Natural Gas System Annual Labor Contract FY26 Re-Bid
| Location: | North Carolina |
|---|---|
| Posted: | Dec 19, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 320-320-041125AG Re-Bid |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 320-320-041125AG Re-Bid |
| Project Title: | Natural Gas System Annual Labor Contract FY26 Re-Bid |
| Description: | This Work can involve the installation, replacement, repair, abandonment and removal of natural gas facilities in and adjacent to the existing City of Rocky Mount, North Carolina’s natural gas distribution systems. The methods of installation for the facilities may include direct burial, horizontal directional drill and boring. |
| Opening Date: | 1/6/2026 2:00 PM |
| Posted Date: | 12/20/2025 |
| Status: | Open |
| Department: | CITY OF ROCKY MOUNT |
|
Solicitation Number
*
320-320-041125AG Re-Bid
|
Department
CITY OF ROCKY MOUNT
|
Status Reason
Open
|
|
|
Opening Date
2026-01-06T14:00:00.0000000
|
Posted Date
*
2025-12-19T19:07:00.0000000Z
|
Commodity Code
Natural gas testing services
|
|
|
Mandatory Conference/Site Visit
—
—
|
Special Instructions
—
|
Solicitation Type
*
Select RFP IFB RFI
|
|
|
Owner
Ramona Gardner
|
|||
|
Description
This Work can involve the installation, replacement, repair, abandonment and removal of natural gas facilities in and adjacent to the existing City of Rocky Mount, North Carolina’s natural gas distribution systems. The methods of installation for the facilities may include direct burial, horizontal directional drill and boring.
|
|||
|
Attachments
|
|||
Attachment Preview
Energy Resources
Request for Proposal #: 320-041125AG Re-Bid
Natural Gas System Annual Labor Contract FY26
Date of Issue: 12/10/2025
Proposal Due Date: 1/6/2026
at 02:00 P.M. ET
Direct all inquiries concerning this RFP to:
Alicia Gaines
Purchasing Associate III
Email: alicia.gaines@rockymountnc.gov
Phone: 252-972-1227
Sealed, mailed responses ONLY will be accepted for this solicitation.
CONTENTS
COVER
SUPPLEMENTAL VENDOR INFORMATION .................................................................................... SVI
INTENT TO BID ..................................................................................................................................... IB
INVITATION TO BID………………………………………………………………………………………….ADV
INSTRUCTION TO BIDDERS ........................................................................................................... INST
GENERAL CONDITIONS ..................................................................................................................... GC
TECHNICAL SPECIFICATIONS ............................................................................................................ S
PROPOSAL FORM ............................................................................................................................. PP
BID BOND ........................................................................................................................................... BB
NON-COLLUSION AFFIDAVIT .......................................................................................................... NC
REFERENCE REQUEST .................................................................................................................... RR
MINORITY BUSINESS PARTICIPATION .......................................................................................... MBP
FEDERAL EMPLOYER IDENTIFICATION ..................................................................................... FEIN
PROPOSAL EXECUTION .................................................................................................................. PE
GENERAL TERMS ACCEPTANCE .................................................................................................GTA
E-VERIFY…..........................................................................................................................................EV
DEBARMENT AND SUSPENSION.................................................................................................... DS
AGREEMENT...................................................................................................................................CON
PERFORMANCE AND PAYMENT BOND ........................................................................................ PB
TYPICAL DETAILS ........................................................................................................................... TD
SUPPLEMENTAL VENDOR INFORMATION
HISTORICALLY UNDERUTILIZED BUSINESSES
Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that are at least
fifty-one percent owned and operated by an individual(s) of the categories. Also included in this category are disabled
business enterprises and non-profit work centers for the blind and severely disabled.
Pursuant to G.S. 143B-1361(a), 143-48 and 143-128.4, the City invites and encourages participation in this
procurement process by businesses owned by minorities, women, disabled, disabled business enterprises, and non-
profit work centers for the blind and severely disabled. This includes utilizing subcontractors to perform the required
functions in this IFB. Any questions concerning NC HUB certification, contact the North Carolina Office of
Historically Underutilized Businesses at (919) 807-2330. The Vendor shall respond to questions a and b below.
a) Is Vendor a Historically Underutilized Business? Yes No
b) Is Vendor Certified with North Carolina as a Historically Underutilized Business? Yes No If so, state
HUB classification: ________________________________________________________________
CONTRACTOR REGISTRATION
New vendors must complete a vendor registration form using the link below. If you are a current vendor that has not
completed the online vendor registration, also complete the form. Once registration is complete, email a copy of your
W-9 and E-Verify Affidavit to the contact person listed on the coversheet.
https://www.rockymountnc.gov/316/Vendor-Registration
ADVERTISEMENT FOR BIDS
CITY OF ROCKY MOUNT, NORTH CAROLINA
NATURAL GAS SYSTEM ANNUAL LABOR AGREEMENT
Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals endorsed “RFP 320-
041125AG Re-Bid – Natural Gas System Annual Labor Agreement” will be received by the City of Rocky Mount
Purchasing Office in the Frederick E. Turnage Administrative Complex, 331 South Franklin Street, until
2:00 P.M., on Tuesday, January 6, 2026, at which time they will be publicly opened and read in Conference Room
#1 located on the 2nd floor of the Frederick E. Turnage Administrative Complex.
