ONE (1) TIME PURCHASE OF VARIOUS SIZES CARHARTT DUCK TRADITIONAL QUILT-LINED COATS (MODEL# J650C-BRN)

Number

Title

1/16/2026 2:00 PM

1/20/2026 2:00 PM

1/23/2026 2:00 PM

MICHAEL RICHMOND, BUYER,

MICHAEL.RICHMOND@PGWORKS.COM

RFQ - Small Dollar Purchase

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF VARIOUS SIZES CARHARTT DUCK TRADITIONAL QUILT-LINED COATS PER THE PRICING TAB ITEM DESCRIPTIONS. *** NO SUBSTITUTIONS ***

*** PLEASE ENSURE THE PGW LABEL FOR THE JACKET IS PLACED ON THE LEFT SIDE OF THE JACKET ABOVE THE FRONT POCKET (SEE ITEM PICTURE UNDER THE “DOCUMENTS” TAB IN THIS RFQ). (THE LABEL MUST BE 2 1/2” WIDE X 2” LONG)***

***REQUIRED DELIVERY DATE IS ON OR BEFORE FRIDAY, FEBRUARY 27, 2026.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO PROVIDE PRICING ON ALL ITEMS

- FAIL TO PROVIDE LEAD TIME ON ALL ITEMS
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, JANUARY 20, 2026.
PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON FRIDAY, JANUARY 23, 2026.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT CAN MEET THE REQUIRED DELIVERY DATE.
IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE OF FEBRUARY 27, 2026, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED NEED-BY DATE. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