ITB 27-VSW-KMO-012 Manokotak Sewer Improvements

STATE OF ALASKA
Department of Environmental Conservation
Village Safe Water Program
Invitation to Bid (ITB)
27-VSW-KMO-012
City of Manokotak, Alaska
Bidders are not required to return this form.

TABLE OF CONTENTS
Division 00 - Bidding and Contract Requirements
00020 Invitation To Bid/Notice to Bidders, 25D-7S (7/18)
00100 Information to Bidders, 25D-3S (3/19)
00120 Required Documents, 25D-4S (7/18)
00310 Bid Proposal, 25D-9A (7/03)
00312 Bid Schedule
00323 MBE/WBE Preference Certification, VSW-001 (4/21)
00410 Bid Bond, 25D-14 (8/01)
00420 Bid Modification, 25D-16 (7/18)
00430 Subcontractor List, 25D-5 (5/17)
00510 Construction Contract, 25D-10A (8/01)
00610 Performance Bond, 25D-13 (8/01)
00620 Payment Bond, 25D-12 (8/01)
00670 Contractor's Questionnaire, 25D-8 (8/01)
00700 General Conditions, (12/11)
00800 Supplementary Conditions
00830 Notice to Bidders PAM 600
Appendix B Federal Debarment
Appendix C Certification Regarding Lobbying
Division 01 - Specifications
2
Rev 10-19

STATE OF ALASKA
DEPARTMENT OF ENVIRONMENTAL CONSERVATION
VILLAGE SAFE WATER PROGRAM
INVITATION TO BID
for Construction Contract
Date 08/27/2026
Manokotak Sewer Improvements / 27-VSW-KMO-012
Project Name and Number
The Department invites bidders to submit bids for furnishing all labor, equipment, and materials and performing all work for the
project described below. The Department will only consider bids received before 2:00 PM local time (per the Department's time
source) on the 17th day of September 2026. On that date, the Department will assemble, open, and then publicly announce the
timely-received bids at 555 Cordova Street, Anchorage, AK 99501, 1st floor conference room at 2:00 PM, or as soon thereafter as
practicable.
Location of Project: Manokotak, Alaska
Contracting Officer: April Akers
Issuing Office: Department of Environmental Conservation, Village Safe Water Program
State Funded Federal Aid
Description of Work:
The contractor shall construct sewer improvements for Manokotak, Alaska. See the following scope of work, design plans and
specifications for further details. Bidders must contact the procurement officer to receive the following attachment(s) by ZendTo:
* KMO0002_DES_IFC Specifications_2026.06.24 (87 pgs)
* KMO0002_DES_IFC Drawings_2026.06.24 (31 pgs)
* KMO0002_PMT_ATC_2026.05.15 (138 pgs)
The Engineer's Estimate is between $1,000,000 and $2,500,000
All work shall be completed by: Substantial completion: 10/31/2027 Final Completion: 12/31/2027
The Department will identify interim completion dates, if any, in the Special Provisions.
The apparent successful bidder must furnish a payment bond in the amount of 100% of the contract and a performance bond in the
amount of 100% of the contract as security conditioned for the full, complete and faithful performance of the contract. The
apparent successful bidder must execute the said contract and bonds within fifteen calendar days, or such further time as may be
allowed in writing by the Contracting Officer, after receiving notification of the acceptance of their bid.
Submission of Bidding Documents
Bidders shall submit bidding documents through the mail or hand delivery. Bid documents shall be submitted in a sealed envelope
marked as follows:
Bidding Documents for Project: State of Alaska
Village Safe Water Department of Environmental Conservation
Manokotak Sewer Improvements Village Safe Water Program
27-VSW-KMO-012 555 Cordova Street, 4th Floor
Anchorage, AK 99501
ATTN: VSW Procurement Specialist
It is incumbent upon the bidder to ensure its bid, any amendments, and/or withdrawal arrive, in its entirety, at the location and
before the deadline stated above. A bidder sending a bid amendment or withdrawal via email or fax must transmit its
documentation to the Department at this email address: april.akers@alaska.gov
To be responsive, a bid must include a bid guaranty equal to 5% of the amount bid. (When calculating the bid amount for purposes
of determining the 5% value of the bid guaranty, a bidder shall include its base bid amount, plus the amount bid for alternate and
supplemental bid items, if any.)
The Department hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this Invitation,
Disadvantaged Business Enterprises will be afforded full opportunity to submit bids and will not be discriminated against on the
grounds of race, color, national origin, or sex in consideration for an award.
Form 25D-7 (S-7/18) 00020 Page 1 of 3

NOTICE TO BIDDERS
The following data may assist a bidder in preparing its bid:
* DOC Form 25D-3, Information to Bidders, and is part of these bid documents.
