Housing Assessment FY26 Urgent Repair
| Location: | North Carolina |
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| Posted: | Dec 19, 2025 |
| Due: | Dec 23, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 320-320-081225FD |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 320-320-081225FD |
| Project Title: | Housing Assessment FY26 Urgent Repair |
| Description: | The City of Rocky Mount’s Department of Housing & Community Development is seeking to contract with a qualified rehabilitation and building inspection firm to provide professional services in support of the City’s Urgent Repair Program. The selected contractor will be responsible for conducting rehabilitation needs assessments, preparing detailed written construction estimates (including required materials and specifications), and providing project monitoring and inspection services to ensure work is completed in accordance with program guidelines and applicable building standards. Quotes shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. Program Information The mission of the Housing and Community Development Department is to boost housing supply, improve housing choice, advance housing affordability, and restore vibrancy to all Rocky Mount neighborhoods. Urgent Repair Program: The City of Rocky Mount is offering up to $20,000 in funding to assist with the rehabilitation of deteriorated homes that are owned and occupied by very low-income households. The goals of the Urgent Repair Program are: • To alleviate housing conditions that pose an imminent threat to the life or safety of very low-income homeowners with special needs; and • To provide accessibility modifications and other repairs necessary to prevent displacement of very low-income homeowners with special needs, such as the frail elderly and persons with disabilities Eligible repairs include the flooring system, system upgrades (i.e., plumbing, electrical, and HVAC), roof repair and/or replacement, lead, mold, or asbestos abatement, and accessibility features for entering and exiting the home. The North Carolina Housing Trust Fund and state grant allocations fund the Urgent Repair Program. The City plans to complete up to 20 homes. |
| Opening Date: | 12/23/2025 2:00 PM |
| Posted Date: | 12/20/2025 |
| Status: | Open |
| Department: | CITY OF ROCKY MOUNT |
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Solicitation Number
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320-320-081225FD
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Department
CITY OF ROCKY MOUNT
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Status Reason
Open
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Opening Date
2025-12-23T14:00:00.0000000
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Posted Date
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2025-12-19T19:08:02.0000000Z
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Commodity Code
Residential building construction services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Ramona Gardner
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Description
The City of Rocky Mount’s Department of Housing & Community Development is seeking to contract with a qualified rehabilitation and building inspection firm to provide professional services in support of the City’s Urgent Repair Program. The selected contractor will be responsible for conducting rehabilitation needs assessments, preparing detailed written construction estimates (including required materials and specifications), and providing project monitoring and inspection services to ensure work is completed in accordance with program guidelines and applicable building standards. Quotes shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. Program Information The mission of the Housing and Community Development Department is to boost housing supply, improve housing choice, advance housing affordability, and restore vibrancy to all Rocky Mount neighborhoods. Urgent Repair Program: The City of Rocky Mount is offering up to $20,000 in funding to assist with the rehabilitation of deteriorated homes that are owned and occupied by very low-income households. The goals of the Urgent Repair Program are: • To alleviate housing conditions that pose an imminent threat to the life or safety of very low-income homeowners with special needs; and • To provide accessibility modifications and other repairs necessary to prevent displacement of very low-income homeowners with special needs, such as the frail elderly and persons with disabilities Eligible repairs include the flooring system, system upgrades (i.e., plumbing, electrical, and HVAC), roof repair and/or replacement, lead, mold, or asbestos abatement, and accessibility features for entering and exiting the home. The North Carolina Housing Trust Fund and state grant allocations fund the Urgent Repair Program. The City plans to complete up to 20 homes.
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Attachments
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Attachment Preview
Housing & Community Development
Invitation for Bid #: 320-081225FD
Housing Rehab Assessments – FY26 Urgent Repair Program
Date of Issue: 12/09/2025
Proposal Opening Date: 12/23/2025
at 2:00 PM ET
Direct all inquiries concerning this IFB to:
Fantashia Dickens, Purchasing Associate III
Email: Fantashia.dickens@rockymountnc.gov
Phone: 252-972-1352
Invitation for Bid # 320-081225FD
______________________________________________________
For purchasing division processing, please provide your company’s Federal Employer Identification
Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina
General Statute 132-1.10(b) this identification number shall not be released to the public. This page will
be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
“All bidders are hereby notified that they must have the
proper license as required under the North Carolina laws. All
prospective contractors shall be responsible for complying
with state law and local ordinances.”
CITY OF ROCKY MOUNT
Housing & Community Development
Refer ALL Inquiries regarding this IFB to:
Fantashia Dickens
Purchasing Associate III
Invitation for Bid # 320-081225FD
Proposals will be due: 12/23/2025 2:00 pm
Contract Type: Service
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees
to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without
collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of
any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.
143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore,
by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by
any Federal or State department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of
its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of
the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify
the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit
the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public Contract;
or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone
with a Contract with the City, or from any person seeking to do business with the City. By execution of this response to the IFB,
the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift has
been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.
Late proposals cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky
Mount Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along
with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement
between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR CITY USE ONLY: Offer accept, and Contract awarded this __________ day of ________, 20___ as indicated on the
attached certification, by ________________________________________________Purchasing Manager.
PRE-AUDIT: This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act.
_________________________________________________
Finance Director
Date
Proposal Number: 320-xxxxx25FD
Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................5
2.0 GENERAL INFORMATION.......................................................................................................5
2.1 INVITATION FOR BID DOCUMENT........................................................................................5
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................5
2.3 IFB SCHEDULE ......................................................................................................................6
2.4 BID QUESTIONS.....................................................................................................................6
2.5 EMAILING OR MAILING INSTRUCTIONS..............................................................................6
2.7 BID CONTENTS ......................................................................................................................7
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................8
3.1 METHOD OF AWARD.............................................................................................................8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........8
3.3 INTERPRETATION OF TERMS AND PHRASES....................................................................9
4.0 REQUIREMENTS .....................................................................................................................9
4.1 CONTRACT TERMS ...............................................................................................................9
4.2 PRICING .....................................................................................................................................9
4.3 INVOICES................................................................................................................................9
4.4 MINORITY BUSINESS PARTICIPATION................................................................................9
4.5 VENDOR EXPERIENCE........................................................................................................10
4.6 REFERENCES ......................................................................................................................11
4.7 PERSONNEL.........................................................................................................................11
4.8 VENDOR’S REPRESENTATIONS ........................................................................................11
5.0 SCOPE OF WORK .................................................................................................................12
5.1 GENERAL SPECIFICATIONS...............................................................................................12
5.3 PROJECT ORGANIZATION..................................................................................................13
5.5 ACCEPTANCE OF WORK ....................................................................................................13
5.6 LIQUIDATED DAMAGES ......................................................................................................13
5.7 TRANSITION ASSISTANCE .................................................................................................13
6.0 CONTRACT ADMINISTRATION.............................................................................................13
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................13
6.2 DISPUTE RESOLUTION .......................................................................................................13
Page | 3
IFB Number: 320-081225FD
Vendor: __________________________________________
6.3 CONTRACT CHANGES ........................................................................................................14
6.4 CITY’S RIGHTS AND OPTIONS ...........................................................................................14
ATTACHMENT A: PRICING.............................................................................................................15
ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS.....................................16
ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ......................................................16
Page | 4
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