Fire Tower Restoration and Protective Recoating Stratham Hill Park

TOWN OF STRATHAM
DEPARTMENT OF PUBLIC WORKS
Request for Proposal
RFP # 04-26-01
Stratham Hill Park Fire Tower Restoration and Protective Recoating
Request for Proposal
Documents Included
Project Details
Key Dates
Submitting Requirements
Evaluation Criteria
References
RFP Receipt Acknowledgement
Proposals Due by June 26th, 2026

TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
REQUEST FOR PROPOSAL
TOWN OF STRATHAM
DEPARTMENT OF PUBLIC WORKS
Stratham Hill Park Fire Tower Restoration and Protective Recoating
The Town of Stratham is requesting proposals from qualiied contractors for restoration, surface
preparation, and protective recoating work at the Stratham Hill Park Fire Tower, located at 270
Portsmouth Avenue, Stratham, NH 03885. This project is intended to address documented
deterioration at the structure, protect the tower from further corrosion, and extend the useful life of
the facility.
The Town reserves the right to request additional information or clariication of any submitted
proposals. Proposals and pricing must remain open for sixty (60) days. This solicitation will become
an addendum to any resultant contract.
The RFP is available on our website at
https://www.strathamnh.gov/departments/administration/bids_rfps_for_sale/index.php
Proposals will be reviewed in accordance with the Evaluation Criteria stated within this RFP. This
RFP supersedes all other proposals, oral and written, and all negotiations, conversations, or
discussions between the Town and any other entity related to the subject matter. The award of the
contract shall be made to the proposer offering the best overall value to the Town of Stratham, as
determined solely by the Town, and shall not necessarily be awarded to the lowest-priced proposal.
The Town reserves the right to consider all factors it deems pertinent to the Town's interests and to
make an award that, in its judgment, best serves the public good.
Interested irms should submit ive (5) paper bound copies of the proposal and one (1) copy of the
sealed bid price with the submission to the following address:
Town of Stratham NH
Attn: Department of Public Works
10 Bunker Hill Avenue
Stratham, NH 03885
They shall also submit an electronic copy of the proposal in PDF format provided via email to
admincoordinator@strathamnh.gov or on a USB jump drive (also known as a thumb drive). The
electronic ile name should contain the project name and the submitting irm. The sealed proposal
shall be plainly and clearly marked with the project name and the name of the irm submitting the
proposal. Interested irms are encouraged to submit succinct, well-organized proposals where the
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requirements of this RFP can be easily identiied.Sealed proposals are due by June 26 , 2026, by
3:30 PM, either by mail or personal delivery. Proposals received after that due date and time will
not be considered.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
PROJECT DETAILS
INTRODUCTION:
The Stratham Hill Park Fire Tower is an approximately 62-foot steel tower structure originally
constructed in 1931 by the N.H. Department of Forests and Lands on property that had been
donated as a community park in 1905. The steel tower, with a public observation platform at the 45'
level has a 10'x10' cab with no catwalk. Staffed by the state until 1976, it is now maintained by the
Town of Stratham. The original wooden cab was burned in 1997 and replaced with a metal cab. The
tower was last painted in 2011.
After a structural walk-through performed in September of 2023, deterioration was identiied for
anchor rod nuts, isolated concrete spalling at the east footing, deterioration of the protective coating
system, and corrosion concerns at multiple connection points.
The selected contractor shall provide all labor, materials, equipment, supervision, access means,
containment, surface preparation, coatings, cleanup, and related services necessary to complete the
work described herein in a safe manner.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
SCOPE OF SERVICES
TGheen escroapl eC oonf swtorurkc tgieonne: rally includes, but is not limited to, the following tasks:
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Provide all labor, materials, tools, lifts, equipment, trafic or pedestrian control measures,
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fall protection, and supervision necessary to complete the project.
Perform all work in accordance with any necessary structural assessments that may update
the scope of work to be performed outlined below, as well as applicable manufacturer
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requirements, OSHA standards, and state and local codes.
Replace all anchor bolt nuts and replace anchor bolts where required due to deterioration,
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damage, or inability to safely reuse existing rods.
Repair the concrete spall at the east footing using materials and methods appropriate for
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exterior structural concrete repair.
