BAY COUNTY BOARD OF COUNTY COMMISSIONERS
PURCHASING DEPARTMENT
840 WEST 11th STREET
SUITE 2500
PANAMA CITY, FLORIDA 32401
REQUEST FOR PROPOSALS (RFP)
NATURAL RESOURCE DAMAGE ASSESSMENT
EARLY RESTORATION PHASE IV ARTIFICIAL REEF PROJECT
THIS BID MAY BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV
PROCUREMENT
THOSE BIDDERS WISHING TO SUBMIT A PAPER BID MAY CONTACT THE
PURCHASING DEPARTMENT
RFP No. 26-23
26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project
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TABLE OF CONTENTS
RESPONDENT INSTRUCTIONS ..................................................................................... 3
INTRODUCTION .............................................................................................................. 3
QUALIFICATIONS............................................................................................................ 4
PRE-SUBMITTAL MEETING............................................................................................ 4
PROPOSAL DEADLINE/DELIVERY ................................................................................ 5
SOLICITATION DOCUMENTS......................................................................................... 5
POINT OF CONTACT ...................................................................................................... 6
QUESTIONS .................................................................................................................... 6
ADDENDA ........................................................................................................................ 6
PROPOSAL FORM .......................................................................................................... 6
CONTRACT PRICE.......................................................................................................... 7
EXAMINATION OF WORK SITES ................................................................................... 7
WITHDRAWAL OF PROPOSALS .................................................................................... 7
CANCELLATION .............................................................................................................. 7
BASIS OF AWARD........................................................................................................... 7
TIE PROPOSALS ............................................................................................................. 7
RIGHT TO REJECT ......................................................................................................... 7
EXECUTION OF AGREEMENT ....................................................................................... 8
GENERAL TERMS ........................................................................................................... 8
LICENSES........................................................................................................................ 8
REPRESENTATIONS ...................................................................................................... 8
SUBCONTRACTORS....................................................................................................... 8
SCRUTINIZED COMPANIES ........................................................................................... 9
PROTEST......................................................................................................................... 9
EXEMPTION OF MEETINGS/PRESENTATIONS.......................................................... 10
PROPOSAL REQUIREMENTS ...................................................................................... 10
EVALUATION PROCESS AND CRITERIA .................................................................... 15
ATTACHMENT 1 REQUIRED FORMS .......................................................................... 17
ATTACHMENT 2 SAMPLE CONTRACT26-23 Artificial Reef......................................... 29
EXHIBIT 1 SCOPE OF SERVICES
EXHIBIT 2 NRDA PHASE IV ARTIFICIAL REEF PROJECT LOCATION
EXHIBIT 3 NRDA GRANT 21369
EXHIBIT 4 VENDOR’S PRICE PROPOSAL
EXHIBIT 5 BAY COUNTY INSURANCE REQUIREMENTS
EXHIBIT 6 PUBLIC CONSTRUCTION BOND
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RESPONDENT INSTRUCTIONS
Some of the instructions below may not apply to all projects.
The scope of work/specifications shall control any conflicting provisions.
INTRODUCTION
The Bay County Board of County Commissioners, “County” is seeking proposals from
qualified vendors for the Bay County Artificial Reef Program Natural Resource Damage
Assessment Early Restoration Phase IV Artificial Reef Project. The project consists of
construction and deployment of multi-sided, prefabricated polyhedral concrete artificial
reef modules weighing at least 4,000 pounds. The prefabricated polyhedral concrete
modules must abide by the Type I and Type II specifications.
a. Type I: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow
concrete walled structure with three or more sides and a vertical steel pole
with a thickness ≥1/4” on top with a minimum height of 10ft. Each side of
the module should have a minimum of 5 openings/windows ranging from 8-40
inches in height and width. The interior of each polyhedral module must contain
a layered habitat structure providing a complex and diverse shelter for
small/juvenile fishes and invertebrates.
b. Type II: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow
concrete walled structure with three or more sides. Each side of the module
should have a minimum of 5 openings/windows ranging from 8-40 inches in
height and width. The interior of each polyhedral module must contain a layered
habitat structure providing a complex and diverse shelter for small/juvenile
fishes and invertebrates.
The deployments will be at locations determined by Bay County Artificial Reef Program
manager within Large Area Artificial Reef Site (LAARS) B, offshore of Bay County in the
Gulf of America. The Army Corps of Engineers permit for the site is permit no. SAJ-1993-
00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12 January 2027.
Deployment locations within LAARS B will be contingent on pre-deployment scan data.
