Bid NO. 26-22-Smither Drive Sidewalk Replacement
| Location: | Texas |
|---|---|
| Posted: | Apr 23, 2026 |
| Due: | May 14, 2026 |
| Agency: | City of Huntsville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-22 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-22
|
| Bid Title: |
Bid NO. 26-22-Smither Drive Sidewalk Replacement
|
| Category: | City Solicitations |
| Status: | Open |
|
Attachment Preview
CITY OF
Huntsville
INVITATION TO BID NO. 26-22
“SMITHER DRIVE SIDEWALK REPLACEMENT”
RETURN SEALED RFQ:
City of Huntsville
City Secretary
c/o Purchasing Department
448 State Highway 75 North
Huntsville, Texas 77320
Sealed solicitations shall be received no later than:
3:00 P.M., Central Time
May 14, 2026
MARK ENVELOPE: “Solicitation Packet 26-22”
For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS
POINT OF CONTACT
Email: Purchasing@huntsvilletx.gov
The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all
requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City
of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered
void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.
26-22-Smither Drive Sidewalk Replacement.
CERTIFICATION OF OFFER
Company Name ___________________________________________________________________ Date: _______________________
Signed By: ______________________________________________________Title: _________________________________________
Typed/Printed Name: ________________________________________________________ Phone#: ___________________________
Mailing Address: ___________________________________________________________ Tax ID Number: _____________________
Street/P. O. Box
City
State
Zip
Email: ________________________________________________________________________ SAM ID: _______________________
INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.
Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________
Page 1 of 18
TENTATIVE SCHEDULE OF EVENTS
The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.
April 23, 2026 – Release Solicitation
April 25 and May 2, 2026 - Legal Advertisement
May 5, 2026 – Mandatory Site Visit
May 6, 2026 – Questions Due to the Procurement Manager
May 8, 2026 – Final Addendum Posted
May 14, 2026 at 3:00 P.M. – Public Opening
June 2026 – Award Preparation
GENERAL INSTRUCTIONS
Submissions must be in a sealed envelope clearly marked “Bid NO. 26-22-Smither Drive Sidewalk Replacement.
” It is the sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.
A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448
State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.
All questions concerning this solicitation should be directed to the Purchasing Department via email at
purchasing@huntsvilletx.gov.
RESPONSES
Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse
any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when
requested, or participating in any selection interviews.
QUALIFICATIONS OF RESPONDENTS
No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be
satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and
equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the
work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville
has the final and sole decision to determine qualifications.
ADDENDAS
No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or
request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at
purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after May 6, 2026
@ 10:00 A.M will be considered void and unacceptable.
A written addendum will be issued as a response and will be posted on or before May 8, 2026 @ 5:00 P.M. on the City of
Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become
part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the
responsibility of the Vendor to verify all addenda and interpretations.
SOLICITATION TABULATIONS
Solicitation tabulation results are posted on our website at:
http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/
Page 2 of 18
OBJECTIVE
The objective of this solicitation is to replace the sidewalk on Smither Drive, Huntsville, Texas. Rather than focusing solely on
the lowest price, the evaluation considers factors like product durability, vendor performance, availability, and delivery,
ensuring long-term efficiency, reduced downtime, and overall value for the organization.
TERM OF CONTRACT
This contract shall be effective from the date of award and will expire in sixty (90) calendar days unless otherwise
noted in the Notice of Award.
SELECTION AND AWARD
The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the
most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the
requirements of the City, services/products may be purchased from the next best available responder and continue until a
responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none
response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the
minimum requirements outlined in this solicitation.
The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may
choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.
SCOPE OF WORK
The City of Huntsville is requesting solicitations to replace the sidewalk on Smither Drive. The area starts at the Smither
overpass and goes west for approximately 285 linear feet to the new concrete driveway entrance. The Vendor must meet the
following requirements at minimum:
• Remove existing sidewalk.
• Level sidewalk and supporting shoulder, add fill as needed with common material.
• Set forms for a 5-foot-wide sidewalk.
• Rebar shall be #3 bars on 20” centers, both ways.
