RFQ - On-Call Developmental Review
| Location: | California |
|---|---|
| Posted: | Mar 4, 2026 |
| Due: | Mar 27, 2026 |
| Agency: | City of Dublin |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFQ - On-Call Developmental Review
|
| Category: | City of Dublin Bid Postings |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
ON-CALL DEVELOPMENT REVIEW
City of Dublin
Statement of Qualifications (SOQ) must be received by: Friday, March 27, 2026, at 4:00 p.m.
Julius Pickney, Management Analyst II
100 Civic Plaza
City of Dublin, CA 94568
Statement of Qualifications will be evaluated on the following: a) responsiveness to the Request for Qualification
questions, b) experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction
of previous clients.
Overview
Request for Qualifications
For
On-Call Development Review
The City of Dublin is seeking qualified Engineering firms to provide professional on-call development review for a
wide variety of private land development projects.
Project Description
The City is interested in securing firms for the specific purpose of obtaining on-call development review. This RFQ
does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in
preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract.
This agreement shall be established for a three-year term, with the option to extend for up to two additional
years. Please note, the City may select more than one firm with which to enter into a contract. Proposals shall be
required for all services identified in this RFQ. Selected firm(s) shall submit SOQs which demonstrate that they can
perform the scope of work for all potential projects, but are not guaranteed work.
Work shall be requested on an as needed basis and paid according to an approved rate schedule. The cost of
developing a scope of service for a particular project shall be included in the Consultant’s cost of doing business
and the City will not be responsible for any costs associated with preparing it.
Considerations
The City of Dublin is seeking professional services of qualified engineering firms to provide on-call development
review for multiple projects over the next three years. The City intends to select the most qualified firm(s) to
provide these services. The selected firm will perform services on a “Time and Materials” basis to be negotiated
with the City. The firm’s services will be negotiated on a per project basis and have a budget and specific work
scope.
Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles,
meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may
request hourly rates be updated annually, prior to the City’s fiscal year start. Rate increases shall not exceed 3%
and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall
be submitted to the Public Works Management Analyst, or their designee, each May (effective each July 1st) for
approval prior to taking effect.
Scope of Services
• Provide staff augmentation services.
• Serve as engineering project manager and primary engineering reviewer for a wide variety of land
development, subdivision, commercial, encroachment permit, small cell permit, planning applications,
and building permit applications.
• Review and manage multiple land development, subdivision, commercial, encroachment permit, small
cell permit, planning applications, and building permit applications from initial planning application or
entitlement through issuance of permit for construction or improvement plan and final map approval,
construction, to final sign-off of improvements, turnover for maintenance, and warranty release.
• Review, analyze, and develop conditions of approval for various planning entitlement applications such
as Tentative Maps, Site Development Reviews and Conditional Use Permits.
• Review various encroachment permit applications, including small cell site applications, and building
permit applications.
• Review parcel maps, final maps, tract improvement plans, grading plans, street improvement plans, plot
plans and building permit plans for conformance with City and State regulations and engineering
standards of practice, including ADA and accessibility requirements.
• Review plans and documents for conformance with the requirements of the RWQCB NDPES Municipal
Regional Permit (MRP), including but not limited to:
o Low impact development.
o Source control.
o Design of storm water treatment measures and sizing calculations.
o Hydromodification standards and the use of BAHM software to both design and review
detention and metering devices.
o Trash capture.
o Stormwater Management Maintenance Agreements.
• Work collaboratively with Public Works Staff and other City departments such as Planning, Building,
Economic Development, Fire and Environmental Services during the review process.
• Coordinate the review and approval process with outside agencies such as Dublin San Ramon Services
District, Zone 7 and Alameda County.
• Correspond directly with applicants and their design teams.
• Attend meetings with applicants and Staff and conduct various other duties in order to efficiently
coordinate project reviews with City Staff.
• Write memorandums summarizing plan review comments for transmittal to applicants and other
departments/agencies.
• Write staff reports for City Council meetings.
• Prepare agreements including long-term encroachment agreements, stormwater operations &
maintenance agreements and subdivision improvement agreements.
