City of Raleigh Greenways Ramp Upgrades

NAME OF BIDDER
ADDRESS
NC LICENSE NO.
ADVERTISEMENT, PROPOSAL, CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
City of Raleigh Greenways Ramp Upgrades
RALEIGH DEPARTMENT OF TRANSPORTATION
TRANSPORTATION MAINTENANCE
274-TM-5-26
TRANSPORTATION DIRECTOR
222 WEST HARGETT STREET
DATE OF ADVERTISING: May 19th, 2026
DATE OF PRE-BID MEETING: May 26th, 2026, 11:00 a.m.
DATE OF BID OPENING: June 18th, 2026, 2:00 p.m.
3228 Spottswood St, Raleigh, NC 27615
Conference Room 536

CITY OF RALEIGH
City of Raleigh Greenways Ramp Upgrades
PROJECT NO. 274-TM-5-26
DATE OF ADVERTISING: May 19th, 2026
DATE OF PRE-BID CONFERENCE: May 26th, 2026, 11:00 a.m.
DATE QUESTIONS DUE: June 2nd, 2026, 5:00 p.m.
DATE FOR RESPONSES BY THE CITY: June 5th, 2026, 5:00 p.m.
DATE OF BID OPENING: June 18th, 2026, 2:00 p.m.
NAME OF BIDDER:
ADDRESS:
NC LICENSE NO.:
BID DEPOSIT 5%:
TOTAL BID:
MWBE PERCENTAGE:
CONTRACTOR SIGNATURE:

TABLE OF CONTENTS
ADVERTISEMENT 4 - 5
PROPOSAL FORM 6
BIDDER'S CERTIFICATION 7
BID BOND 8 - 9
INSTRUCTIONS TO CONTRACTORS 10
POOR PERFORMANCE POLICY 11 - 12
NON-COLLUSIVE AFFIDAVIT 13
CONTRACT 14 - 29
E-VERIFY AFFIDAVIT 30
MINORITY DOCUMENTATION FORMS 31 - 51
PERFORMANCE BOND 52 - 54
PAYMENT BOND 55 - 58
PROCEDURE FOR REPORTING SALES TAX 59 - 65
FINAL PAYMENT AFFIDAVIT 66
SCHEDULE OF PRICES 67
STREET ESTIMATE TOTALS SHEET 68 - 70
GENERAL CONDITIONS 71 - 95
STANDARD GENERAL PROVISIONS 96 - 99
PROJECT SPECIAL PROVISIONS 100 - 109
APPENDIX 110 - 123

ADVERTISEMENT FOR BIDS
POSTED: MAY 19TH, 2026
CITY BID NUMBER: 274-TM-5-26
Project: City of Raleigh Greenways Ramp Upgrades
Owner: City of Raleigh, North Carolina, Transportation Department,
3228 Spottswood St, Raleigh, NC, 27615.
Contact: James E. Simmons, Street Projects Manager - james.simmons@raleighnc.gov
Sealed Bids will be received until 2:00 p.m., Thursday June 18th, 2026, at 3228 Spottswood St, Raleigh, NC
27615, Conference Room 536, at which time and place bids will be publicly opened and read aloud for the
construction of the City of Raleigh Greenways Ramp Upgrades project.
After Bids are opened, the Owner shall evaluate them in accordance with the methods and criteria set forth in
the Instructions to Bidders. The Owner/City Council reserves the right to waive any informality or to reject any
or all Bids. Unless all Bids are rejected, Award will be made to the lowest responsible and responsive Bidder,
taking into consideration quality, performance and the time specified in the Bid Form for the performance of the
Contract.
A mandatory Pre-Bid Meeting will be held at 11:00 a.m., day of week, May 26th, 2026 at 3228 Spottswood St,
Raleigh, NC 27615, Conference Room 536.
Requirements for pre-bid submittals of an "or-equal" are required within 10 days of the issuance of the
Advertisement for Bids and in accordance with Section 00200, Instructions to Bidders.
The Project consists generally of the following major items:
* The complete removal and disposal of existing sidewalk ramps as identified by the City of
Raleigh and replacement with upgraded ADA-compliant access ramps within the City areas
under its jurisdiction
* The removal and replacement of sidewalk panels, curb and gutter as identified by the City of
Raleigh in accordance with project specifications
* Resetting permanent and hinged bollards in place as specified in the contract
* The restoration of all disturbed areas including backfilling, grading, seeding and mulching with
NCDOT approved seed mixtures
Copies of the contract proposal may be obtained from the City of Raleigh beginning 19th day of May, 2026 for
no fee, provided conditions are met as outlined in the bid documents.
With each request for Bidding Documents supply the following information: Company name, contact person,
street address, phone number, and email address for Bidding point of contact; N. C. contractor's license with
limitation and classification; indicate if the firm will be a Prime bidder, Supplier or Sub-Contractor.
Bidders will be required to show evidence that they are licensed to perform the work in the Bidding Documents
as required by North Carolina General Statute, Chapter 87 and the Instruction to Bidders.
Bid Security in the amount of five percent (5%) of the Bid must accompany each Bid and shall be subject to the
conditions provided in the Instruction to Bidders.
Pursuant to General Statutes of North Carolina Sections 143-128.2 and 143-131, and in accordance with City
policy, the City of Raleigh encourages and provides equal opportunity for certified Minority and Woman-Owned
Business Enterprise (MWBE) businesses to participate in all aspects of the City's contracting and procurement
programs to include Professional Services; Goods and Other Services; and Construction. The prime contractor
4