NOTE: No designed artificial reef structures are to exceed the minimum 50 feet
navigational clearance relative to mean low water (MLW). For either Type I of Type II
materials, an opening of at least 36 inches at the top of the polyhedral modules must be
included to allow for sea turtle egress.
Funding for the project is possible through the State of Florida, Florida Fish and Wildlife
Conservation Commission FWC agreement no. #21369 and is contingent on strict
conformance to the guidelines set forth by the Florida Fish and Wildlife Conservation
Commission.
Chapter 379.294 Florida Statutes creates the Florida Artificial Reef Program to enhance
saltwater opportunities and to promote proper management of fisheries resources
associated with artificial reefs for the public interest. The deployment of prefabricated
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concrete polyhedral materials will further support tourism, fishing, and diving
opportunities for Bay County and surrounding communities. Contractors must clearly
define their capabilities to construct and deploy all proposed materials within the
Proposal, not to exceed the allocated project budget of $395,000.00. Contractors shall
specify, within the Proposal, the total number of Type I and Type II modules they
propose to construct and deploy for the allocated budget.
The LAARS B permit area is a federal artificial reef site under the jurisdiction of Bay
County Board of County Commissioners, authorized by the U.S. Army Corps of
Engineers. All Type I and Type II modules will be individually deployed to create reef sites
within the LAARS B permit area. The Army Corps of Engineers permit for the site is permit
no. SAJ-1993-00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12
January 2027.
QUALIFICATIONS
Respondents must meet the following minimum requirements to be qualified to submit a
response to this solicitation:
a. Must be on file with the Department of State in accordance with provision of
Chapter 607, Florida Statutes;
b. Shall have the necessary resources to fulfill the conditions of the contract and show
they are competent to complete the project;
c. Shall have completed an artificial reef project within the past 5 years, anywhere in
the United States.
d. Must not be on the state debarment list.
MANDATORY PRE-SUBMITTAL MEETING
A Mandatory Pre-Submittal Meeting will be held at 10:00 am (CDT) on Thursday, April
23, 2026, in the Purchasing Conference Room, 840 W. 11th Street, Suite 2500, Panama
City, FL 32401.
Respondents are also able to virtually attend the Mandatory Pre-Submittal Meeting
via Teams:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/24686478849761?p=S3Ok7zRSBDa
5CgfLGn
Meeting ID: 246 864 788 497 61
Passcode: ot9r7Zd6
Need help? | System reference
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Note: Respondents shall attend the pre-proposal meeting. Any respondent who fails to
attend will be deemed non-responsive and automatically disqualified from further
consideration. The purpose of this meeting is to familiarize respondents with the project
and answer questions. All respondents must be present and signed in prior to the
start of the Mandatory Pre-Proposal Meeting. The convener of the meeting will
collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at
the “Official” start of the meeting will be considered late and will not be allowed to
propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of
the Mandatory Pre-Bid Meeting
In the event that any discussions or questions at the pre-submittal meeting or afterward
require additional clarification the County will issue a written summary of questions and
answers as an addendum to this Request for Proposals.
PROPOSAL DEADLINE/DELIVERY
ELECTRONIC/PAPER SEALED PROPOSALS for RFP NO: 26-23 Natural Resource
Damage Assessment EARLY RESTORATION PHASE IV Artificial Reef Project will be
received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA
at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida
32401 up until 2:00 pm (CDT) on Tuesday, May 19, 2026. Proposals will be publicly
opened immediately following the deadline. It is the sole responsibility of the Respondent
to ensure that the Proposal is received on time.
Proposals for this solicitation may be submitted either electronically via OPENGOV
PROCUREMENT or by paper, sealed and delivered to the Board of County
Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama
City, Florida 32401.
Bidders electing to submit paper proposals should submit one (1) original bid
package. Proposals shall be enclosed in a sealed envelope bearing the title of the work,
the name of the bidder, and the date for opening. It is the sole responsibility of the bidder
to ensure that the bid is received on time.
Special Accommodation: Any person requiring a special accommodation at a Pre-
Proposal Conference or Proposal opening because of a disability should call the
Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal
opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770
(Voice).
SOLICITATION DOCUMENTS
Electronic versions of the solicitation documents are available via OpenGov
Procurement https://procurement.opengov.com/portal/baycountyfl
Bid documents, plans, blueprints, or other materials may also be obtained by contacting
the Bay County Purchasing Department, purchasing@baycountyfl.gov, 840 West 11th
Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