Prepare the steel tower framing for recoating, with special emphasis on gusset plate
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connections and areas of active corrosion.
Apply a complete protective coating system to the steel tower in accordance with the
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coating manufacturer's recommendations.
During preparation and recoating, identify any loose bolts, visible section loss, cracked
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members, or other deterioration observed in the ield and notify the Town immediately.
Protect all existing items not scheduled for work, including signage, antennas, grounds, and
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surrounding park features.
Provide daily cleanup and inal cleanup of all debris, waste materials, and temporary
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protection measures in accordance with all applicable regulations.
Provide close-out documentation, including product data, warranty information, touch-up
SPECIFImC aWteOriRalKs iRf EaQppUlIiRcaEbMleE, NanTdS a: punch list response.
Initial Assessment:
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The contractor shall evaluate current conditions and include any recommendations outside
Radio Eoqfu tihpem liestnetd C socoorpdei onfa wtioornk within this RFP in their proposal.
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The Contractor shall be responsible for coordinating with all owners of radio, antenna, and
communication equipment attached to the Fire Tower, including but not limited to NHDOS.
The Contractor shall coordinate the temporary removal, protection, storage, and
reinstallation of all equipment as necessary to complete the work. Coordination shall be
performed in a manner that minimizes disruption to communications systems, particularly
dispatch radio operations. All labor, equipment, coordination, and incidental costs
associated with this work shall be included in the proposal.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
Anchor Assemblies:
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All existing anchor rod nuts shall be removed and replaced. Existing anchor rods may only
be reused where they are determined to be sound and where nut removal does not damage
Concretteh eR reopda. iAr:n y anchor rod with signiicant section loss or damage shall be replaced.
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Repair the concrete spall at the east footing. Contractor shall prepare the substrate, remove
unsound material, and restore the footing corner to a durable condition suitable for exterior
Surfacee Pxpreopsuarrea.tion:
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Surface preparation is critical to the project. The contractor shall mechanically remove loose
rust, peeling coating, and deteriorated material, especially at gusset connections and
locations where rust is occurring between plates and angles. If needed to achieve proper
preparation in dificult-to-access areas, the contractor shall include alternate means such as
Protectliovcea Cliozeadti nabgr: a sive blasting or other appropriate methods.
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Provide and apply a protective coating system suitable for exterior structural steel exposure.
The proposal shall clearly identify the proposed coating manufacturer, primer, intermediate
Observaantido ni nDisuhr icnoga tWs, orrekco: m mended dry ilm thicknesses, and color selection process.
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If additional deterioration is uncovered during the work, including loose bolts, visible
section loss, cracked steel, or other conditions not readily visible during an initial
assessment, the contractor shall document the condition and provide written
Site Prorteeccotmiomn eanndda tPiounbsl iacn Sda pferticyi:n g before performing any extra work.
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The contractor shall be solely responsible for protection of the public during the work and
shall maintain the site in a safe condition at all times. The Town desires the project to be
SUMMAcRoYm OplFe tReEdQ wUitIhR EmMinEiNmTaSl :d isruption to park operations.
1. Complete construction of the ire tower restoration, recoating, and the associated site work.
2. During the course of the work, note any other problem areas that are found and provide
recommendations for repair action and the cost to the Town. The Town will evaluate the
recommendation and cost and determine whether to provide an authorization to proceed
after evaluation of the irm's recommendations.
3. Provide construction management services as required during the project.
4. All products used shall comply with applicable laws, codes, standards, and manufacturer
recommendations for their intended use.
5. The contractor shall not paint over required signage. Signage shall be protected in place or
removed and reinstalled after the work is complete.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
6. Paint application shall be uniform and free of runs, sags, spotting, and other surface defects.
Any failed or deicient work shall be corrected at the contractor's expense.
7. All work performed, methods used, and equipment employed shall conform to applicable
federal and state occupational safety requirements.
8. Cleanup must be completed daily and upon inal completion. Ladders, tools, materials, and
equipment shall be properly secured or removed at the end of each workday.
9. The contractor shall fully guarantee all work, materials, and parts furnished and installed
under this contract for one (1) year after completion, unless a longer manufacturer
warranty is offered.
