RFP for Contract No. 26-06: On-Call Civil Construction Services

Rhode Island Turnpike and Bridge Authority
August 26, 2026
Request for Proposals No. 26-06
On-Call Civil Construction Services
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INTRODUCTION
The Rhode Island Turnpike & Bridge Authority (RITBA) is seeking proposals from
qualified Construction firms that have demonstrated experience in providing on-call civil
construction services. The services provided may be for projects at or near any of the
RITBA-owned facilities.
BACKGROUND
RITBA is a quasi-public agency created by the Rhode Island General Assembly in 1954
as a corporate and body politic, with powers to construct, acquire, maintain, and operate
bridge projects as defined by law. The Authority was responsible for the construction of
the Claiborne Pell Bridge (formerly Newport Bridge) which opened to traffic on June 28,
1969. The Authority has been responsible for the operation and maintenance of the Mount
Hope Bridge between Bristol, Rhode Island and Portsmouth, Rhode Island and the
Claiborne Pell Bridge between Newport, Rhode Island and Jamestown, Rhode Island
since 1964 and 1969, respectively. On April 25, 2013, the State transferred custody,
control and supervision of the land and improvements for the Jamestown Verrazzano and
the Sakonnet River Bridges from the Rhode Island Department of Transportation (RIDOT)
to the Authority. Ownership and title of the bridges remain with the State. In addition to
the four (4) bridges noted above, RITBA also operates and maintains Route 138 through
Jamestown and ten (10) smaller bridges associated with this highway and the approaches
to the four (4) major bridges.
REQUEST FOR PROPOSAL REQUIREMENTS
RITBA requires respondents keep the proposals to a maximum of ten (10) double sided
8 12 x 11 pages (no less than 12 font) for each discipline a firm is requesting to provided
services for RITBA, excluding:
* Cover Letter
* Table of Contents
* Dividers
* Resumes
RITBA will not accept videos, simulations, or other electronic presentations for this
submittal. However, such electronic information may be presented during an interview
process for the shortlisted proposers if so necessary.
Proposing firms shall submit one electronic copy via email to procurement@ritba.org and
two (2) printed copies of the proposal to:
Office of Procurement
Rhode Island Turnpike and Bridge Authority
1 East Shore Road
Jamestown, RI 02835
Attn: On-Call Civil Construction Services - Contract No. 26-06
The proposal must be received no later than 2:00pm EDT September 21, 2026, EDT.
Late submissions will not be accepted. RITBA accepts deliveries during normal business
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hours Monday through Friday 8:30am to 4:00pm EDT excluding national and local state
holidays. It is the sole responsibility of the responding firm to ensure delivery of its
proposal on or before the due date/time, RITBA will not accept any proposals that are
received after the due date/time. To control the dissemination of information regarding
this RFP, firms interested in submitting proposals shall not make personal contact with
any member of RITBA staff and/or Board of Directors. Questions concerning this RFP
should be directed, via email to procurement@ritba.org no later than 2:00pm September
2, 2026 . RITBA will respond to all relevant questions no later than end of day September
9, 2026. This addendum will be posted to RITBA's website (www.ritba.org) and the State
of Rhode Island's Division of Purchasing website (www.purchasing.ri.gov).
RITBA accepts no financial responsibility for any costs incurred by a firm in responding
to this RFP, participating in oral presentations, or meeting with RITBA prior to being
awarded the contract. The proposals in response to this RFP become the property of
RITBA and may be used by RITBA in any way it deems appropriate. All information
submitted in response to this RFP is deemed public and subject to disclosure unless a
separate redacted public copy is submitted, regardless of whether the information is
marked confidential/proprietary. Firms may redact in the public copy any trade secrets or
commercial or financial information which is of a privileged or confidential nature pursuant
to the Access to Public Records Act (R.I. Gen. Laws 38-2 et. seq.). If a firm does not
submit a redacted public copy, RITBA assumes that firm is not seeking confidential
treatment for any of its information and thus, all information is subject to public disclosure.
By submitting a proposal, the firm certifies that it has fully read and understands the RFP,
has full knowledge of the scope of work to be provided, and accepts the terms and
conditions under which the services are to be performed. RITBA will be the sole judge in
determining as equivalent products (if applicable).
RITBA reserves the right to, virtually, interview some, all or none of the firms responding
to this RFP based solely on its judgment as to the firm(s) proposals and capabilities.
RITBA reserves the right to select firms directly from the proposals received without the
use of an interview process. RITBA reserves the right to request and consider additional
information from submitters, and to reject any submittals on any basis without disclosing
the reason. No firm may withdraw their submittal for at least one hundred twenty (120)
days after the time and date set for submission.
RITBA reserves the right to waive any irregularities and technical defects. RITBA reserves
the right to modify, amend or waive any provision of this RFP, prior to the issuance of an
award for these services.