• Expansion joints shall be redwood or treated wood for ground contact, as needed.
• Doweling shall be sufficient to prevent vertical movement of the sidewalk joints, as needed.
• Pour new concrete sidewalk. Concrete shall be a minimum of 5 sack cement per yard, limestone gravel, 3,000 psi
ready mix concrete.
• Normal broom finished concrete.
• Haul all debris from worksite.
• Must adhere to City of Huntsville Engineering specifications for sidewalk replacement.
• Responsible for all necessary traffic control devices to ensure a safe work zone for workers, pedestrians, and
motorists.
(SEE CITY OF HUNTSVILLE ENGINEERING SPECIFICATIONS ON NEXT PAGE)
Page 3 of 18
SOLICITATION FORMAT
Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included
with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed
when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be
considered as representing the responder's intention and the total will be corrected to conform thereto.
PRICE CHART
The amount provided shall be inclusive of all labor, materials, services, and equipment required to complete the project.
Description Amount
Amount In Words
Sidewalk
Replacement
$____________
________________________________dollars and cents_______________
Numbers of Calander Days to Complete After Award: ______________________
Page 4 of 18
SITE VISIT
A mandatory site visit will be conducted on Tuesday, May 5, 2026, at 10:00 A.M. at 448 Hwy 75N (New City Service Center)
All who wish to attend may pre-register. Please contact Lucy Gonzalez, Procurement Manger via email:
purchasing@huntsvilletx.gov no later than Monday, May 4, 2026, by 4:00 P.M.
Include:
Bid: Bid NO. 26-22 Smithe Dr. Sidewalk Replacement
Company Name:
Representative’s Name:
Phone Number:
Email:
TERMS & CONDITIONS
DEFINITIONS
City – City of Huntsville. City Council – The elected officials of the City of Huntsville who have been given the authority to
exercise such powers and jurisdiction of all City business as conferred by the City Charter, Ordinance and Laws. Contract- An
agreement between the City and a vendor to furnish commodities or services over a designated period of time. Vendor – Any
individual, business, or entity that provides, or seeks to provide, goods, services, or property through a contract or purchase
order. This includes bidders, contractors, and suppliers involved at any stage of the procurement process, ranging from
solicitation to final contract award. TLGC- Texas Local Government Code. TGC- Texas Government Code
INTRODUCTION
The City of Huntsville is soliciting proposals from experienced and qualified vendors to provide Maintenance, Repair and
Operations (MRO) supplies to the City in accordance with Local Government Code Chapter 252.
PUBLIC INFORMATION
This solicitation is subject to TGC Chapter 552, Subchapter J (Sections 552.371–552.376) which mandates that certain
vendors working with governmental bodies must preserve, maintain, and disclose contracting information related to public
business upon request. It ensures public transparency for, or in connection with, government contracts, requiring specific
contract language for compliance. Failure to comply can result in the termination of business with the City.
ACCEPTANCE
The City reserves the right to accept or reject any or all solicitations, to waive any informalities and technicalities, to accept
the offer considered most advantageous in order to obtain the best value for the City in accordance with TLGC 252. Causes
for rejection of a solicitation may include but shall not be limited to the violation of any City ordinance, the inability to
satisfactorily perform the work or service, or the failure to properly and timely perform its obligation under a contract with the
City.
ADDENDA
Any interpretations, corrections or changes to a solicitation will be made by addenda. Sole issuing authority of addenda shall
be vested by the City of Huntsville’s Purchasing Department. Addenda may be posted on the City of Huntsville’s web site and
may be distributed to all who are known to have received a copy of the solicitation. The City assumes no responsibility for the
failure to obtain and/or properly submit any addendum. Failure to acknowledge any addendum may cause the rejection of a
solicitation. The City of Huntsville’s decision to accept or reject any particular solicitation due to a failure to acknowledge and
submit addenda shall be final.
ADVERTISING
Notice of this solicitation shall be advertised once a week for two consecutive weeks, with the first publication occurring at
least fourteen (14) days prior to the solicitation opening. The notice will be published in the local newspaper and posted on
Page 5 of 18
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.