Liquid Bituminous Materials Supplement

Location:	Pennsylvania
Posted:	Mar 4, 2026
Due:	Mar 18, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	6100065362
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

03/04/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065362

Solicitation/Project Title:

Liquid Bituminous Materials Supplement

Description:

This solicitation will cover the supplemental requirements of Commonwealth agencies for Bituminous Liquid Materials.

Department Information
Department/Agency:	All Using Agencies	Delivery Location:	Various
County:	Statewide	Duration:	through 2/28/2027

Contact Information
First Name:	John	Last Name:	Jones
Phone Number: (XXX-XXX-XXXX)	717-346-3848	Email:	jotjones@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	03/04/26
Solicitation Due Date:	03/18/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	03/18/26	Solicitation Opening Time:	2:01 PM
Opening Location:	Electronic Bid
No. of Addendums:	0

Amended Date:	03/04/26

Related Solicitation Files

Original Files

	01 Specifications Liquid Bituminous Materials 6100065362 020426.pdf
	02 Exhibit 1 - Terms & Conditions.pdf
	03 Exhibit 2 - Liquid Bituminous Bid Sheet 020626dk.pdf
	04 Exhibit 3 - Liquid Bituminous Materials 26-27 Estimate Sheet.xlsx.pdf
	05 Exhibit 4 - Contactor Point of Contact Form.pdf
	06 Exhibit 5 - Tank Truck Schedule Form (1).pdf
	07 Exhibit 6 - Minimum Asphalt Content.pdf
	08 Exhibit 7 - PennDOT County by Plant Number.pdf
	09 Exhibit 8 - PennDOT County Index List.pdf
	10 Exhibit 9 - PennDOT District Map.pdf
	11 Exhibit 10 - COSTARS Program Election to Participate Form.pdf
	12 Exhibit 11 - GSPUR-89 - Reciprocal Limitations Act Requirements.pdf
	13 Exhibit 12 - Iran Free Procurement Certification Form.pdf
	14 Exhibit 13 - Lobbying Certification Form.pdf
	15 Exhibit 14 - Workers Protection and Investment Certification Form .pdf

Attachment Preview

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF GENERAL SERVICES

SPECIFICATIONS

Liquid Bituminous Materials

Invitation for Bid No. 6100065362

SPECIFICATIONS 2026-27

Liquid Bituminous Materials

Solicitation No. 6100065362

A. GENERAL REQUIREMENTS

1. SCOPE: The Commonwealth of Pennsylvania, Department of General Services, is issuing this

Invitation for Bid (IFB) for Liquid Bituminous Materials for Commonwealth agencies. In addition,

Local Public Procurement Units (COSTARS), as defined by the Commonwealth Procurement

Code, may use this contract in accordance with the COSTARS Provision contained within the

contract terms and conditions. This contract covers materials only. Suppliers are not permitted

to perform any application services. Failure by any supplier to abide by the scope of this contract

may result in the termination of their contract. For the purposes of these Specifications, the

Pennsylvania Department of Transportation (PennDOT) is referred to as the “Department.” In

addition to this Specifications document, the following documents are incorporated as exhibits and

are made part of these Specifications.

The Source Pick-up section of this Supplemental Invitation for Bid (IFB) is to cover requirements

of supplying FOB Source materials. If your company has already been awarded a portion of

source pick-up on Invitation(s) for Bid 6100059910/6100061194 and had your contract renewed

for 2026-27, you are not eligible to participate in the source pick-up portion of this supplemental

IFB.

Exhibit 1

Exhibit 2

Exhibit 3

Exhibit 4

Exhibit 5

Exhibit 6

Exhibit 7

Exhibit 8

Exhibit 9

Exhibit 10

Exhibit 11

Exhibit 12

Exhibit 13

Exhibit 14

Terms and Conditions

Liquid Bituminous Bid Sheet

Liquid Bituminous Materials 2026-2027 Estimates

Contractor Point of Contact Form

Tank Truck Schedule Form

Minimum Asphalt Content

PennDOT County by Plant Number

PennDOT County Index List

Map of PennDOT Districts and Counties

COSTARS Program Election to Participate

GSPUR-89 Reciprocal Limitations Act Requirements

Iran Free Procurement Certification Form

Lobbying Certification Form

Workers Protection and Investment Certification Form

The Liquid Bituminous Bid Sheet, Exhibit 2 to these Specifications, describes the individual line

items and the applicable PennDOT district along with the products contained within. A breakdown

of Liquid Bituminous Materials estimates for 2026-2027 for each county is set forth in Exhibit 3 to

these Specifications.