SCOPE
The Rhode Island Turnpike & Bridge Authority (RITBA) is seeking proposals from
qualified civil construction firms that have demonstrated experience in providing on-call
civil construction services. The selected firms shall provide general civil construction
services on an as-needed basis for the RITBA. The contractor must be available for on-
call work 24/7, 365 days a year. Normal response time of four (4) to forty-eight (48) hours
for non-emergency calls and two (2) hours for emergency calls. The term of the
agreement will be five (5) years. RITBA reserves the right to cancel any contract with a
selected firm during the five (5) year term.
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The purpose of this RFP is to select the best-qualified proposers (hereinafter referred to
as "Contractor") and award a RITBA approved contract to perform the Services and to
satisfactorily complete all activities associated with the Services.
Services Required
Specifically, the Contractor will be required to provide the necessary labor, equipment,
tools, vehicles, and services to meet the requirements illustrated in this section for assets
owned by RITBA.
The types of work anticipated under the scope of this RFP include, but are not limited to
the following:
* Replacing, refilling, grading and compacting surface and subsurface materials
* Asphalt paving
* Crack filling, seal coating and line striping
* Concrete removal and replacement
* Material hauling
* Pothole repairs
* Subsurface Utility Repairs: Water main breaks, sewer line collapses, storm
drainage retrofits, and manhole rehabilitation.
* Right-of-Way (ROW) Restoration: Asphalt patching, concrete sidewalk
replacement, curbing, guard rails, attenuators, and temporary traffic control.
* Steel Repairs: Welding, grinding, drilling, removal and replacement, and painting
of steel members
* Transporting steel traffic plates, concrete or steel traffic barriers.
* Emergency Response: 24/7/365 mobilization for natural disasters, severe
washouts, structural failures, or winter weather support.
* Any other civil construction requested by RITBA if the firm has the capability to
perform
Subcontracts
The Contractor shall be capable of providing the services described within this
agreement. The only services that are intended to be subcontracted are Maintenance and
Protection of Traffic (MPT), pavement marking, guardrail and traffic control devices, or
other specialized services. No subcontract work shall relieve the Contractor of its
obligation and liability.
Codes and Standards
All work must comply with applicable codes, standards, and regulations, including
OSHA, ANSI, NETA, NFPA 70, NICET safety regulations, and industry standards and
practices that protect life, property, and equipment. RITBA may issue additional
standards for specific work, as applicable.
The services provided may be for projects at or near any of the RITBA-owned facilities
including:
* Claiborne Pell Bridge
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* Mount Hope Bridge
* Jamestown-Verrazzano Bridge
* Sakonnet River Bridge
* RI Route 138 Pump Station and Drainage Facilities
* Vehicle Toll Gantry and Infrastructure
* Administration Building
* Maintenance Building
* Maintenance Annex Building
* Mount Hope House and Garage
* Sakonnet River Bridge Building
* Any other RITBA owned and operated facilities
RITBA may select multiple firms to provide services. Actual work undertaken will be by
separate and distinct task orders or purchase orders.
COMPENSATION
All services will be reimbursed as Time and Material (T&M). Equipment rates will be paid
according to the most recent rates in the EquipmentWatch Rental Rate Blue Book.
WAGES OF LABOR: Title 37, Chapter 13, Section 6, of the General Laws of Rhode
Island 1956, requires in part that the Contractor to whom the Contract is awarded and
any subcontractor under the Contractor shall have ordinarily paid the prevailing rate of
per diem wages and shall continue to pay the prevailing rate for holiday, regular,
overtime, and other working conditions to all workers needed to execute the Contract or
work. Section 14 of said Chapter 13 also requires that Rhode Island citizens be given
preference in employment.
The schedule of prevailing wage rates of per diem wages in the locality in which the
work is to be performed for each craft, painter, mechanic, teamster, laborer, or type of
worker needed to execute the Contract or work has been established on a minimum
hourly basis and is on file in the office of the State Department of Labor. The Contractor
shall pay not less than said minimum hourly wage rates and not less than the general
prevailing rates for holiday, overtime, and other working conditions.
Copies of the Wage Rates are available at the office of the State Department of Labor.
Positions not listed, as well as apprentice schedules and rates, will be allocated in
accordance with the findings of the State Department of Labor. The Contractor shall
obtain the latest rates as ascertained by the Rhode Island Department of Labor.
The Contractor shall provide certified payroll with the first payment requisition and with
additional payment requisitions as directed by the Engineer. Certified payrolls will be
reviewed by the Engineer for verification that prevailing wage requirements are met.
Any payments to the Contractor shall be held by the Engineer if certified payrolls are not
made available or if they do not verify compliance with prevailing wage requirements.
