SOLICITATION NO. 26-008 FOR FEMA CONSULTING SERVICES
| Location: | North Carolina |
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| Posted: | Dec 19, 2025 |
| Due: | Dec 29, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 460-26-008 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 460-26-008 |
| Project Title: | SOLICITATION NO. 26-008 FOR FEMA CONSULTING SERVICES |
| Description: | The purpose of this Request for Quote is to secure the services of a qualified consultant (individual or firm) to provide FEMA Public Assistance consulting and emergency recovery support services. The consultant will assist OWASA with preparing, submitting, tracking, and managing FEMA disaster submittals and related documentation to maximize federal reimbursement and ensure compliance with applicable regulations. Quotes are solicited and will be received via email at dmoore@owasa.org, until 2:00 p.m., ET Monday, December 29, 2025, for FEMA CONSULTING SERVICES. Questions regarding this RFQ shall be directed via email to dmoore@owasa.org. |
| Opening Date: | 12/29/2025 2:00 PM |
| Posted Date: | 12/20/2025 |
| Status: | Open |
| Department: | ORANGE WATER & SEWER AUTHORITY |
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Solicitation Number
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460-26-008
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Department
ORANGE WATER & SEWER AUTHORITY
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Status Reason
Open
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Opening Date
2025-12-29T14:00:00.0000000
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Posted Date
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2025-12-19T16:51:53.0000000Z
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Commodity Code
Business and corporate management consultation services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
David Moore
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Description
The purpose of this Request for Quote is to secure the services of a qualified consultant (individual or firm) to provide FEMA Public Assistance consulting and emergency recovery support services. The consultant will assist OWASA with preparing, submitting, tracking, and managing FEMA disaster submittals and related documentation to maximize federal reimbursement and ensure compliance with applicable regulations. Quotes are solicited and will be received via email at dmoore@owasa.org, until 2:00 p.m., ET Monday, December 29, 2025, for FEMA CONSULTING SERVICES. Questions regarding this RFQ shall be directed via email to dmoore@owasa.org.
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Attachments
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Attachment Preview
Orange Water and Sewer Authority
Our community’s trusted partner for clean water and environmental protection.
RFQ NO. 26-008
REQUEST FOR QUOTES
FOR
FEMA CONSULTING SERVICES
Date Issued: December 19, 2025
Table of Contents
NOTIFICATION ..........................................................................................................................................................1
1 NOTICE OF REQUEST FOR QUOTES................................................................................................................1
2 SCOPE OF WORK .................................................................................................................................................1
3 FIRM INSTRUCTIONS..........................................................................................................................................1
Responsiveness ....................................................................................................................................................... 2
Evaluation ............................................................................................................................................................... 2
4 SELECTION PROCESS FEMA CONSULTING SERVICES,..............................................................................2
5 GENERAL CONDITIONS .....................................................................................................................................3
5.1 Proprietary Information .............................................................................................................................................. 3
5.2 Withdrawal of Quotes ................................................................................................................................................ 4
5.3 Acceptance of Terms and Conditions...................................................................................................................... 4
5.4 False, Incomplete or Unresponsive Statements ....................................................................................................... 4
5.5 Minority Business Participation .............................................................................................................................. 4
5.6 Insurance ................................................................................................................................................................. 4
Attachment A--------------Scope of Work
Attachment B--------------E-Verify Affadavit
Attachment C--------------Certificate Regarding Conflict of Interest
Attachment D--------------Iran Divestment Act
Attachment E--------------Companies Boycotting Israel Divestment Act Form
Attachment F--------------Non-Collusion Affadavit
Attachment G--------------Debarment and Suspension
Attachment H--------------FEMA Clauses
NOTIFICATION
REQUEST FOR QUOTES
SOLICITATION NO. 26-008
FOR
FEMA CONSULTING SERVICES
1 NOTICE OF REQUEST FOR QUOTES
The purpose of this Request for Quote is to secure the services of a qualified consultant (individual
or firm) to provide FEMA Public Assistance consulting and emergency recovery support
services. The consultant will assist OWASA with preparing, submitting, tracking, and managing
FEMA disaster submittals and related documentation to maximize federal reimbursement and
ensure compliance with applicable regulations.
Quotes are solicited and will be received via email at dmoore@owasa.org, until 2:00 p.m., ET
Monday, December 29, 2025, for FEMA CONSULTING SERVICES.
