Legal Briefs and Reports

Location:	Federal
Posted:	Apr 23, 2026
Due:	May 7, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Publication URL:	To access bid details, please log in.

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Program 404-S

Specifications by CDC

Reviewed by JY

Page 1 of 20

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Legal Briefs and Reports

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Justice (DOJ)

Single Award

TERM OF CONTRACT: The base term of this contract is for the period beginning Date of Award, and ending

May 31, 2027, plus up to four (4) optional 12-month extension periods that may be added by the "OPTION TO

EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on May 7, 2026, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the subject

line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be

considered for award.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s)

ordered under this contract will be located within a 20-mile radius of zero milestones Washington, DC.

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which

will on its face demonstrate the ability to meet the schedule requirements. The determination by the Government of

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For technical information, contact Cecilia Dominguez at (202) 512-0418 or cdominguezcastro@gpo.gov.

Legal Briefs and Reports

404-S (05/27)

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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.p

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf

SUBCONTRACTING: The provisions of GPO Publication 310.2 are modified to permit subcontracting of four-

color copying/duplicating.

Contractor shall be responsible for enforcing all contract requirements outsourced to a subcontractor.

Subcontractor(s) must be approved by the Government prior to production starting in that facility. The

subcontractor’s information must be provided in conjunction with the “PREAWARD PRODUCTION PLANS,

Security Control Plans” specified herein.

If the contractor needs to add a subcontractor at any time after award, the subcontractor must be approved by the

Government before production begins at that facility. If the subcontractor is not approved by the Government, then

the contractor must submit the new subcontractor’s information to the Government for approval five (5) calendar

days prior to the start of production at that facility.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental

Specification, No. 9 is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing (page-related) Attributes - Level III.

(b) Finishing (item-related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S - 2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Average Type Dimension

Prior to award, contractor may be required to provide information related to the specific equipment to be used for

production.

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404-S (05/27)

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OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below, and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by a separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from Date of Award, to May 31, 2027, and the second and any succeeding period(s) will extend

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The

first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for

that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average

is then compared to the average of the monthly Indexes for the 12-month interval ending February 28, 2026, called

the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice, less reimbursable postage or transportation costs, and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

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7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

SECURITY REQUIREMENTS: Contractor, and any subcontractor shall comply with all security requirements

set forth in these specifications.

All furnished materials are designated as “Sensitive But Unclassified.”

Contractor shall not release or sell to any person any information or materials received from the Government under

the contract; nor shall the contractor use the information or materials for any purpose other than that for which it

was provided to the contractor under the terms of the contract.

The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government

which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper

precautions shall be taken to ensure that all Government-supplied materials are protected from damage. The

Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise

specified.

Prior to beginning work on this contract, each contractor employee who will be performing on this contract

(including the contractor’s drivers and any subcontractor employees) must sign the Non-Disclosure Statement (to

be provided after award). Any new employee added after award must also sign the Non-Disclosure Statement prior

to performing on this contract. The signed Statements must be forwarded to margaret.d.irvine@usdoj.gov and

cdominguezcastro@gpo.gov.

SENSITIVE BUT UNCLASSIFIED (SBU): Any Department of Justice information made available, which is

marked “Official Use Only” on the print order or on any part of the furnished material, shall be used only for the

purpose of carrying out the provisions of this contract, and shall not be divulged or made known in any manner to

any person except as may be necessary in the performance of the contract. All copies must be accounted for, and

waste sheets and printing plates must be destroyed beyond recognition or reconstruction. (See “DISPOSAL OF

WASTE MATERIALS.”)

SECURITY WARNING: Proper control and handling must be maintained at all times to prevent any information

or materials required to produce the product ordered under these specifications from falling into unauthorized hands.

Unless otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond

recognition by means of abrasive destruction, burning, shredding, or other methods that guarantee complete

protection against access.

DATA RIGHTS: All data and materials furnished and/or used in the performance of this contract shall be the sole

property of the Government. The contractor agrees not to assert rights or to establish any claim to such

data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written

consent of the Contracting Officer.

DISPOSAL OF WASTE MATERIALS: Contractor is required to demonstrate how all waste materials used in

the production of sensitive information will be definitively destroyed, i.e., burning, pulping, shredding, macerating,

or other suitable similar means. Electronic records must be definitively destroyed in a manner that prevents

reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an

inappropriate manner in violation of law and regulations. Sensitive records are records that are classified as national

security or exempted from disclosure by statute, including the Privacy Act or regulation.

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If the contractor selects shredding as the disposal method, it is preferred that a cross-cut shredder be used. If a strip

shredder is used, the strips must not exceed one-quarter inch.

The contractor must provide the planned method for disposing of the materials. A Government representative may

be required to be present for the disposal of waste materials. At the Government’s option, contractor may be required

to return all waste materials to the ordering agency. Disposal of waste materials cannot be subcontracted.

SECURITY CONTROLS: To ensure the contractor’s facility can provide the necessary controls to safeguard

security materials, agency security personnel may conduct a facility tour. The review of the contractor’s facility

will include, but is not limited to, the following:

• Physical security controls

• Identification and authentication controls

• System accountability controls

• Systems access controls

• Protection of residual data

• Backup procedures

• Fully functioning fire alarm

• Contingency plans

• Personnel security

The contractor will be required to make reasonable changes to their facility and/or procedures to properly safeguard

security material. If requirements are not met, the products will be procured from other sources.

PREAWARD PRODUCTIONS PLANS: Contractor shall present, in writing, to the Contracting Officer within

three (3) workdays of being notified to do so by the Contracting Officer or his/her representative, detailed plans for

the following activities. The workday after notification to submit will be the first day of the schedule.

THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT, AND

AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF THE SAME. THE GOVERNMENT RESERVES

THE RIGHT TO WAIVE ANY OR ALL OF THESE PLANS.

Option Years: For each option year that may be exercised, the contractor will be required to resubmit, in writing,

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared

to submit these plans to GPO within three (3) workdays of notification of the option year being exercised.

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement

confirming that the current plans are still in effect.

Security Control Plans: Contractor shall operate and maintain an effective security system to ensure that materials

used to perform the contract are manufactured and/or stored (e.g., while awaiting processing, delivery, or disposal)

to prevent theft and/or unauthorized possession. Contractor is cautioned that Government-provided

information/materials shall not be used for non-government business. Specifically, Government information shall

not be used for the benefit of a third party.

Contractor must provide a secure area(s) dedicated to the processing and storage of materials. Secure work areas

must be under camera surveillance, with access limited to only those employees involved in the production of this

contract. Signs must be posted so that only assigned employees may enter. It is prohibited to have cameras or cell

phones in production work areas.

At least one supervisory employee must be permanently assigned to the secured areas to visually observe, at all

times, the production of work and the destruction of any materials.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.