10. The Town desires all work to be completed in a way that does not interfere with regular
Town Operations. This may mean second or third shift and/or weekend work. The Town
will work with the irm to determine the appropriate timing and schedule for the work.
Please include any exclusions you've made in your proposal.
KEY DATES
Event or Requirement Date and Time
May 21st, 2026
Open to the Public
RFP Posted to Town's Website
June 8th, 2026
Current site visit
Deadline for submissions of questions due via
June 17th, 2026
email to admincoordinator@strathamnh.gov
Responses to comments and questions posted
to Town's website and distributed to all those
June 26th, 2026
who made inquiries
June 29th, 2026
Proposals Due (via paper or electronically)
July/August 2026
Opening of Proposals
Contract Execution
MANDATORY SUBMITTING FIRM REQUIREMENTS
Submitting irms are required to assume responsibility for all services offered within the irm's
proposal regardless of whether they are produced "in-house" or performed through a sub- contract
arrangement. The submitting irm will provide the name of a project manager who will serve as the
PsoRleO pPoOinStA oLf cFoOnRtaMct AreTg /ar EdVinAgL cUoAntTrIaOctNua Cl RmIaTttEeRrsI,A in cluding payment of all contract costs and fees.
In order to ensure a uniform review process and obtain maximum degree of compatibility, it is
required that the proposals be organized in the manner speciied below.
1. Title page: The submitting irm should identify the RFP subject, the name of the
contractor, local address, telephone number, name and title of contact person and
date of submission.
2. Table of Contents: Provide clear identiication of the material by section and by page
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number to include the scope of work and material speciications.

TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
3. Company History and Qualiications: Briely describe your company's history and
any relevant experience for this project.
4. References: List at least three (3) client references for whom similar work has been
completed (see attached reference sheet).
5. Costs: Describe the costs for the services, equipment, materials and installation.
Describe the payment structure for the project, required deposits, progress
payments, etc. that you propose for the project work requested within this RFP.
6. Subcontractors: Provide a list (including name, address, contract information and
principal contact at each Subcontractor) of any subcontractors you will use in
performing the work for the Town.
7. Warranty: Provide terms, conditions and length for all warranties on labor and
SELECTION CRmIaTteErRiaIlAs.
A selection committee will score proposals based on the following factors:
1. The proposal's responsiveness to the RFP, including the format of the proposals,
capabilities of the irm, professional and technical approaches, clarity, and demonstrated
ability to lead the project.
2. The ability of the irm to address the project scope and core competencies outlined in this
RFP.
3. Innovation and creativity in the proposal's approach to the project.
4. A proven track record of working with clients to navigate comparable efforts, overcome
impediments, and successfully complete projects on time and within budget.
5. The capabilities and experience of the Project Team.
RESERV6A. TCIoOsNt P OroFp RoIsGaHl TS
The Town of Stratham reserves the right to reject any or all proposals or accept the proposal the
Town deems to be in its best interest. The Town of Stratham assumes no responsibility or liability
for costs incurred by consultant teams in responding to this RFP or in responding to any further
request for interviews, additional data or information, or clariication of any items included in the
proposal. The Town reserves the right to request additional data or information or that the irm
provide the Town a presentation in support of written proposals. The Town further reserves the
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right to:
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Not award a contract for the requested services;
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Waive any irregularities or informalities in any proposals;
Accept the proposal deemed to be the most beneicial to the public and the Town;
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
*
Negotiate and accept, without advertising, the proposal of any other respondent in the
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event a contract cannot be successfully negotiated with the selected irm; and
GENERA RLe ItNaiFnO pRroMduAcTtsI OsuNb mitted by respondents for its own use at its sole discretion.
1. Interview: The submitting irm may be required to make a presentation of their
proposal. This will provide an opportunity to clarify or elaborate on the proposal,
but will not, in any way, provide an opportunity to change any cost or fee amount
originally proposed. Should the Town choose to schedule presentations, the
submitting irms will be notiied of time and location.
2. Modiications: The Town will allow both submittal modiications and withdrawals
up to the RFP's closing time.
3. Request for Additional Information: The submitting irm will furnish clarifying
information if requested by the Town.