Questions Prior to the Deadline for Receipt of Bids:
All questions shall be addressed in writing and directed to the Procurement Officer. The deadline for submission of questions is 10
days prior to the ITB deadline. This will allow time for an addendum to be issued if one is required. It will also help prevent the
opening of a defective proposal. No questions other than written shall be accepted and no response other than written will be binding
upon VSW, an addendum will be published and issued to all offerors by email.
Other Information:
1. Construction Schedule and Liquidated Damages: Not used.
2. On-Site Work Schedule Limitations: Work in and around the project site shall be conducted only between the hours of
7:00 AM and 5:00 PM seven days per week, unless specifically approved by the Department. Requests for work outside
of these hours must be submitted in writing one (1) business day in advance to the VSW Project Manager.
3. Pre-Bid Inspection of Site: A pre-bid inspection of the site is recommended. Interested vendors must contact the City
Administrator, Nancy George, prior to performing an inspection. Nancy George can be reached at:
kmocity16@outlook.com or 907-289-1027. Questions shall not be directed to the City Administrator or any other
community members. Contractors are to make their own travel arrangements and are responsible for all travel costs. If
you require special accommodations due to a disability in order to inspect the property, please notify the City
Administrator.
4. Contractor shall coordinate and conduct a weekly meeting with a designated representative of the City and department
representatives. Meetings shall be scheduled during regular City business hours.
5. Authorities: This Invitation to Bid is being solicited by the Department of Environmental Conservation under the
authority of AS 46.07.040. The department is using forms and the General Conditions provided by the State of Alaska,
Department of Transportation and Public Facilities (DOT&PF)
6. The department will utilize DOT&PF Construction forms found at https://dot.alaska.gov/stwddes/dcpubs/forms.shtml.
The department may choose to utilize other forms at its sole discretion.
Form 25D-7 (S-7/18) 00020 Page 2 of 3

SCOPE OF WORK
Background:
Manokotak (community) is located on the east bank of the Igushik River, 25 miles west of Dillingham. The community owns
and operates two separate water and wastewater systems, located in two distinct areas of the community, approximately five miles
apart; 'Old Manokotak' (also referred to locally as the 'Old Village' or 'Main Village'), and the 'Manokotak Heights' area. This
project is associated with the wastewater system in the Old Village.
The Old Village's existing water and wastewater system was installed in 1971, with design modifications in 1981, 1991, and 1994.
The sewer lift station was originally constructed in 1971 and then moved to its current location in 1991. The Old Village has 31
manholes, seven of which are precast concrete manholes, and 21 are corrugated metal pip (CMP) manholes. The sewer mains were
constructed in phases from 1971 to 1991 and consist of a mix of 8-inch PVC pipe and 8-inch ductile iron pipe.
Scope of Work:
Base Bid - Lift Station Rehabilitation: The contractor shall rehabilitate the old village lift station as shown or described in
the drawings and specifications including replacement of the pumps and control panels, removal of the settling tank and
fences.
Additive Alternate #1 - Sewer Main Replacement: The contractor shall replace the sewer main between manhole 3 and
manhole 12 to improve slopes as shown or described in the drawings and specifications including replacements of the
sewer main, replacements of manholes 2 and 3, rehabilitation of manhole 12, and demolition of manhole 1.
Additive Alternate #2 - Rehabilitation, Repair, or Replacement of Remaining Manholes: The contractor shall rehabilitate,
repair, or replace the remaining manholes not included in additive alternate 1 as shown or described in the drawings and
specifications including the replacement of 5 manholes, the rehabilitation of 6 manholes, and the repair of 7 manholes.
Work shall be completed in accordance with the attached design, specifications, and conditional approval to construct.
The contractor is responsible for all labor, materials, disposal and equipment to complete the work. The community has a
permitted class III landfill. However, the community may not have the capacity to accommodate the disposal of debris from this
construction project. The contractor shall be responsible for removal and disposal of all associated debris in accordance with
applicable waste management regulations.
The contractor shall provide all construction project management for successful completion of the work. Tasks include, but are not
limited to, submittals, project schedules, project meetings, requests for information, labor and subcontractor coordination, and
coordination with the construction administrator, project engineer, and inspector(s). The work will require the contractor to abide
by all permit stipulations outlined in the contract documents.
Form 25D-7 (S-7/18) 00020 Page 3 of 3

STATE OF ALASKA
DEPARTMENT OF ENVIRONMENTAL CONSERVATION
INFORMATION TO BIDDERS
This Information to Bidders outlines requirements that a bidder must follow when submitting a
bid. The Department will reject a noncompliant bid.
