Automated Locker Systems
| Location: | North Carolina |
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| Posted: | Dec 19, 2025 |
| Due: | Jan 22, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 66-26037TS |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 66-26037TS |
| Project Title: | Automated Locker Systems |
| Description: | UNC Charlotte is seeking to establish a contractual agreement with a vendor that can provide self-service automated lockers systems for multiple uses across campus. Uses of the automated lockers for immediate projects include recreational equipment storage and distribution in our Student Rec Facilities, and non-perishable food storage and distribution in our Student Pantry Facility. Other functions of existing automated lockers installed across campus include mail distribution, professional staff equipment checkout, and personal storage functions. Needs and specific functionality may vary across campus and future projects will be on an as-needed basis only. |
| Opening Date: | 1/22/2026 2:00 PM |
| Posted Date: | 12/20/2025 |
| Status: | Open |
| Department: | UNC - CHARLOTTE |
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Solicitation Number
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66-26037TS
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Department
UNC - CHARLOTTE
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Status Reason
Open
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Opening Date
2026-01-22T14:00:00.0000000
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Posted Date
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2025-12-19T17:22:22.0000000Z
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Commodity Code
Accommodation furniture
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Mandatory Conference/Site Visit
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Special Instructions
Submit Written Questions by 1/9/2026 @ 12pm, Provide responses on 1/14/2026
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Tina Moody
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Description
UNC Charlotte is seeking to establish a contractual agreement with a vendor that can provide self-service automated lockers systems for multiple uses across campus. Uses of the automated lockers for immediate projects include recreational equipment storage and distribution in our Student Rec Facilities, and non-perishable food storage and distribution in our Student Pantry Facility. Other functions of existing automated lockers installed across campus include mail distribution, professional staff equipment checkout, and personal storage functions. Needs and specific functionality may vary across campus and future projects will be on an as-needed basis only.
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Attachments
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Attachment Preview
STATE OF NORTH CAROLINA
University of North Carolina at Charlotte
Request for Proposals # 66-26037TS
Automated Locker Systems
Date of Issue: Friday, December 19th, 2025
Proposal Due Date: Thursday, January 22nd, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Trever Swint
Assistant Director of Purchasing
Email: wswint@charlotte.edu
STATE OF NORTH CAROLINA
University of North Carolina at Charlotte
Request for Proposals #
66-26037TS
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.
This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login
Electronic responses ONLY will be accepted for this solicitation.
STATE OF NORTH CAROLINA
University of North Carolina at Charlotte
Refer ALL Inquiries regarding this RFP to:
Trever Swint
wswint@charlotte.edu
Request for Proposal # 66-26037TS
Proposals will be received until:
Thursday, January 22nd, 2026 at 2:00 PM ET
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED.
Late proposals CANNOT and will NOT be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
CITY, STATE & ZIP:
TELEPHONE NUMBER:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
NAME OF PERSON SIGNING ON BEHALF OF VENDOR:
TITLE:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Proposal Number: 66-26037TS
Vendor: __________________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty 60 days from date of bid opening, unless otherwise stated here: ______ days, or
if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing,
effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute
the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS
are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and
conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 2026, as indicated
on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of UNC Charlotte)
Ver: 03/2025
2
Proposal Number: 66-26037TS
Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................. 5
1.1 CONTRACT TERM ......................................................................................................................... 5
2.0 GENERAL INFORMATION ........................................................................................................ 5
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................. 5
2.2 E-PROCUREMENT ................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 5
2.4 RFP SCHEDULE ....................................................................................................................... 6
2.5 PROPOSAL QUESTIONS......................................................................................................... 6
2.6 PROPOSAL SUBMITTAL ......................................................................................................... 7
2.7 PROPOSAL CONTENTS .......................................................................................................... 7
2.8 ALTERNATE PROPOSALS...................................................................................................... 8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .................................................................. 8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ....................................... 8
3.1 METHOD OF AWARD............................................................................................................... 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ........ 8
3.3 PROPOSAL EVALUATION PROCESS.................................................................................... 9
3.4 EVALUATION CRITERIA........................................................................................................ 10
3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 10
3.6 INTERPRETATION OF TERMS AND PHRASES................................................................... 10
4.0 REQUIREMENTS ..................................................................................................................... 11
4.1 FINANCIAL PROPOSAL ........................................................................................................ 11
4.2 INVOICES................................................................................................................................ 11
4.3 FINANCIAL STABILITY .......................................................................................................... 11
4.4 HUB PARTICIPATION ............................................................................................................ 11
4.5 VENDOR EXPERIENCE ......................................................................................................... 12
4.6 REFERENCES ........................................................................................................................ 12
4.7 BACKGROUND CHECKS ...................................................................................................... 12
4.8 PERSONNEL .......................................................................................................................... 12
4.9 VENDOR’S REPRESENTATIONS.......................................................................................... 12
4.10 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................. 13
5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................... 13
5.1 GENERAL ............................................................................................................................... 13
5.2 SPECIFICATIONS................................................................................................................... 13
Ver: 03/2025
3
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.