Marin Housing Authority (MHA) Informal Invitation for Bids for On-call Residential Unit Cleaning Services

The Housing Authority of the County of Marin ("MHA") invites qualified contractors to submit sealed bids to provide On-Call Residential Unit Cleaning Services at various MHA-owned and managed properties. The Contractor(s) will furnish all labor, supervision, equipment, tools, cleaning products, vehicles, and materials necessary to perform residential cleaning services on an as-needed basis.

These services are intended to support MHA's Property Management and Maintenance operations by providing on-call cleaning services associated with resident move-outs, maintenance and repair activities, water intrusion, pest treatments, emergency events, and other operational needs occurring within occupied and vacant dwelling units.

This solicitation will result in the award of one or more Indefinite Delivery, Indefinite Quantity (IDIQ) contracts, with a Not-to-Exceed (NTE) aggregate value of up to $245,000.00 across all awarded contracts. The initial contract term will be one year, with an option to extend for one additional year, for a total potential term of two years.

Work will be authorized on an as-needed basis through individual Purchase Orders (POs) issued under the awarded contract(s). No minimum amount of work is guaranteed. The NTE cap applies to the cumulative value of all issued POs over the life of the contract.

This solicitation is conducted under MHA's Small Purchase Procedures in accordance with 2 CFR 200.320(b), HUD Handbook 7460.8 Rev 2, and MHA’s 2024 Procurement Policy.

Properties and Funding Sources: Services will be performed at multiple properties with different funding sources, which may affect applicable contract clauses/requirements.

Group A : Federally (HUD) funded properties subject to Federal/HUD contract requirements

Golden Gate Village, 208 Units.

Kruger Pines 47 North Knoll Road, Mill Valley, CA 94941. 56 Units.

Homestead Terrace 100 Linden Lane, Mill Valley, CA 94941. 28 Units

Venetia Oaks 263 North San Pedro Road, San Rafael, 94903. 36 Units

Golden Hinde 5 Golden Hind Boulevard, San Rafael, CA 94903. 40 Units

Casa Nova 35 Carmel Drive, Novato, CA 94945. 40 Units.

(Golden Gate Village is known as "AMP1" and the remaining Group A properties are known as "AMP2").

Group B : State and Non-profit (non-HUD) funded properties

Bradley House 82 Park Rd, Fairfax, CA 95930. 15 units.

Fairfax Vest Pocket Community, 84 Park Road, Fairfax, CA 94930. 6 units.

Isabel Cook. 35 Sunnyside Drive. San Anselmo. 94960. 18 Units.

Sundance Apartments 95 Medway San Rafael 94901. 28 Units

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MHA intends to establish a term contract or contracts for the listed properties. Vendors may bid for Group A only, Group B only or both Group A and Group B .