This Work can involve the installation, replacement, repair, abandonment and removal of natural gas facilities in and
adjacent to the existing City of Rocky Mount, North Carolina’s natural gas distribution systems. The methods of
installation for the facilities may include direct burial, horizontal directional drill and boring.
All work shall be completed in accordance with the Specifications included in the bid package. The bid package shall
include the cost to install various pipeline facilities (pipe, fittings, valves, etc.) listed in the Proposal Contract. All work
completed on the City of Rocky Mount natural gas system, which has facilities in both Edgecombe and Nash County,
North Carolina, should be completed in accordance with local, state, and federal regulations as described in the
Contract Documents.
Proposals must be submitted on standard forms provided in the Specifications booklet and must be marked “Proposal
for Natural Gas System Annual Labor Contract, RFP 320-041125AG Re-Bid”. The quantities listed for the various
requirements of these specifications are “estimated quantities” with the City reserving the right to make quantity
adjustments should the need arise.
Instructions for submitting bids and complete specifications for the work, equipment, supplies, or services desired
may be obtained online at https://www.rockymountnc.gov/Bids.aspx or https://evp.nc.gov/solicitations/
Each proposal must be accompanied by a deposit equal to five (5%) percent of the estimated Contract amount of
$700,000 or $35,000. This deposit may consist of cash or a certified check drawn on a bank or trust company
authorized to do business in the State of North Carolina or on a bank insured by the Federal Deposit Insurance
Corporation, payable to the City of Rocky Mount, North Carolina, or a five (5%) percent Bid Bond issued by any
insurance company authorized to do business in the State of North Carolina, the deposit to be retained in the event
of failure of the Successful Bidder to execute the contract within (10) days after the award or to give satisfactory
surety as required.
All contractors are hereby notified that they shall properly comply with any North Carolina state laws governing their
respective trades.
The length of the Contract will be one (1) year.
The City of Rocky Mount reserves the right to reject any and all bids and will not discriminate against any bidder
submitting a bid because of race, creed, color, national origin, religion, or handicap.
CITY OF ROCKY MOUNT
Alicia Gaines
Purchasing Associate III
CITY OF ROCKY MOUNT
ROCKY MOUNT, NORTH CAROLINA NATURAL GAS
SYSTEM ANNUAL LABOR CONTRACT FY26
INSTRUCTION TO BIDDERS
General:
To be valid for consideration, bids must be completed and submitted in accordance with these Instructions to Bidders.
Schedule:
The table below shows the intended schedule for this RFP. The City will make every effort to adhere to this schedule.
Event
Responsibility
Date and Time
Issue RFP
Submit Written Questions
Provide Response to Questions
Submit Proposals
City
Vendor
City
Vendor
Wednesday 12/10/2025
Wednesday 12/17/2025
Friday 12/19/2025
Tuesday 1/6/2026 2:00 pm
Examination of Bid Documents and Site:
Before submitting bids, each Bidder must examine the bid documents thoroughly; familiarize itself with Federal, State,
and Local laws, ordinances, rules, and regulations affecting the Work; and correlate its observations with
requirements of the Bid Documents.
Should a Bidder find discrepancies in, or omissions from, the Contract Documents, or should He be in doubt as to
their meaning, He should notify the Engineer immediately. The Engineer may send written instructions to each person
receiving a set of Contract Documents following such notice from a Bidder(s).
Whenever a certain brand, make, or manufacturer is noted in the Specifications, it is intended to denote the quality
standard of the article desired or being provided by the Owner, but unless otherwise noted does not restrict Bidder
or the Owner to the specific brand or manufacturer. It is intended to set forth and convey to the prospective Bidder
the general style, type, character, and quality of the article desired or being provided.
Each Bidder is requested and expected to be familiar with the typical construction conditions that may be encountered
in and around the City of Rocky Mount’s natural gas distribution system to alert Himself to local and special conditions
which may be encountered during construction of assigned tasks such as: labor and transportation, handling and
storage of materials, the availability of materials, and site access. Failure to make such investigations shall not relieve
the successful Bidder from performing and completing the Work in accordance with the Contract Documents.
Interpretations:
No oral interpretations of the Bid Documents will be made to any Bidder. To be given consideration, requests for
interpretations must be received in time to allow preparation of a written response at least five (5) days prior to the
date fixed for receipt of bids. Interpretations will be issued in the form of a written Addendum (Addenda) to the Bid
Documents. Each Addendum shall be provided to all parties recorded by The City of Rocky Mount Purchasing
Department as having received Bid Documents, prior to scheduled receipt of bids. Only interpretations by formal
written addenda will be binding.
All communications in regard to interpretations and any other matters related to this project shall be addressed to the
Purchasing Division, Alicia Gaines, Purchasing Associate III, City of Rocky Mount Finance Department, PO Box 1180,
Rocky Mount, NC 27802-1180.
Preparation of Bid Documents:
Each bid package shall include the following properly executed documents:
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...2026-01 Trent River Boring Project The City of New Bern is soliciting informal ...
City of New Bern
Bid Due: 6/08/2026
...Department will provide 2 to 4 borings for this bridge to the Design-Build ...
Division of Highways
Bid Due: 8/18/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.