will be required to identify participation of MWBE businesses in their Bid, and how that participation will be
achieved.
Furthermore, the City's goal is to contract or sub-contract fifteen percent (15%) of the contract amount to
certified MWBEs on construction projects over $300,000, or with contracts that include $100,000 or more in
state funding.
City of Raleigh
Janet Cowell, Mayor
END OF DOCUMENT
5

PROPOSAL FORM
PROPOSAL FOR THE CONSTRUCTION OF PROJECT NO. 274-TM-4-26
IN THE CITY OF RALEIGH, NORTH CAROLINA
_________________
DATE
CITY COUNCIL
CITY OF RALEIGH
RALEIGH, NORTH CAROLINA
Ladies and Gentlemen:
The undersigned bidder has carefully examined the Form of Contract, the Form of Contract Bonds, the
General Conditions, the Special Conditions, the Plans and Specifications, all of which are acknowledged
to be a part of the proposal, and the Proposal Form; and he has also carefully examined the site of the
proposed work. The undersigned bidder agrees to bind himself on award to him by the City Council of the
City of Raleigh under this proposal, to execute within ten (10) days, in accordance with such award, a
Contract with necessary surety bonds, of which Contract this proposal and the plans and specifications shall
be a part, to provide all necessary machinery, tools, labor, and other means of construction, and to do all
the work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said
project within the time limit specified below.
In addition to all other agreements and assurances, the undersigned bidder understands and hereby agrees
as follows:
1. If this Contract is awarded, the bidder must, upon completion of this Contract, or at any other time
requested, furnish to the City of Raleigh an accurate itemized statement of North Carolina Sales
Tax paid on materials, supplies, equipment and any other items charged to this Contract, and
otherwise fully comply with the "Procedure for Reporting North Carolina Sales Tax Expenditures",
attached.
2. The bidder further agrees to begin work within 10 calendar days from date of Contract Notice to
Proceed.
3. The bidder represents and agrees to complete proposed work by December 31st, 2026.
Submitted this __________ day of____________________, 20__.
Name of bidder: _____________________________________________
Address: ___________________________________________________
6

BIDDER'S CERTIFICATION
Acceptance of Terms
In submitting this Proposal, the undersigned agrees that this bid will remain in effect for a period of 60 days
following the opening of the Bids, that the undersigned agrees to enter into a Contract with the Owner, if
awarded, on the basis of this Proposal, and that the undersigned agrees to complete the work in accordance
with the Contract Documents.
Non-Collusion in Bidding
The Bidder specifically agrees to abide by all applicable provisions of Article 3 of Chapter 133 of the North
Carolina General Statutes. By submission of this Bid, each Bidder and each person signing on behalf of
any Bidder certifies, and in case of a joint Bid each party thereto certifies as to its own organization, under
penalty of perjury, that to the best of knowledge and belief:
1. The prices in this Bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating
to such prices with any other Bidder or with any competitor,
2. Unless otherwise required by Law, the prices quoted in the Bid have not been knowingly disclosed
by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or
indirectly, to any other Bidder or to any competitor, and
3. No attempt has been made or will be made by the Bidder to induce any other person, partnership,
or corporation to submit or not to submit a Bid for the purpose of restricting competition.
Type of Business
The undersigned hereby represents that it is a __________________________ (corporation, partnership,
an individual or limited liability company). If a corporation, the undersigned further represents that it is
duly qualified as a corporation under the Laws of the State of North Carolina and it is authorized to do
business in this State.
________________________________ ________________________________
Firm Name Date
________________________________ City of Raleigh Greenway Ramp Upgrades
Authorized Signature Name of Project
________________________________
Title
________________________________
Address of Firm
7

BID BOND (PENAL SUM FORM)
Bidder Surety
Name: Name:
Address (principal place of business): Address (principal place of business):
Owner Bid
Name: City of Raleigh Project:
Address (principal place of business): City of Raleigh Greenways Ramp Upgrades
222 W. Hargett Street
Raleigh, NC 27601
Bid Due Date:
Bond
Penal Sum:
Date of Bond:
Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this Bid Bond,
do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.
Bidder Surety
(Full formal name of Bidder) (Full formal name of Surety) (corporate seal)
By: By:
(Signature) (Signature) (Attach Power of Attorney)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:
Attest: Attest:
(Signature) (Signature)
Name: Name:
(Printed or typed) (Printed or typed)
Title: Title:
Notes: (1) Note: Addresses are to be used for giving any required notice. (2) Provide execution by any additional parties, such as
joint venturers, if necessary.
8