100.01 BIDDERS QUALIFICATIONS
A bidder shall:
Submit evidence of a valid Department of Commerce, Community, and Economic Development
certificate of Contractor Registration (Contractor Registration), under AS 08.18, and submit
evidence of a valid Alaska Business License prior to award; and
When requested, submit a completed Contractor's Questionnaire (Form 25D-8) stating previous
experience in performing comparable work, business and technical organization, financial
resources, and equipment available to be used in performing the work.
Before a bid is considered for award, the bidder may be requested by the Department to submit a
statement of facts, in detail, as to his previous experience in performing comparable work, his
business and technical organization, financial resources, and plant available to be used in
performing the contemplated work.
100.02 CONTENTS OF BID PACKAGE
Upon request, the Department will furnish prospective bidders with a bid package, at the price
stated in the Invitation To Bid.
The bid package includes the following:
1) Location and description of the project;
2) Time in which the work must be completed;
3) Amount of the bid guaranty;
4) Date, time, and place when bids are due;
5 Plans and specifications; and
6) Bid forms.
Unless otherwise stated in the bid package, the Plans, Contract Provisions and Specifications,
Standard Modifications, Special Provisions, permits, forms and any other documents designated
in the bid package are considered a part of the bid whether attached or not.
100.03 EXAMINATION OF CONTRACT REQUIREMENTS
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Bidders are responsible for carefully examining the plans, specifications and all other documents
incorporated in the contract to determine the requirements thereof before preparing bids.
Any explanation desired by bidders regarding the meaning or interpretation of drawings and
specifications must be requested in writing and with sufficient time allowed for a reply to reach
them before the submission of their bids. Oral explanations or instructions given before the award
of the contract will not be binding. Any interpretation made will be in the form of an addendum to
the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall
be acknowledged.
100.04 CONDITIONS AT SITE OF WORK
Bidders are responsible for visiting the site to ascertain pertinent local conditions such as the
location, accessibility and character of the site, labor conditions, the character and extent of the
existing work within or adjacent thereto, and any other work being performed thereon.
100.05 PREPARATION OF BIDS
A. A bidder shall prepare its bid using the Department provided bid forms or legible copies of the
Department's forms.
The bid must be signed in ink by the person or persons authorized to sign the Contract for the
bidder. If a bidder is a corporation, the bid must be signed by a corporate officer or agent with
authority to bind the corporation. If a bidder is a partnership, a partner must sign. If the bidder
is a joint venture, each principal member must sign. If a bidder is a sole proprietorship, the
owner must sign. Each person signing the bid must initial any changes made to entries on the
bid forms.
B. The bid schedule contains empty space(s) that call for the bidder to enter its proposed price for
each corresponding item which may include unit price or lump sum items and alternative,
optional or supplemental price schedules or a combination thereof which will result in a total
bid amount for the proposed construction.
C. The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder
shall also show the products of the respective unit prices and quantities written in figures in
the column provided for the purpose and the total amount of the proposal obtained by adding
the amounts of the several items. All the figures shall be in ink or typed.
D. Neither conditional nor alternative bids will be considered unless called for.
100.06 BID SECURITY
All bids shall be accompanied by a bid security in the amount specified on the Invitation to Bid.
The bid security shall be unconditionally payable to the State of Alaska and shall be in the form
of an acceptable Bid Bond (Form 25D-14) , or a certified check, a cashier's check or a money order
made payable to the State of Alaska.
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The surety of a Bid Bond may be any corporation or partnership authorized to do business in
Alaska as an insurer under AS 21.09. A legible power of attorney shall be included with each Bid
Bond (Form 25D-14).
A Bid Bond must be accompanied by a legible Power of Attorney.
An individual surety will not be accepted as a bid security.
100.07 ADDENDA REQUIREMENTS
The Department will issue addenda if it determines, in its discretion, that clarifications or changes
to the Contract documents or bid due date are needed. The Department may send addenda by any
reasonable method such as fax, email, or may post the addenda on its website or online bidding
service. Unless picked up in person or included with the bid documents, addenda or notice that an
addendum has been issued will be addressed to the individual or company to whom bidding
documents were issued and sent to the email address or fax number on the plan holders' list.
Notwithstanding the Department's efforts to distribute addenda, bidders are responsible for
ensuring that they have received all addenda affecting the Invitation To Bid. Bidders must
acknowledge all addenda on the Bid Forms, by fax, or by email before the deadline stated in the
Invitation to Bid.
100.08 DELIVERY OF BIDS
Bids shall be submitted in a sealed envelope. When bids are submitted in a sealed envelope, the
envelope shall clearly indicate its contents and the address of the Department's designated
contracts office, as specified on the Invitation to Bid. Bids for other work may not be included in
the envelope. Emailed or faxed bids will not be considered, unless specifically called for in the
Invitation to Bid.
