RFP - Clothing for Incarcerated Individuals

Location:	Vermont
Posted:	Apr 23, 2026
Due:	May 13, 2026
Agency:	State of Vermont
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

Clothing for Incarcerated Individuals

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

SAMPLE DUE BY

April 22, 2026

April 29, 2026 – 4:30 PM (EST)

May 13, 2026 – 4:30 PM (EST)

May 20, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

AND

https://vtbuys.suppliers.vermont.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2f

homepage

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Edo Francisco, State Purchasing Agent II

SOV.ThePathForward@vermont.gov

E-MAIL SUBJECT LINE:

Clothing for Incarcerated Individuals

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP), the Office of Purchasing &

Contracting (hereinafter, the “State”), on behalf of Vermont Department of Correction is seeking to

establish contracts with one or more companies to provide clothing for incarcerated individuals.

1.2. ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders are

required to indicate whether political subdivisions and independent colleges of the State may participate

in the awarded contract at the same prices, terms and conditions.

1.3. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of two (2) years

with an option to renew for up to three (3) additional twelve-month periods. The State anticipates the start

date for such contract(s) will be July 5, 2026.

1.4. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.5. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.

1.6. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.7. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.8. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are

estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual

purchases may be higher or lower depending on the State’s needs.

1.9. SOURCE OF FUNDS: Federal funds will not be used.

1.10. If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic

certifications, the bidder may contact the VT APEX Accelerator. The APEX Accelerator specializes in

helping small businesses navigate the documentation associated with State and Federal procurement.

Their website is: http://apex.vermont.gov

2. DETAILED REQUIREMENTS: The Office of Purchasing & Contracting (hereinafter, the “State”), on behalf of

Vermont Department of Correction is seeking to establish contracts with one or more companies to provide

clothing for incarcerated individuals.

3. Clothing Specifications

3.1. Pants

• Permanent press, poly/cotton blend fabric

• Overlock seam construction

• Pull-on style with elastic waistband

• No pockets

• No drawstrings

Revised February 13, 2026

Page 2 of 25

• Hemmed bottoms

• Tri-stitched with reinforced crotch

• All stress points bar-tacked

• All seams cleanly finished with no raw edges

• Colors: Red, Green,

3.2. Shirt

• Permanent press, poly/cotton blend fabric

• Slip-on V-neck with binding

• Short sleeves

• One left breast pocket, double-needle stitched or bar-tacked

• No buttons

• Hemmed sleeves and bottom

• Tri-stitched construction

• All stress points reinforced and bar-tacked

• All seams cleanly finished with no raw edges

• Colors: Red, Green

3.3. Maternity Shirt

• Permanent press, poly/cotton blend fabric

• Slip-on V-neck with binding

• Side-seam expansion to accommodate midsection

• Short sleeves

• One left breast pocket, double-needle stitched or bar-tacked

• No buttons

• Hemmed sleeves and bottom

• Tri-stitched construction

• All stress points reinforced and bar-tacked

• All seams cleanly finished with no raw edges

• Colors: Green, Red

3.4. Maternity Pants

• Permanent press, poly/cotton blend fabric

• Overlock seam construction

• Pull-on style with maternity panel

• No pockets

• No drawstrings

• Hemmed bottoms

• Tri-stitched with reinforced crotch

• All stress points bar-tacked

• All seams cleanly finished with no raw edges

• Colors: Green, Red

3.5. Jacket

• Heavyweight 65/35 poly/cotton twill shell

• Shrink-resistant blanket lining

• Button-front closure

• Four large front pockets

• Banded corduroy collar

• Machine washable

• Color: Orange

Revised February 13, 2026

Page 3 of 25

3.6. Additional Requirement

• Suppliers must be capable of providing all required colors.

• Product delivery must occur within two weeks of receiving the order.

3.7. Estimated Annual Quantities

• Pants: 1,000 units

• Shirts: 1,000 units

• Jackets: 300 units

3.8. Current Price:

• Pants:

$6.60

• Shirts:

$7.15

• Jackets:

$16.50

3.9. Facility locations:

• South Burlington, VT 05403

• St. Albans, VT 05488

• Newport, VT 05855

• St. Johnsbury, VT 05819

• Rutland, VT 05701

• Springfield, VT 05156

3.10.

Samples

Please send the following items to the Vermont Office of Purchasing and Contracting (OPC):

• One size large Pants color Green or Red

• One size Large Shirt color Green or Red

• One size Large Jacket color Orange

• One size Large Maternity Shirt color Green or Red

• One size large Maternity Pants color Green or Red

The sample package must include prepaid return shipping labels and be delivered to the address below no later

than May 20, 2026.

Edo Francisco

Vermont Office of Purchasing and Contracting (OPC)

133 State St, 5th Floor

Montpelier, Vermont 05633-8000

4. State of Vermont Cybersecurity Standard Update: Contractor confirms that all products and services

provided to or for the use of the State under this Agreement shall be in compliance with State of Vermont

Cybersecurity Standard Update in effect at the time of this Agreement. The State of Vermont Cybersecurity

Standard Update prohibits the use of certain branded products in State information systems or any vendor

system, and a copy is available at: https://digitalservices.vermont.gov/cybersecurity/cybersecurity-standards-

and-directives

5. GENERAL REQUIREMENTS:

5.1.1.PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted. Prices and/or rates shall remain firm for the initial term of the

contract. The pricing policy submitted by Bidder must (i) be clearly structured, accountable, and auditable

and (ii) cover the full spectrum of materials and/or services required.

Revised February 13, 2026

Page 4 of 25

5.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

5.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

5.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

5.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

5.3. CONFLICTS OF INTEREST:

5.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

5.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

5.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that

may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract

with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate

the PCOI or OCOI.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s

satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion

necessary to its determination. The State reserves the right to (a) reject from further consideration any

proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate

a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its

proposal, or otherwise misrepresented relevant information to the State.

5.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

Revised February 13, 2026

Page 5 of 25

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFP - Clothing for Incarcerated Individuals	04/29/2026 04:30PM		05/13/2026 04:30PM

RFP - Clothing for Incarcerated Individuals

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