2. BIDDING INFORMATION: The Commonwealth is requesting bidders submit bids for Liquid

Bituminous Materials, based on PennDOT districts. Do not enter pricing on the electronic

Invitation for Bid, rather Bidders must enter bid pricing into the attached Exhibit 2 Liquid

Bituminous Bid Sheet and submit it along with the bid response.

The following documents are required to be completed and returned/attached with your electronic

bid. These are in addition to any other requirements to submit documentation within the bid

specifications. Bids may be rejected for failure to complete and return required documents.

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• One (1) original completed Excel Liquid Bituminous Bid Sheet, Exhibit 2 to these

Specifications. Do not provide in PDF format. Must be Excel format

• Contractor Point of Contact Form, Exhibit 4 to these Specifications

• Tank Truck Schedule Form, Exhibit 5 to these Specifications

• COSTARS Program Election to Participate form, Exhibit 10 to these Specifications

• GSPUR-89 Reciprocal Limitations Act Requirements, Exhibit 11 to these Specifications

• Iran Free Procurement Certification Form, Exhibit 12 to these Specifications

• Lobbying Certification Form, Exhibit 13 to these Specifications

• Workers Protection and Investment Certification Form, Exhibit 14 to these Specifications

• Copy of active DGS Certified Small Business certification (if applicable)

3. BIDDING INSTRUCTIONS: The attached Excel Liquid Bituminous Bid Sheet has two tabs.

The first tab contains the FOB Destination requirements for each PennDOT district. The second

tab covers the Supplier FOB Source pick-up pricing. When completing the bid sheets, please

ensure that you complete with the following information:

Tab 1 (FOB Destination Bid Pricing) enter the following:

o Transportation price per gallon

o Material price per gallon

o Total price per gallon (Transportation + Material) – The spreadsheet will calculate

automatically

o Enter the Supplier Code from the appropriate bulletin

o Supplier Name – Insert your company name

o Supplier SAP Vendor Number

Tab 2 (Source Pick-Up Bid Pricing) enter the following:

o Material price per gallon – Insert the unit price per gallon

o Enter the Supplier Code from the appropriate bulletin

o Supplier SAP Vendor Number

o Supplier Name – Insert your company name

4. DEFINITIONS:

o FOB Destination: Prices for FOB Destination are for delivery to any location within a

given district for a given material.

o FOB Source: Prices for FOB Source are for material picked up by the Department at the

supplier’s unrestricted source location(s).

5. METHOD OF AWARD: Any awards resulting from this solicitation shall be made as follows:

• For FOB Destination line items, award will be made to the responsive and responsible

bidder offering the lowest total price per gallon for the line item as set forth in Exhibit 2.

• For FOB Source, award will be made to all responsive and responsible bidders who do not

hold a current contract for source pick-up, previously awarded under Invitation(s) for Bid

6100059910/6100061194. After award, the Department will exercise its option to pick-up

material, as needed, from the source representing the best value to the Department at the

time an order is placed, taking into consideration such factors as, but not limited to, haul

time, dual distance, availability of equipment, crew and materials. The Department reserves

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the right to purchase materials, FOB Source on a local basis if there are no producer sources

within reasonable proximity on this contract.

Note that the Commonwealth reserves the right to reject all bids for any or all items as provided

for in Section I.15, Rejection of Bids of the Terms and Conditions.

7. OPTION TO RENEW: The Contract or any part of the Contract may be renewed for two (2)

additional one (1) year terms by option of the Commonwealth only. The renewal may be exercised

as individual or multiple year terms(s). Estimated requirements (quantities) for the renewal period

will be provided upon request. Upon renewal the same Contract terms and conditions shall apply

as the prior year. Non-renewed contracts will be competitively re-bid.

8. MATERIAL SPECIFICATIONS: Materials shall conform to and be furnished in accordance

with Department of Transportation Publication 408, latest version. Material(s) shall meet the

requirements of Bulletin 25, as it applies: Pub 37 (Bulletin 25)

9. APPROVED MATERIAL AND SOURCE: Materials under this contract must be furnished from

a source approved by the Pennsylvania Department of Transportation, Bureau of Project Delivery,

Innovation and Support Services Division, 81 Lab Lane, Harrisburg, PA 17110 prior to the time

and date of the bid opening. Identify each source of supply as the source is listed in the

Department of Transportation, Bulletin 15, “Approved Construction Materials”, or bid may

be rejected.

10. PLANT CLOSING: The Department will permit an exception to furnish on the basis of seasonal

plant closings only. Prior to winter shutdown suppliers shall give a written two-week notice to the

respective District Executive(s) for each district awarded. The Department reserves the right to

terminate a supplier’s contract in the event of seasonal plant closing.

