized to do business
in the State of Rhode Island and considered acceptable by the owner, with an A.M. Best Rating of
A-/VIII.
C. Additional Insured: To the extent commercially available at no additional cost, the policy or policies
providing insurance as required, with the exception of professional liability and workers'
compensation, will defend and include the owner and owner's architects, directors, officers,
representatives, agents, and employees as additional insureds on a primary basis for work
performed under or incidental to this contract.
D. Retroactive Date and Extended Reporting Period: If any insurance required here is to be issued
or renewed on a claims-made form as opposed to the occurrence form, the retroactive date for
coverage will be no later than the commencement date of the project and will state that in the event
of cancellation or nonrenewal, the discovery period for insurance claims (tail coverage) will be at
least 36 months.
E. Subcontractors' Insurance: The contractor will cause each subcontractor employed by contractor
to purchase and maintain insurance of the types specified below. When requested by the owner,
the contractor will furnish copies of certificates of insurance evidencing coverage for each
subcontractor.
F. Waiver of Subrogation: The contractor will require all insurance policies in any way related to the
work and secured and maintained by the contractor to include clauses stating each underwriter will
waive all rights of recovery, under subrogation and otherwise, against owner, architect, and all tiers
of contractors or consultants engaged by them. The contractor will require of subcontractors, by
appropriate written agreements, similar waivers each in favor of all parties enumerated in this
section.
G. Indemnification/Hold Harmless: The contractor shall indemnify, defend, and hold harmless the
owner and, if applicable, the engineer and their agents and employees from and against all claims,
damages, losses and expenses, including attorney's fees of counsel selected by the owner, arising
out of or resulting from the performance of the work and /or the supplying of materials, provided
that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property including the loss of use resulting
therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor,
any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not they are caused in part by a party
indemnified hereunder.
II. Insurance Limits and Coverage:
A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms,
conditions and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.
B. If the contractor has self-insured retention's or deductibles under any of the following minimum
required coverage's, the contractor must identify on the certificate of insurance the nature and
amount of such self-insured retention's or deductibles and provide satisfactory evidence of financial
responsibility for such obligations. All self-insured retention's or deductibles will be the contractor's
sole responsibility.
C. Commercial General Liability: The contractor will maintain commercial general liability insurance
covering all operations by or on behalf of the contractor on an occurrence basis against claims for
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
personal injury (including bodily injury and death) and property damage (including loss of use).
Such insurance will have these minimum limits:
Minimum Limits: $1,000,000 each occurrence
$2,000,000 each occurrence if blasting is required
$2,000,000 general aggregate with dedicated limits per project site
$2,000,000 products and completed operations aggregate
$1,000,000 personal and advertising injury
Should blasting be required, all necessary permits for the use of explosives shall be obtained by
the contractor or insured from the Fire Marshall.
Special hazards shall be covered if needed by endorsement to the Commercial Liability
policy/policies as follows:
1) Property damage liability arising out of the collapse of or structural injury to any building
or structure due to excavation (including burrowing, filling or backfilling in connection
therewith), tunneling, pile driving, cofferdam work or caisson work; or to moving,
shoring, underpinning, razing or demolition of any building or structure, or removal or
rebuilding of any structural support thereof.
2) Property damage liability for injury to or destruction of property arising, directly or
indirectly, from blasting or explosions however caused, other than explosions of air or
steam vessels, piping under pressure, prime movers, machinery or power transmitting
equipment.
3) Property damage liability for injury to or destruction of wires, conduits, pipes, mains,
sewers or other similar property, or any apparatus in connection therewith, below the
surface of the ground, arising from and during the sue of mechanical equipment for the
purpose of excavating or drilling within project limits; injury to or destruction of property
at any time resulting therefrom.
D. Automobile Liability: The contractor will maintain business auto liability coverage for liability arising
out of any auto, including owned, hired, and non-owned autos.