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SUBMITTAL AND EVALUATION CRITERIA
Proposals will be evaluated by a Selection Committee, which will be seeking to distinguish
which proposer has, through the appropriate combination of several criteria, the abilities
to best perform the required services to the satisfaction of RITBA. While some criteria
may be ranked higher than others in the selection process, the proposal that achieves the
highest overall ranking will be considered top-ranked by the Selection Committee. The
proposals will be evaluated using the following criteria:
A. Firm Experience, Qualifications, and Past performance - 45%
a. Provide resumes for key team members
b. Provide an overview of company history, staff size & availability, and
operational capabilities.
c. Provide at least two (2) representative projects of performing similar on-
call construction contracts relevant to the scope disciplines. Each project
should describe the work performed by some or all the key team
members. Please identify a client contact.
d. Provide contact information (phone number & email address) of the
primary contact for this solicitation.
B. Emergency Response Capability and Available Resources - 35%
a. Provide a list of owned or leased equipment available.
b. Articulate experience performing emergency repairs for other
transportation departments and bridge owners.
c. Highlight resource locations and mobilization procedures to ensure
appropriate response times.
d. Provide a general overview of firm's ability to perform work in-house,
versus what would be subcontracted (if any), relevant to scope disciplines.
C. Safety, Quality Management, and Project Approach - 20%
a. Provide an overview of firm's safety plan, comment on safety record and
provide any OSHA history if necessary.
b. List any quality control procedures.
c. Overall understanding of the Authority's on-call construction needs.
RITBA will select firms based upon recommendations of the Selection Committee, and
subsequent approval of the Executive Director and the RITBA Board Members.
INSURANCE REQUIREMENTS
Evidence of the following minimum insurance coverage must be provided:
a. General Liability limits of $1,000,000 per occurrence.
b. Motor Vehicle Liability Insurance with limits of $1,000,000.
c. Worker's Compensation coverage to Rhode Island statutory limits or
documentation evidencing an approved self-insurance program.
d. Umbrella Liability limits of $5,000,000 excess of $1,000,000, primary layer.
e. Errors and Omissions Coverage with minimum limits of $1,000,000.
f. Professional liability coverage in effect in an amount not less than
$1,000,000.
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RITBA and the State of Rhode Island shall be named as additional insured on all policies
of insurance except for the Errors and Omission (Professional Liability) and Worker's
Compensation insurance.
ADDITIONAL REQUIREMENTS
Disadvantaged Business Enterprise Participation
The firm must indicate that it will comply with all applicable Federal, State and Local
regulations and laws, including Affirmative Action and the Disadvantaged Business
Enterprise programs. In accordance with R.I. Gen. Law 37-14.1-1 it is the policy of the
State of Rhode Island to support the fullest possible participation of firms owned and
controlled by minorities (MBEs) and women (WBEs) (collectively referred to as MBEs
herein) in the performance of State procurements and projects.
For further information, visit the Office of Diversity, Equity and Opportunity's website, at
http://odeo.ri.gov/ and see R.I. Gen. Laws 37-14.1, R.I. Gen Laws Ch. 37-2.2, and 220-
RICR-80-10-2.
Campaign Finance Compliance
Every person or business entity providing goods or services at a cost of $5,000 cumulated
value is required to file an affidavit regarding political campaign contributions with the RI
State Board of Elections even if no reportable contributions have been made. R.I.G.L.
17-27 Forms may be obtained at Board of Elections, Campaign Finance Division, website
at https://elections.ri.gov/finance/index.php. Please call (401) 222-2345 or e-mail
campaign.finance@elections.ri.gov with any questions or concerns. For the purposes of
this RFP RITBA asks that firm's commit to properly filing all appropriate documentation
prior to any contract being signed.
Major State Decision-Maker
Does any Rhode Island "Major State Decision-Maker," as defined below, or the spouse
or dependent child of such person, hold (I) a ten percent or greater equity interest, or (ii)
a $5,000 or greater cash interest in this business?
For purposes of this question, "Major State Decision-Maker" means:
(a) All general officers; and all executive or administrative head or heads of any
state executive agency enumerated in R.I.G.L 42-6-1 as well as the
executive or administrative head or heads of state quasi-public
corporations, whether appointed or serving as an employee. The phrase
"executive or administrative head or heads" shall include anyone serving in
the positions of president, senior vice president, general counsel, director,
executive director, deputy director, assistant director, executive counsel, or
chief of staff.
(ii) All members of the general assembly and the executive or administrative
head or heads of a state legislative agency, whether appointed or serving
as an employee. The phrase "executive or administrative head or heads"
shall include anyone serving in the positions of director, executive director,
deputy director, assistant director, executive counsel, or chief of staff; and
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(iii) All members of the state judiciary and all state magistrates and the
executive or administrative head or heads of a state judicial agency,
whether appointed or serving as an employee. The phrase "executive or
administrative head or heads" shall include anyone serving in the positions
of director, executive director, deputy director, assistant director, executive
counsel, chief of staff or state court administrator.
If your answer is "Yes," please identify the Major State Decision-Maker, specify the nature
of their ownership interest, and provide a copy of the annual financial disclosure required
to be filed with the Rhode Island Ethics Commission pursuant to R.I.G.L. 36-14-16, 17
and 18.
Title VI Solicitation Notice
RITBA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 USC 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
or offerors that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises or airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
End of RFP
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