11. COLD RECYCLING INSTRUCTIONS: MS-2/CMS-2 Cold Recycling, previously (E-4, E-5)

and CSS-1H Cold Recycling, previously (E-8) Bituminous materials for use with cold recycling

operations. SAP 137763 and SAP 137767.

o Tankers delivering this product will actively participate in the operation. The tank trailer

is required to have a 30,000-pound minimum capacity pintle hook installed prior to

delivery. This hook will allow a milling machine to connect onto the rear of the tank

trailer. The tank truck is pushed along the roadway in front of the milling machine while

the bituminous material is withdrawn from the tanker. The tank truck driver is required

to steer the tank truck during the unloading procedure.

o The Department will assume responsibility for actual installation charges of the pintle

hook-up to a maximum of $200 per tanker. The bituminous supplier shall provide

verification of actual cost (e.g. copy of invoice for installation). The bituminous supplier

is paid only once per tanker and subsequent repairs are the responsibility of the

bituminous supplier. The supplier shall not compound installation charges from District

to District. A minimum of three tankers retrofitted for this operation. If additional

tankers are required to meet the Department's daily operational schedule, the installation

of the additional pintle hooks will be reimbursed, when authorized by the participating

district manager.

12. COMPATIBILITY AND MIX DESIGN SERVICE: When requested by the Department, the

supplier shall provide a mix-design service for the bituminous materials that are used in a mix-

paver (e.g. Moto-Paver or Midland Paver). The District or County ordering the bituminous material

will contact the aggregate supplier to determine the size of aggregate sample (maximum 100 lbs.)

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required to formulate a mix-design. Department personnel will collect the aggregate sample and

make arrangements to have the sample sent to the bituminous supplier.

The bituminous supplier will determine the most compatible emulsion type and provide the

recommended mix-design stating it in both gallons per ton and percentage bitumen residue by

weight of mix. These results shall be supplied to the Department within 15 days after receipt of

the aggregate sample. If and when a supplier requests and receives approval from the Department

to supply oil from a supplemental source of supply, another compatibility test must be performed

and is required prior to supplying this different emulsion.

When emulsions are ordered, the supplier will supply the emulsion type most compatible with the

project aggregate based on compatibility testing. The District or County ordering the bituminous

material will contact the supplier to determine the size of aggregate sample (maximum 25 lbs.)

required to complete the compatibility testing. Department personnel will collect the aggregate

sample and make arrangements to have the sample sent to the supplier.

13. DELIVERY INSTRUCTIONS (FOB DESTINATION): Tank Truck shipments are FOB

destination to any location within the awarded District. The supplier is responsible for delivery of

material and all related equipment required for shipment. The supplier is liable for truck storage,

demurrage, and layover charges where the shipping instructions issued by the Department were not

complied with. If the aforementioned occurs, liquidated damages may also apply. The Department

is liable for demurrage and layover charges for failure to unload tank trucks within the free time

provided for unloading purposes. The Department is allowed four hours of free time for unloading

materials from tank truck shipments and is liable, when at fault, for layover charges at the rate of

$20.00 per 1/4 hour exceeding the four hours free time. The supplier shall notify the Department

within sixty (60) days from date of delivery in order to collect any layover charge. A ½ hour grace

period is permitted for both the awarded supplier and the Department for delivery times and

unloading times.

When the Department requests a tank trailer dropped for the convenience of the Department, the

supplier may charge the Department their actual drop fee cost up to maximum of $350 per tank

trailer load for each 24-hour period or any additional part thereof. Exception: In the event the

carrier is dropping a loaded tank trailer and picking up an empty tank trailer there will be no drop

charge. The supplier shall provide verification of actual drop fee costs with the invoice.

Supplier may drop a tank trailer for their convenience; however the supplier shall not hold the

Department responsible for a drop fee or any other additional charges.

Tank trailers should be delivered as close to, but not more than, six (6) hours prior to the pre-

scheduled delivery time.

The supplier shall make deliveries in quantities specified on shipping instructions or upon written,

telephone, or transmitted instructions issued by an authorized representative of the Department of

Transportation. The supplier may request to confirm verbal instructions in writing. The supplier

must receive all instructions at least 24 hours prior to time specified for shipment of material,

Saturdays, Sundays, and holidays not included. When there is a change in shipping instructions by

either party (the Department of Transportation or supplier), the initiating party shall notify the other

party no later than 4:30 PM on the day preceding the date specified for delivery, Saturdays,

Sundays, or holidays not included.

Prior to delivery, the awarded supplier and the District Maintenance Manager, or his designee, shall

establish a mutually agreed upon lead-time for cancellation of shipments due to inclement weather

or equipment breakdown (e.g. cancel notice 4 hours prior to requested delivery time).

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Liquid Bituminous Materials Supplement

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See also