4. Acceptance/Rejection/Modiication to Proposals: The Town reserves the right to
negotiate modiications to proposals that it deems acceptable, reject any and all
OTHER DEFINIpTrIoOpNoSsa, ClsO, aNnTdR wAaCiTve T mEiRnMorS i rArNegDu ClaOrNitiDeIsT inIO tNheS :p roposals and/or Town procedures.
Contract Documents - The contract documents shall consist of the "Stratham Hill Park Fire Tower
Restoration and Protective Recoating", all documents submitted by the irm in satisfying this
request, and a signed contractual agreement executed in a form approved by the Town.
Default - The Town shall have the right to declare the irm in default if (a) the irm becomes
insolvent; (b) the irm makes an assignment for the beneit of creditors; (c) a voluntary or
involuntary petition of bankruptcy is iled by or against the irm; or (d) the irm is unable to provide
evidence of required insurance coverage as set forth below. Further, the Town may declare the irm
in default if it fails to perform as required by the contract and such failure continues after notice is
provided to the irm and it fails to cure the default. If the irm is declared in default or is in breach of
the contract for any reason, the Town shall have the right to terminate the contract.
Firm - Any combination of the irm and its respective sub-contractors that will provide the services
requested. All subcontractors will be required to provide evidence of insurances and name the
Town as an Additional Insured in the same way as the submitting irm.
Indemniication - The irm must agree to defend, hold harmless, and indemnify the Town, their
oficers, agents and employees against any and all claims, or injuries to any person or entity, arising
out of the actions of the irm, its oficers, agents, or employees arising from or related in any way to
its contract with the Town.
Liability Coverage - The successful Firm will be required to provide certiicate(s) of insurance as
follows:
* General Liability in the amount of $1,000,000 per occurrence; $3,000,000 aggregate
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
* Automobile Liability in the amount of $1,000,000 combined single limit
* Workers' Compensation per State of NH Statutes
*T he TowPnr ooff eSstsriaotnhaalm L iiasb tioli btye inna tmheed a amso aunn at dodf i$ti1o,0n0al0 i,n0s0u0r ed.
Certiicates of insurance naming the Town of Stratham as an additionally insured entity must be
iled with the Town Administration Ofice within two weeks of the award of the contract. The irm
shall provide no less than thirty (30) days prior notice of insurance cancellation, or any material
change in coverage.
Non-Appropriation - Any contract shall include a non-appropriation clause which states, "In the
event that suficient funds are not appropriated for project completion and other requested services
during the ensuing iscal year, the Town of Stratham may terminate this agreement by written
notice within thirty (30) days of adoption of the budget for the iscal year in question, and the
agreement shall be terminated effective immediately."
Non-Transferable - The irm shall not have the right to transfer or assign the contract to any other
person, company or corporation.
Payment Terms - To be determined. If, in the opinion of the Town, the quality of service is
unsatisfactory or if any other non-performance or sub-standard issues arise, payment may be
withheld, and/or the contract may be terminated. The amount and withholding period are at the
discretion of the Town.
Termination for Performance - The contract may be terminated at any time by the Town for
unsatisfactory performance. In such case, the Town will provide written notice to the irm citing the
unsatisfactory performance and giving the irm ten (10) working days to improve its performance
to the satisfaction of the Town. If the irm's performance does not improve to the satisfaction of the
Town, the contract for services may be immediately terminated by the Town.
Termination Options - In the event the Contract is terminated, the Town reserves the right to
employ another irm to complete the term of this agreement. The original irm shall be responsible
for any extra or additional expense or damage suffered by the Town. In that event, the irm shall be
required to indemnify the Town of Stratham for any loss that may be sustained.
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TOWN OF STRATHAM * DEPARTMENT OF PUBLIC WORKS
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
RFP # 04-26-01
Town of Stratham Request for Proposal
Stratham Hill Park Fire Tower Restoration and Protective Recoating
LIST OF REFERENCES
IMPORTANT: This form must be returned with the bid proposal form.
1. Name of Client/Company:
Address:
Contact Person/Title:
Telephone Number:
Email Address:
2. Name of Client/Company:
Address:
Contact Person/Title:
Telephone Number:
Email Address:
3. Name of Client/Company:
Address:
Contact Person/Title:
Telephone Number:
Email Address:
Authorized Signature ________________________________________________________ Date__________________________
Printed Name __________________________________________ Title ______________________________________________
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