Questions regarding this RFQ shall be directed via email to dmoore@owasa.org.
OWASA reserves the right to reject any or all Quotes.
SCHEDULE
DATE
EVENTS
December 19, 2025
RFQ distributed and posted to OWASA website
December 29, 2025
2:00 PM ET
Quotes due via email at dmoore@owasa.org
December 30, 2025 (tentative) Notice of Contract Award
January 2, 2026 (tentative)
Contract Start Date
2 SCOPE OF WORK
See Attachment A
3 FIRM INSTRUCTIONS
Quotes shall be delivered to David Moore, Procurement Coordinator, via email at
dmoore@owasa.org. Title the subject line FEMA Consulting Services.
FEMA Consulting Services
Page 1 of 4
This procurement is funded in whole or in part by federal funding through FEMA and is subject to
applicable federal requirements under 2 CFR Part 200.
Federal contract provisions included in Attachment G will be incorporated into the final contract.
OWASA reserves the right to reject any or all Quotes for any reason determined by OWASA to be
in its best interest.
INFORMATION REQUIRED FROM THE SUBMITTER
Required Submittals and Attachments
1. Firm Information and Contact
Firm name, address, primary contact person, email address, and phone number.
2. Relevant FEMA Experience
A brief summary (one to two paragraphs) of the firm’s experience providing FEMA
Public Assistance consulting services, including examples of work performed for public
agencies.
3. Availability
Confirmation of the firm’s ability to mobilize and begin work within 24–48 hours of
notice to proceed, including identification of key personnel.
4. Fee Schedule
A proposed hourly rate schedule by labor category and a proposed Not-to-Exceed
(NTE) amount.
5. Certifications
Required federal and state certifications may be submitted with the quote or provided
prior to contract execution upon request.
Responsiveness
Failure to submit the required information may result in the quote being deemed non-responsive.
Evaluation
Quotes will be evaluated on a pass/fail basis for minimum experience and availability, and that
among firms deemed qualified, OWASA will select a responsible firm whose pricing is
determined to be reasonable and whose services best meet the needs of the Authority.
4 SELECTION PROCESS FEMA CONSULTING SERVICES,
OWASA will review all timely submitted quotes to determine responsiveness and
qualifications.
FEMA Consulting Services
Page 2 of 4
Step 1 – Responsiveness Review (Pass/Fail)
OWASA will review each quote to confirm that all required information has been submitted in
accordance with this RFQ. Quotes that are incomplete or fail to meet submission requirements
may be deemed non-responsive and removed from further consideration.
Step 2 – Qualification Review (Pass/Fail)
Responsive quotes will be evaluated on a pass/fail basis to determine whether the submitter
demonstrates:
• Relevant experience providing FEMA Public Assistance consulting services; and
• Ability to mobilize and begin work within the required timeframe.
Quotes that fail to meet the minimum qualification requirements will not be considered further.
Step 3 – Price Reasonableness Review
For submitters deemed qualified, OWASA will review proposed hourly rates and the Not-to-
Exceed (NTE) amount to determine price reasonableness. Pricing will be evaluated for
consistency with the scope of services, market conditions, and other quotes received.
Step 4 – Selection
Among submitters determined to be responsive and qualified, OWASA will select the
consultant whose quote is determined to meet the needs of the Authority, considering
experience, availability, and the reasonableness of proposed pricing.
OWASA reserves the right to:
• Request clarification or additional information from submitters;
• Waive minor irregularities that do not affect the fairness of the procurement; and
• Reject any or all quotes if deemed to be in the best interest of OWASA.
Late Quotes
• Quotes received after the stated submission deadline will not be accepted or considered.
5 GENERAL CONDITIONS
5.1 Proprietary Information
Any reservations on the use of data contained in the proposal shall be clearly stated in writing.
OWASA will attempt to comply with a Proposer’s designation of proprietary/confidential
information. However, OWASA may not be able to withhold a record (data, document, etc.) or
deny access to a record requested by an individual (the public) when an obligation is imposed
upon OWASA under the North Carolina Public Records Act (Act). OWASA’s determination to
withhold or disclose a record will be based upon the particular circumstances involving the
record in question and whether the record may be exempted from disclosure under the Act.
Records which the Proposer considers to be trade secrets and privileged or confidential must be
identified by the Proposer on each page submitted.
FEMA Consulting Services
Page 3 of 4
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