100.09 WITHDRAWAL OR REVISION OF BIDS
Bids may be withdrawn or revised in writing delivered by mail, fax, or email, provided that the
Department's designated office receives the withdrawal or revision before the deadline stated in
the Invitation To Bid. Withdrawal requests must be signed and submitted by the bidder's duly
appointed representative who is legally authorized to bind the bidder. Revisions shall include both
the modification of the unit bid price and the total modification of each item modified but shall not
reveal the amount of the total original or revised bids.
100.010 PROTEST OF INVITATION TO BID
An interested party, as defined in AS 36.30.699, may protest an Invitation to Bid before the bid
opening in accordance with AS 36.30.560 and AS 36.30.565. The interested party must submit a
protest to the Contracting Officer.
100.011 RECEIPT AND OPENING OF BIDS
The Department will only consider bids, revisions, and withdrawals received before the deadline
stated in the Invitation to Bid.
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The Department will assemble, open, and publicly announce bids at the time and place indicated
in the Invitation to Bid, or as soon thereafter as practicable. The Department is not responsible for
prematurely opening or for failing to open bids that are improperly addressed or identified.
100.012 NONRESPONSIVE BIDS
1. A bid shall be rejected as nonresponsive if it:
a. Is not properly signed by an authorized representative of the bidder and in a legally
binding manner;
b. Contains unauthorized additions, conditional or alternative bids, or other irregularities
that make the bid incomplete, indefinite, or ambiguous;
c. Includes a reservation of the right to accept or reject any award, or to enter into a
contract pursuant to an award,
d. Fails to include an acceptable bid guaranty with the bid;
e. Is materially unbalanced; or
f. Fails to meet any other material requirement of the Invitation To Bid.
2. A bid may be rejected as nonresponsive, in the Department's discretion, if it:
a. Is not typed or completed in ink;
b. Fails to include an acknowledgement of receipt of each addendum by assigned number
and date of issue; or
c. Is missing a bid price for any pay item, except when alternate pay items are authorized.
100.013 BIDDERS INTERESTED IN MORE THAN ONE BID
A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other
bidders or from submitting a bid directly for the work.
100.014 ELECTRONIC MAIL
Within its submitted bid, a bidder must include a current electronic mail (email) address of bidder's
representative who possesses authority to receive, process, and respond to Department emails
regarding the advertised project.
The Department may send notices and information to a bidder by using the furnished email address
of the bidder's authorized representative.
A bidder shall notify the Department if the bidder requests the Department to send email notices
or information to an address different from the email address initially provided in its bid forms.
The bidder shall notify the Department of such change by sending a request in writing to the
Contract's point of contact identified on the Invitation to Bid that is signed by a representative who
is authorized and empowered to legally bind the bidder.
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Delivery of an email sent by the Department is complete upon receipt in the addressee's email
account. An email sent after 4:30 pm shall be deemed to have occurred at the opening of business
on the next working day.
If needed, the Department may demonstrate proof of email delivery by affidavit or certification
that includes the following:
1. The date and time that the Department sent the email message;
2. The email address from which the Department sent the message;
3. The name and email address to which the Department sent the message;
4. A statement that the Department sent the email message and that the person signing the
affidavit or certification believes the transmission to have been complete and without error;
and
5. An attached copy of the subject email.
100.015 CONSIDERATION OF BIDS
Until the Award, the Department may reject any or all bids, waive minor informalities or advertise
for new bids without liability to any bidder if the Department, in its discretion, determines that to
do so is in the best interests of the State.
A bidder may request withdrawal of a bid after opening and before the Award only in accordance
with AS 36.30.160(b) and State procurement regulations. The bidder must submit the request to
the Contracting Officer.
An interested party, as defined in AS 36.30.699, may protest a proposed Award of contract as per
AS 36.30.560 and AS 36.30.565. The bidder must submit the protest to the Contracting Officer.
WHOLLY STATE-FUNDED PROJECTS. On wholly state-funded projects, determination of the
low bidder will include bidder preferences as required under AS 36.30.321, according to
subsections 1-3 below. Alaska Bidder Preference, Alaska Veteran Preference, and Alaska Product
Preference are not applicable on projects with federal funding.
1. Alaska Bidder Preference: A bidder claiming this preference shall provide with their bid an
Alaska Bidder Preference Certification, certifying they qualify as an Alaska bidder eligible for
Alaska Bidder Preference according to AS 36.30.
If the bidder qualifies as an Alaska bidder, a five percent (5%) preference will be applied to
the price of the bid. "Alaska bidder" means a person who:
a. holds a current Alaska business license;
b. submits a bid for goods, services, or construction under the name as appearing on the
person's current Alaska business license;
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