• Administer surety bonds associated with various agreements.
• Prepare grant deeds, grants of easement or certificates of acceptance documents and review of
associated plat maps and legal descriptions.
• Perform field observations and walk-throughs of projects under construction, in support of Public Works
inspection staff/consultants.
• Perform field observations and walk-throughs of completed project for final acceptance, in coordination
with City staff/consultants
Performance Measures:
1. Ninety percent (90%) of the time, complete review of development applications in accordance with the
schedules established by the Public Works Department and Community Development Department.
2. Notify the Public Works Department within three business days of receipt of an incomplete plan review
application package, so that the applicant can be notified that the submittal is incomplete.
3. Ninety percent (90%) of the time, be available for an online or teleconference meeting within two business
days of a meeting request from the Public Works Department.
4. Ninety percent (90%) of the time, be available within two business days for a field observation or project
walk-through of projects in construction.
5. Maintain records of performance and make those records available to the Public Works Department upon
request.
6. Receive positive annual inter-departmental feedback from City staff on the consultant’s collaboration,
responsiveness, and technical competence.
If the Consultant is unable to meet the timelines or requirements established by the Public Works Department,
the City will provide written comments outlining the deficient deliverables and will, in good faith, meet and discuss
with the Consultant regarding their performance to understand the circumstances and collaboratively identify a
resolution. If performance issues persist, and the City can reasonably demonstrate that such issues are due to the
Consultant’s actions or omissions, the City may, (i) temporarily withhold payment for the specific deliverables in
question until they are satisfactorily completed and accepted, or (ii) request that the Consultant re-perform the
services at no additional cost. Repeated and material failure to meet agreed-upon performance measures, after
reasonable opportunity to cure and upon substantiated fault of the Consultant, may constitute grounds for
termination for cause.
Process and General Conditions
1. Proposers shall submit one electronic copy to:
Julius Pickney
Management Analyst II
100 Civic Plaza
Dublin, CA 94568
julius.pickney@dublin.ca.gov
Electronic copies shall be submitted by e-mailed PDF or an e-mailed link to a ShareFile or FTP site. Hardcopies will
not be accepted.
2. Deadline for submitting the Statement of Qualifications is Friday, March 27, 2026, at 4:00 p.m. via e-mail
only to Julius Pickney at julius.pickney@dublin.ca.gov. Late submissions will not be accepted.
3. The City will not pay for any costs incurred in preparation and submission of the Statement of
Qualifications or in anticipation of a contract. The format of submittals is at the discretion of the Proposer.
Each SOQ shall be limited to a maximum of 10 pages, single-sided, using minimum 12-point font size. Page
limit excludes a table of contents, tabbed dividers, and resumes for Consultant’s team.
Schedule for RFQ Process
Wednesday, March 4
Friday, March 13
Wednesday, March 18
Friday, March 27
Friday, April 3
Tuesday, April 21
Request for Qualifications posted to City website.
Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to
Julius Pickney at julius.pickney@dublin.ca.gov
Addendum posted, if required
SOQs are due no later than 4:00 PM on March 27th to Julius Pickney at
julius.pickney@dublin.ca.gov ONLY. Late submittals will not be accepted.
Interview firms (optional)
Consulting Services Agreement scheduled for approval by the Dublin City Council.
(Tentative dates, subject to change)
RFQ Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any
other information you would like to include should be placed in a separated section at the back of your Statement
of Qualification. Please note however that the RFQ submittal is limited to 10 pages maximum single sided
(excluding resumes) and should be submitted on 8 ½ x 11 paper, in 12-point font. Page limit excludes a table of
contents, tabbed dividers, and resumes for Consultant’s team.
Interested firms are requested to submit one electronic copy of their SOQs as follows:
1.
Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform
work necessary to provide consulting services. The person authorized by the firm to negotiate a contract
with the City of Dublin shall sign the cover letter. Please include this cover letter as the first page of the
submission and not as a separate page.
2.
State the qualifications and experience of the firm/individual(s). Please emphasize the specific
qualifications and experience with engagements of similar scope and complexity.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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