Family Child Care Conference Coordination
| Location: | Hawaii |
|---|---|
| Posted: | Mar 5, 2026 |
| Due: | Mar 12, 2026 |
| Agency: | State Government of Hawaii |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Q26001969 |
| Publication URL: | To access bid details, please log in. |
General Information
Q26001969 Family Child Care Conference CoordinationGeneral InformationSolicitation Number
Q26001969 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 03/05/2026Amendment Date & Time03/05/2026 12:00 PMAmendment Reason
Revised/edited solicitation title.Offer Due Date & Time03/12/2026 04:30 PMDescriptionProject LAUNCH seeks a qualified community-based, non-profit with proven experience supporting Family Child Care (FCC) providers to coordinate a statewide conference on Oahu that will support up to 120 FCC providers. This conference will offer providers the opportunity to stay current with research, best practices, and policy updates, while fostering networking with peers, state agencies, and community services. The goal is to strengthen early childhood development through collaboration and shared learning. The purpose of this project is to promote optimal development for infants and young children by enhancing the knowledge, attitudes, and skills of FCC providers who care for them. Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-733-9062General CommentsProcurement OfficerIan TholenAttachments HIePRO Scope Bid Document 2026 Family Child Care Conference.pdf
AG-008 103D General Conditions (1.10.23).pdf
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Q26001969 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 03/05/2026Amendment Date & Time03/05/2026 12:00 PMAmendment Reason
Revised/edited solicitation title.Offer Due Date & Time03/12/2026 04:30 PMDescriptionProject LAUNCH seeks a qualified community-based, non-profit with proven experience supporting Family Child Care (FCC) providers to coordinate a statewide conference on Oahu that will support up to 120 FCC providers. This conference will offer providers the opportunity to stay current with research, best practices, and policy updates, while fostering networking with peers, state agencies, and community services. The goal is to strengthen early childhood development through collaboration and shared learning. The purpose of this project is to promote optimal development for infants and young children by enhancing the knowledge, attitudes, and skills of FCC providers who care for them. Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-733-9062General CommentsProcurement OfficerIan TholenAttachments HIePRO Scope Bid Document 2026 Family Child Care Conference.pdf
AG-008 103D General Conditions (1.10.23).pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Tholen, Ian.
Q26001969 Family Child Care Conference CoordinationLine Items
#
Title
Quantity
Unit of Measure
Commodity Code
Code Table
GeneralQuantity1Unit of MeasureJOBTitleOrganize an Oahu conference for ~120 family childcare providersDescriptionOrganize and execute a conference on Oahu for approximately 120 family child care providers. CONTRACTOR will be responsible for reserving the venue and coordinating the food (continental breakfast, lunch, snacks, beverages) for speakers and attendees. CONTRACTOR must provide in person assistance during the conference including set up, coordination with venue staff, and break down.Attachments
Print
| Commodity Code | Description |
| 923120 | Public health program administration, nonoperating |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleAssist participants & speakers with travel to OahuDescriptionAssist participants and speakers with transportation and travel arrangements to Oahu.Attachments
Print
| Commodity Code | Description |
| 923120 | Public health program administration, nonoperating |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleAssist with publicity, registration, and pre-conference planningDescriptionAssist with publicity, registration, and pre-conference planning.Attachments
Print
| Commodity Code | Description |
| 923120 | Public health program administration, nonoperating |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleSupport FCC providers with follow up resources DescriptionSupport FCC providers with follow up resources or identified needs that arise from the conference.Attachments
Print
| Commodity Code | Description |
| 923120 | Public health program administration, nonoperating |
Code Table
GeneralQuantity1Unit of MeasureJOBTitleDesign/execute meeting evaluation & certification of attendanceDescriptionDesign and execute meeting evaluation and provide certification of attendance to participants:
- Certificates of Attendance at the conference must be provided to the participants in compliance with professional development credits.
- Digital or paper surveys must be provided to participants to evaluate the conference.
- An overall meeting evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow-up with participants.Attachments
Print
| Commodity Code | Description |
| 923120 | Public health program administration, nonoperating |
- Certificates of Attendance at the conference must be provided to the participants in compliance with professional development credits.
- Digital or paper surveys must be provided to participants to evaluate the conference.
- An overall meeting evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow-up with participants.Attachments
Code Table
GeneralQuantity1Unit of MeasureJOBTitleIssue all payments directly to other vendors and services neededDescriptionIssue all payments directly to other vendors and services needed to meet the scope of service identified in the contract.Attachments
Print
| Commodity Code | Description |
| 923120 | Public health program administration, nonoperating |
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Tholen, Ian.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
- VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
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COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
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OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. - VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
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