Minimum Limits: $1,000,000 combined single limit each accident
E. Workers' Compensation: The contractor will maintain workers' compensation and employer's
liability insurance. Waiver of subrogation in favor of the Town of Westerly shall apply.
Minimum Limits: Workers' Compensation: statutory limit
Employer's Liability: $500,000 bodily injury for each accident
$500,000 bodily injury by disease for each employee
$500,000 bodily injury disease aggregate
F. Umbrella/Excess Liability: The contractor will maintain coverage applying over the underlying
Commercial General Liability, Automobile Liability, Pollution Liability (where applicable), and
Employer Liability section of the Workers Compensation coverage. The Town of Westerly shall
have the sole discretion in increasing or reducing the Umbrella/Excess Liability coverage
requirements depending on the scope and/or size of the work to be performed by
Contractor/Bidder.
Minimum Limits: $5,000,000 per occurrence/$5,000,000 annual aggregate
Coverage applies over the underlying Commercial General Liability, Automobile Liability, pollution
liability (where applicable), and Employer Liability section of the Workers Compensation Coverage.
G. Professional Liability (for consultants, engineers, and other individuals/businesses providing
professional services)
Each Claim/Wrongful Act: $1,000,000
Annual Aggregate $1,000,000
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Town of Westerly/Westerly Public Schools reserves the right to amend amounts of coverage
required and type of coverage's provided based on work or service to be performed.
10. Labor Regulations
The following paragraphs regarding nondiscrimination in employment shall be included and
become part of these Specifications:
A. The Contract for Work under this proposal will obligate the contractor and subcontractors
not to discriminate in employment practices and conform with Executive Order No. 11246.
B. Bidders must, if required, submit a compliance report concerning their employment
practices and policies in order to maintain their eligibility to receive award of the Contract.
C. Successful bidders must, if required, submit a list of all subcontractors who will perform
Work on the Project, and written signed statements from authorized agents of labor pools
with which they will or may deal with for employees on the Work, together with any
information to the effect that such labor pools practices or policies are in conformity with
Executive Order No. 11246; that they will affirmatively cooperate in or offer no hindrance
to the recruitment, employment, and equal treatment of employment, and equal treatment
of employees seeking employment and performing Work under this Contract; or a
certification as to when such agents or labor pools have failed or refused to furnish them,
prior to award of the Contract.
11. Wage Rates (for on-site construction labor services)
Attention of the bidders is particularly called to the requirements as to conditions of
employment to be observed and minimum wage rates to be paid under the Contract. In
conformity with the provisions of Chapter 13 of Title 37, General Laws, Rhode Island, 1956,
as amended, the minimum wages for a day's work paid to craftsmen, teamsters and
laborers shall be not less than the customary and prevailing rate of wages for a day's work
in the locality where the work is undertaken. Such a schedule of wages has been
established on a minimum hourly basis and is in file in the office of the State Department
of Labor.
12. Compliance with Instructions to Bidders
These Instructions to Bidders contain terms and conditions that will govern the preparation
and submission of a bid proposal and any contract awarded pursuant to this solicitation.
Bidders must comply with each and every requirement of these Instructions to Bidders.
Any failure to comply with any requirement may result in the determination of
nonresponsive bid proposal and/or the rejection of the bid proposal.
13. Priority of Terms and Conditions
The terms and conditions in these Instructions to Bidders supersede any and all
inconsistent or conflicting terms and conditions in any other provision of any other
document in this solicitation or in the bid proposal and govern this solicitation, the bid
proposal, and any contract awarded pursuant to this solicitation.
14. Public Copy
Bid proposals submitted in response to this solicitation are public records pursuant to the Rhode
Island "Access to Public Records Act," R. I. Gen. Laws 38-2-1 et seq. Each bid proposal must
include a "public copy" to be available for public inspection upon the opening of bids. The public
copy must be submitted in .pdf (portable document file) format on a flash drive. The flash drive
must include all the documents submitted in response to the solicitation concatenated or
merged into one file.
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