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors,
and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment
of the penal sum is the extent of Bidder's and Surety's liability. Recovery of such penal sum under the terms
of this Bond will be Owner's sole and exclusive remedy upon default of Bidder.
2. Default of Bidder occurs upon the failure of Bidder to deliver within the time required by the Bidding
Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the
Bidding Documents and any performance and payment bonds required by the Bidding Documents.
3. This obligation will be null and void if:
3.1. Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or
any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding
Documents and any performance and payment bonds required by the Bidding Documents, or
3.2. All Bids are rejected by Owner, or
3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or
any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when
required by Paragraph 5 hereof).
4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after
receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with
reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.
5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of
Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award
including extensions does not in the aggregate exceed 120 days from the Bid due date without Surety's written
consent.
6. No suit or action will be commenced under this Bond prior to 30 calendar days after the notice of default
required in Paragraph 4 above is received by Bidder and Surety, and in no case later than one year after the
Bid due date.
7. Any suit or action under this Bond will be commenced only in a court of competent jurisdiction located in the
state in which the Project is located.
8. Notices required hereunder must be in writing and sent to Bidder and Surety at their respective addresses
shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by
United States Postal Service registered or certified mail, return receipt requested, postage pre-paid, and will
be deemed to be effective upon receipt by the party concerned.
9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the
authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal,
and deliver such Bond and bind the Surety thereby.
10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any
applicable statute that has been omitted from this Bond will be deemed to be included herein as if set forth at
length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute
governs and the remainder of this Bond that is not in conflict therewith continues in full force and effect.
11. The term "Bid" as used herein includes a Bid, offer, or proposal as applicable.
9

INSTRUCTIONS TO CONTRACTORS
DO NOT REMOVE FROM CONTRACT
Please observe the following in executing the attached Contract:
1. The City may contract with various categories of legal entities; and the legal requirements for proper execution
(signing, witnessing, etc.) differ as to each.
A. If the Contract is with an individual, that individual should sign the agreement exactly as his name is set
out.
B. Execution on behalf of a corporation, authorized corporate officer must sign, with 2nd officer signing to
attest (which is 2nd officer's verification of authority and signature authenticity), plus corporate seal
affixed. The following are corporate officers allowed to sign for the corporation: president; vice-president;
chairman; CEO; CFO; and Treasurer. The following officers are typically authorized to attest: secretary;
vice president, trust officer; clerk to board; cashier (only for banks); and their assistants or deputies.
A sole corporate officer may sign, accompanied with a notary's acknowledgement, using the corporate
acknowledgement form.
C. If the agreement is with a partnership (General Partnership or Limited Partnership), a general partner must
sign, and his/her/its signature must be notarized.
D. LLC "Manager" or "managing member" must sign with proper notary acknowledgement.
2. After signing the Contract, the appropriate notary's acknowledgement, either in the corporate form or
individual/partnership form should be completed.
3. The Performance and Payment Bonds should be attached to the Contract package. Bonds are required by law on
construction and repair contracts subject to formal bidding requirements (N.C.G.S. 143-129 et seq. -- $300,000.00 for
construction). They should be signed by the contractor, and his signature should be acknowledged with the appropriate
acknowledgement form. Next, the bonds, in approved form, must be signed by the authorized agent of the Surety
Company issuing the bonds, and an executed Power of Attorney document authorizing the agent to sign must
accompany the bond documents. Bonds should not be dated. Bonds will be dated on or after the Contract date by the
City. (Performance and Payment Bonds are not to be included in your bid)
4. The instrument should not be dated, except by the last person executing the Contract, normally the City Clerk.
5. Non-discrimination provisions should be included with the Contract, as should applicable Certificates of Insurance
with proper and timely coverage indicated.
6. All modifications or deletions should be initialed or signed by representatives of both the Contractor and the City.
7. Three (3) original copies of the Contract are sent to the Contractor for execution. These three originals should be
signed and returned to the City of Raleigh for final execution, after which one (1) copy will be returned to the Contractor.
Alternatively, copies of the contract may be executed through the City's DocuSign process.
8. The minority business firm listing is to be completed and submitted as part of the Bid. Additional pages may be
added as needed. All backup information related to solicitation of minority participation shall be copied and submitted
with the Contract. Affidavit A and B must be submitted with your bid. Affidavit C or D must be submitted
depending on MWBE commitment percentage.
NORTH CAROLINA
WAKE COUNTY
Rev.07/15/2025
10